Board of Education Regular Meeting

Board member, Mr. Sam Bennett abstained from the vote on this item because he was not present for this meeting.

All Board members voted to approve the minutes for the October 2022 meeting.

Josh Predovich with SHP presented a slideshow that focused on Community involvement. SHP developed a survey that they would like to put out on 11/28 and close on 12/12. He stated that this survey is a mirror image of the 2019 survey and that is intentional. The goal of the current survey is to see if the community has shifted away from the results at that time - to see if or how public opinion may have changed. The first survey is the first step in the process. If we get positive feedback, we move on to the next step in the planning process.  He would like to run this high-level survey, then have a community forum to explain details and ask the media to be there, then, once explained, ask questions that provide more details in the next survey. Mr. Predovich's presentation contained a Master Planning Timeline. He stated that OFCC will update costs in the Feb-March timeframe. Dr. Butcher asked Josh to remind him how we advertised the survey in the past. Newspaper, webpage, radio, etc. Mr. Predovich stated that his recall is that most or all of these sources were used. Mr. Hunt asked if we should consider having "renovate the HS with OFCC funds" in the survey. Does it keep us from being able to choose that option? Mr. Predovich stated that we would be able to choose this option even if the option is not in this early survey. Dr. Butcher asked if the community forum takes place in the first part of the year. Would SHP have some pretty respectable cost set ideas for the spring costs? Mr. Predovich stated that SHP's goal is to protect the District. Even if OFCC says a low number, SHP will make their recommendations based on OFCC input along with the information they see in the market on other projects. The Board thanked Mr. Predovich for the information provided at this time.

Mr. Tom Musgrave presented a slideshow on each of the ten Federal Program grants that the District receives. He discussed at a high level, the allowable uses for the grant funds and spoke of the district's budget details depicting how the funds are used for each grant. He provided the allocated amounts for the 2022-23 school year with the disclosure that the carryover funds from the previous year are not included in these totals because at this time those amounts have not been provided by the State. The Board thanked Mr. Musgrave for the information provided. Dr. Butcher asked for an update on the ESSER Grant funds. Ms. Eyerman stated that she would work with Mr. Musgrave to provide the information at the December meeting.

Ms. Eyerman provided the 024 Insurance Fund Balance report for the Board and pointed out that since the September 8% rate increase and reduced weekly claim amounts, the fund balance increased in November. She stated that the balance will continue to be monitored by the insurance committee to ensure that the balance continues to grow to a healthy level.

The vote for this item is recorded on item 11.0.

Ms. Eyerman provided an overview of the Financial Summary, by first looking at the Monthly and YTD actual compared to the budget report.  She stated that the budgets match actuals at this time because all budgets were added and actuals were entered up through November. Future months are budgeted on the remaining balance of the Forecast data being approved at this Board meeting, based on the historical monthly % of spending in the previous year. She also reminded the Board that the State Funding changed mid-year last year so month-to-month comparisons will be off until after January/February. This is the period that the State made adjustments to the reports to balance the funding changes in the previous year. She continued to point out the addition of data on the Financial Report by month stating that the November 2022 Forecast amounts have been added, again, the monthly budgets are based on historical percentages. Information is also presented to show if the revenues and expenditures are on target at the current point of this year. The Year-Year comparison by-month report now has both monthly and YTD totals. These changes/additions were included in all current reports to provide the Board with financial update information at a glance. She stated that revenue and expenditures are as expected at the end of October. The Bank Reconciliation is complete and it balances with the total Fund balance on the included Cash Summary Report.

The vote for this item is recorded on item 11.0.

The vote for this item is recorded on item 11.0.

The CES MultiCategorical Class received a grant/donation from the Coshocton Foundation (approval this meeting) that will be deposited into the fund. The grant will be used to purchase a popcorn machine to sell popcorn at the school. The funds raised from the sale of popcorn will be deposited into this fund and used to purchase more product items for the class/classroom.

The vote for this item is recorded on item 11.0.

Ms. Eyerman stated that, as always, we are grateful for the many donors that support the student activities in our schools.

The vote for this item is recorded on item 11.0.

Ms. Eyerman explained that the Auxiliary Fund is a State Grant that supports our Non-Public School-Sacred Heart. It is a biannual budget. At the end of the first year, once reconciled and reported to the state, the cash balance needs to be transferred to the fund set up for the second year of the grant. ORC requires fund transfers to be Board approved.

The vote for this item is recorded on item 12.0.

This agreement will allow the District to include the church parking lot on our insurance policy only to the extent that our staff members park there daily on school days. This was required by the Church's insurance carrier to relieve them of liability when allowing our staff to park on their lot.

The vote for this item is recorded on item 12.0.

Equipment purchased with this funding will be included in District inventory.

Dr. Hire gave an update on the levy and indicated that it had a 62.9% passage rate. He thanked Max and Amy Crown, Denell Skelton, Shelly Batchelor, and our community for their continued support.

The vote for this item is recorded on item 13.0.

Dr. Hire read through the personnel items summarizing an explanation of each subject area.

This item was removed from the agenda on Item 6 - Approval of the Agenda

The vote for this item is recorded on item 13.0.

The vote for this item is recorded on item 13.0.

Dr. Hire explained that the job description was revised before the position was posted. There were no internal bids.  The posting was taken down Tuesday, November 15th.  It has been posted externally. We have several applications.

The vote for this item is recorded on item 13.0.

The vote for this item is recorded on item 13.0.

The vote for this item is recorded on item 13.0.

Dr. Hire explained to the Board that the original calendar indicated that commencement was to be determined (TBD). Now we are assigning a date at Stewart Field on Friday, May 26, 2023, at 7:00 p.m. The gym will be set up for inclement weather. Dr. Hire also explained that we will need to get this information out because it is different than in the past and the 50-year class will be impacted. Dr. Hire continued, stating that the CES hours are being changed so that the teachers can still have their guaranteed uninterrupted planning time, yet the need is still there for collaboration. This is a good solution for the remainder of this year. We are still well above the minimum for the state requirements; approximately 70 hours above.