Meeting Details
October 20, 2022
6:30pm
Coshocton City Schools - Coshocton Elementary School, 1203 Cambridge Rd., Coshocton OH
Purpose
N/A
1.
117-2022 Call to Order
Minutes
The meeting was called to order at 6:30 p.m.
Resolution: 117-2022
2.
Pledge of Allegiance
3.
Mission Statement
Coshocton City Schools, in partnership with families and community, will empower individuals to become literate, respectful, responsible, and independent lifelong learners in an ever-changing global society.
Minutes
The Mission Statement was read by Mrs. Leslie Croft.
4.
Roll Call
Minutes
All Board members were in attendance
5.
118-2022 Adoption of the Agenda
It is recommended that the Board of Education adopt the agenda.
Minutes
Resolution: 118-2022
Result: Approved
Motioned: Mr. Sam Bennett, Vice-President
Seconded: Dr. Jere Butcher, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. David Shutt, Board Member | X | ||
| Mr. Sam Bennett, Vice-President | X | ||
| Dr. Jere Butcher, Board Member | X | ||
| Mr. Phil Hunt, President | X | ||
| Mrs. Susan Mann, Board Member | X |
6.
119-2022 Approval of Meeting Minutes
It is recommended that the Board of Education approve the following meeting minutes:
Minutes
Resolution: 119-2022
Result: Approved
Motioned: Mr. David Shutt, Board Member
Seconded: Mrs. Susan Mann, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. David Shutt, Board Member | X | ||
| Mr. Sam Bennett, Vice-President | X | ||
| Dr. Jere Butcher, Board Member | X | ||
| Mr. Phil Hunt, President | X | ||
| Mrs. Susan Mann, Board Member | X |
6.1
119.1-2022 September 15, 2022 - Regular Meeting Minutes
Minutes
Resolution: 119.1-2022
Result: Approved
7.
120-2022 Board Commendations
It is recommended that the Board of Education approve the following commendations:
Minutes
Resolution: 120-2022
Result: Approved
Motioned: Mr. Sam Bennett, Vice-President
Seconded: Dr. Jere Butcher, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. David Shutt, Board Member | X | ||
| Mr. Sam Bennett, Vice-President | X | ||
| Dr. Jere Butcher, Board Member | X | ||
| Mr. Phil Hunt, President | X | ||
| Mrs. Susan Mann, Board Member | X |
7.1
120.1-2022 District 8 Teacher of the Year
It is recommended that the Board of Education commend Leslie Croft, 2nd Grade Teacher, for being chosen as the 2023 State Board District 8 Teacher of the Year.
Minutes
The vote for this item is recorded on item 7.0.
Dr. Hire explained that Mrs. Croft went to the State Board of Education meeting and was presented with an award for District 8 Teacher of the year. He asked her to bring her award to share with the Board and community that may be present. Mrs. Croft explained that she will be involved in a research project and apply for a $4000 grant. She partnered with Dr. Hill from Cleveland. Her project is bringing therapy dogs into her classroom to help students with anxiety. She will be able to present her research findings in the spring.
Mr. Bennett stated that the Board is very proud of her. All concurred.
Resolution: 120.1-2022
Result: Approved
7.2
120.2-2022 Ohio School Boards Association Southeast Region Recognition
The Coshocton City Schools commends John Casey as an Outstanding Administrator and Chris Campbell as an Outstanding Classified Staff Member as recognized by the Ohio School Boards Association Southeast Region for 2022.
Minutes
The vote for this item is recorded on item 7.0.
Ms. Chris Campbell was not in attendance. Mr. Casey came forward to be presented with a Certificate form OSBA and the District.
Resolution: 120.2-2022
Result: Approved
8.
Hearing of the Public
This meeting is a meeting of the Board of Education in public for the purpose of conducting the School District’s business and is not to be considered a public community meeting. In order for the Coshocton City School Board of Education to conduct its meetings in a productive and efficient manner that assures that the regular agenda of the Board is completed in a reasonable period of time, a maximum of thirty-minutes of public participation will be permitted at each regular meeting, unless extended by a vote of the Board. Any person or group wishing to address the Board shall register their intent with the Superintendent no later that three days prior to the meeting. All statements should be addressed to the presiding officer. Persons desiring more time should follow the procedure of the Board to be placed on the regular agenda. The Board retains the right to table any matter until further study can be made. Each participant addressing the Board will give his/her name and shall be limited to a three-minute duration.
Minutes
First community member to speak - Michael McKee signed up at the meeting to discuss a coaching contract. He stated that there is an item to recind a contract on the agends. He was told that there were thoughts that the union would not want that contract paid. He then stated - on behalf of the union they have no problem with the contract being paid at all.
Jessica Smith signed up at the meeting to discuss and read a letter to the Board regarding a football contract. Jessical read a letter from Mrs. Minosky regarding a lack of courtesy being given to the Minosky family about a supplemental contract being taken away from Mr. Minosky. In the letter, Mrs Minosky asked that the District show compassion for their family.
Mr. Hunt thanked both for speaking.
9.
Board Discussion Items
Minutes
Dr. Butcher mentioned the OSBA conference, stating that Dave and he would be attending.. Dr Butcher stated that he was not sure what days he could attend but looked like several good sessions to attend.
Mrs. Mann shared that she went to band invitational at Riverview Saturday and was impressed with our marching redskins. They work hard every night that tomorrow they will be celebrating seniors - Kudos to our band.
10.
121.0-2022 Treasurer's Report and Recommendations
It is recommended that the Board of Education approve the following items:
Minutes
The vote recorded on this item includes items 10.2 through 10.4
Resolution: 121.0-2022
Motioned: Dr. Jere Butcher, Board Member
Seconded: Mr. Phil Hunt, President
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. David Shutt, Board Member | X | ||
| Mr. Sam Bennett, Vice-President | X | ||
| Dr. Jere Butcher, Board Member | X | ||
| Mr. Phil Hunt, President | X | ||
| Mrs. Susan Mann, Board Member | X |
10.1
Updates
- Permanent Appropriations using data through September 30, field with the County Auditor; and
- Certificate of Total Amount from all sources using data through September 30, filed with the County Auditor.
Minutes
Ms. Eyerman informed the Board that the FY23 final appropriations and updated estimated resources were filed with the County Auditor. She stated that the appropriations were very similar to those that we will be bringing next month on the Five Year Forecast. She shared that the General Fund Resources $23,269,000, and Expenditures $18,902,000. She invited anyone that wanted more details on the General fund and all other funds to contact her and she will be glad to meet to discuss.
She also provided the insurance fund balances to the Board. September was the month that the insurance increase went into effect. We are watching the balance closely.. If needed we will call an insuruand committee meeting to discuss actions to be taken. Mr. Hunt asked what the difference would be without the increase. Mrs. Eyerman stated that she did not have that information available at this time.
Ms. Eyerman provided the Board with an update on each debt item including estimated pay-off dates.
10.2
121.1-2022 Monthly Financial Report
It is recommended that the Board of Education approve the September 2022 Financial Reports.
Minutes
The vote for this item is recorded on item 10.0.
Revenues and Expenditures were as expected. Salaries and Benefits were up this month compared to the past. She explained that September is the first full month that included all new contracts for the fiscal year.
She also pointed out that when looking at the full year, August on benefits were higher than the average and explained that the district paid out $62,000 in true-up last month. She reviewed each line from the current month as they compare to last year.
Resolution: 121.1-2022
Result: Approved
10.3
121.2-2022 Donations
It is recommended that the Board of Education accept the following donation(s):
- Class of 1972 Scholarship Fund - Anonymous Donors - Fund 008-9204 - $200
- Thanksgiving Dinner Fund - 007-946A
- Jeff Drennen Chrysler Dodge Jeep Ram - $150
- Coshocton Chiropractic Health Center - $100
Minutes
The vote for this item is recorded on item 10.0
Resolution: 121.2-2022
Result: Approved
10.4
121.3-2022 Fiscal Year 2023 Debt Payments
It is recommended that the Board of Education approve the annual Debt payments due December 1, 2022, and June 1, 2023. The total amount of the payments to be made in FY2023 equal $853,037.50. A breakdown of payments and account codes are in the attached document.
Zion - (voted) Refunded Bonds, principal, and interest - $153,985.00
Truist Government Finance - (Lease) Field House Lease - $51,507.85
Bank of New York - (voted-LP=6/1/2031) QSCBs - $546,197.50 (reimbursement of $95,735.93 per half = $191,471.86)
Huntington NB (CHS HB264) - CHS HB264 - $63,793.25
Peoples Bank (CES HB264) - CES HB264 - $37,553.90
Minutes
The vote for this item is recorded on item 10.0
Resolution: 121.3-2022
Result: Approved
11.
122-2022 Business Items
It is recommended that the Board of Education approve the following business items:
Minutes
The vote recorded on this item includes items 11.1 through 11.3
Resolution: 122-2022
Motioned: Mr. Sam Bennett, Vice-President
Seconded: Mr. Phil Hunt, President
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. David Shutt, Board Member | X | ||
| Mr. Sam Bennett, Vice-President | X | ||
| Dr. Jere Butcher, Board Member | X | ||
| Mr. Phil Hunt, President | X | ||
| Mrs. Susan Mann, Board Member | X |
11.1
122.1-2022 Hathaway, Inc. - Press Box
It is recommended that the Board of Education approve an additional $3,555 for work done on the Press Box for a total of $46,215. The Board originally approved $42,660 on July 21, 2022.
Minutes
The vote for this item is recorded on item 11.0
Mr. Hunt stated that this was still a good deal. He didn't think a $3,500 change order seemed out of line. Mr. Bennett stated that the press box looks great. Mr. Hunt concurred.
Resolution: 122.1-2022
Result: Approved
11.2
122.2-2022 OAPSE Memorandum of Agreement - Sick Leave Bank
It is recommended that the Board of Education approve a Memorandum of Agreement with the Ohio Association of Public School Employees (OAPSE) regarding the Classified Staff Sick Leave Bank.
Minutes
The vote for this item is recorded on item 11.0
Resolution: 122.2-2022
Result: Approved
11.3
122.3-2022 CCEA Memorandum of Agreement - Sick Leave Bank
It is recommended that the Board of Education approve a Memorandum of Agreement with the Coshocton City Education Association (CCEA) regarding the Certified Staff Sick Leave Bank.
Minutes
The vote for this item is recorded on item 11.0
Resolution: 122.3-2022
Result: Approved
12.
123-2022 Superintendent Report and Recommendations
It is recommended that the Board of Education approve the following items:
Minutes
The vote recorded on this item includes items 12.2 through 12.6
Item 12.2 - recind coaching contract for Jason Minosky was Tabled. All other items approved.
Resolution: 123-2022
Motioned: Mrs. Susan Mann, Board Member
Seconded: Mr. David Shutt, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. David Shutt, Board Member | X | ||
| Mr. Sam Bennett, Vice-President | X | ||
| Dr. Jere Butcher, Board Member | X | ||
| Mr. Phil Hunt, President | X | ||
| Mrs. Susan Mann, Board Member | X |
12.1
Updates
- Local Report Card Results - 2021-2022 School Year
- Threat Assessment Team Training
Minutes
Dr. Hire presented a PowerPoint to the Board that provided an overview of the Local Report card and provided documents to the Board with the information. He then discussed screenshots of the online report card and highlighted numerous areis for the Board, He reviewed a sample of the information provided on the state website and showed the Board how the District performed in those areas. He pointed out that the State has moved to a five-star rating system. He stated that it is good to see a visual that highlights how we are doing in our progress. He stated that there are some areas the district did very well in and some that we are looking at and determining steps we need to take to improve. His presentation was extensive and discussed multiple areas about student progress, absenteeism, graduation rates, financial information per pupil, and how our index compares to multiple other districts. Dr. Hire provided the Board with spreadsheets that showed components and graduation rates that showed how our District compared in certain components to many other districts. He mentioned that he likes to look to see if there are other districts we can learn from. Dr. Hire summarized numerous items that were taking place in the buildings to improve student success. He mentioned that the administrators would look forward to any interested Board members visiting their buildings to view these in action. He gave a shout out to Jordan Haumschild for the efforts in the MMR implementation in her math class.
Dr. Hire explained that the District has held a Threat Assessment Team training. Every building is required to have a trained team. The team is trained to look at all threats that are stated and try to determine if the threat has substenance. Coshocton had a team from each building. There were no questions about the process from the Board.
12.2
123.1-2022 Personnel
It is recommended that the Board of Education approve the following personnel items pending required paperwork, licensure, and BCI/FBI Background checks. Salary placement is per the negotiated agreement subject to verification of degree and experience:
New Employees
- Rhonda Thompkins - CES 1:1 Educational Assistant (Multicategorical) - Effective October 5, 2022
- Richard Kent - Substitute Bus Driver - Effective October 19, 2022
- Brandon Taylor - CHS Title I Reading Teacher - First Date of Employment effective, October 12, 2022
Unpaid Leave Request(s)
- It is recommended that the Board of Education approve an unpaid leave request for Jordan Haumschild, CHS Math Teacher, for a total of 1 day - March 9, 2023
Retirements
- Tim Ward, CES 6th Grade Teacher - Effective May 31, 2022
Supplemental Contracts (Certified Staff)
- Rescind
- Jimmy Allison - 7th Grade Boys Basketball (previously approved 6/16/22)
- Jason Minosky - Varsity Assistant Football (previously approved 5/19/22)
- Approve
- Jamie Swigert - CES Media Relations - Level 1
- Barbara Breen - CES Tuesday/Thursday School
- Jody Johnson - CES Tuesday/Thursday School
- Shelby Smith - 7th Grade Girls Basketball - Level 1
- Jimmy Allison - 9th Grade Boys Basketball - Level 1
- Kristy Stiteler - Varsity Assistant Track - Level 3
Pupil Activity Contracts (Classified Staff)
- Emily Casey - 7/8 Girls Track - Level 3
Pupil Activity Contracts (Non-Staff)
- Rescind
- Brie Schwab - Color Guard Coordinator (Previously approved 6/16/2022)
- Dale Jennings - Volunteer Assistant Freshman Boys Basketball (previously approved 6/16/22)
- Approve
- Kristin Jamison - 8th Grade Girls Basketball - Level 1
- Larry Peterson - Head Varsity Boys Track - Level 3
- Keith Matz - Head Varsity Girls Track - Level 3
- Nathan Gibson - 7/8 Boys Track - Level 2
Minutes
The vote for this item is recorded on item 12.0
Mrs. Mann stated that we need to have a discusson on Jason. The Minoskys were not aware of it. Mr. Hunt concurred. She asked to table the single item on 12.2 - rescinding of coaching contract for Jason Minosky, until it could be researched stating that all other items in 12.2 are able to be voted on.
Dr. Hire corrected an item - Tim Ward's retirement effective date should be May 31, 2023, not 2022.
Dr. Hire mentioned that he recently talked to two additional teacher substitutes that were in the building for teacher observation. They have they have associates degrees already are signing up to sub.
Resolution: 123.1-2022
Result: Approved
12.3
123.2-2022 District Policy and Plan for Gifted Students
It is recommended that the Board of Education approve the District Policy and Plan for the Identification and Service of Children who are gifted for the 2022-2023 school year.
Minutes
The vote for this item is recorded on item 12.0
Dr. Hire shared that Mr. Tom Musgrave worked with Collette Smith, our gifted coordinator with MVESC to develop this plan.
Resolution: 123.2-2022
Result: Approved
12.4
123.3-2022 NEOLA Policies - First Reading
It is recommended that the Board of Education approve the first reading of the following NEOLA policies: (N) New, (R) Revised, (D) Delete
- 1415 (R) - Severance Pay
- 1617 (N) - Weapons
- 2280 (N) - Preschool Program
- 2413 (R) - Career Advising
- 2430 (R) - District-Sponsored Clubs and Activities
- 2431 (R) - Interscholastic Athletes
- 3120.08 (R) - Employment of Personnel for Co-Curricular/Extra-Curricular Activities
- 3217 (R) - Weapons
- 4217 (R) - Weapons
- 5335 (R) - Care of Students with Chronic Health Conditions
- 5336 (R) - Care of Students with Diabetes
- 5460.01 (R) - Diploma Deferral
- 5772 (R) - Weapons
- 7217 (R) Weapons
- 7440 (R) - Facility Security
- 8600 (R) - Transportation
Minutes
The vote for this item is recorded on item 12.0
Resolution: 123.3-2022
Result: Approved
12.5
123.4-2022 New Athletic Ticket Pricing
It is recommended that the Board of Education approve the following changes to the 2022-2023 ticket prices, effective beginning with the winter sports season for athletic events, as submitted by Kevin Yoder, Athletic Director. These price increases will offset the increase in official fees for the 2022-2023 season.
- $7 for adult varsity tickets (currently $6)
- $5 for adult lower level tickets (currently $5)
- $70 for adult varsity 10 scan pass (currently $60)
- $50 for adult lower level 10 scan pass (currently $35)
Minutes
The vote for this item is recorded on item 12.0
Mr. Yoder completed an analysis and determined these changes to the pricing - increase to officials approx $5,000, this increase should bring in about $5,300.
Dr. Hire corrected the "current" information for the adult lower level ticket pricing. He stated that current pricing for adult lower level tickets are $4.00 and Mr. Yoder is requesting an increast to $5.00 for adults lower level. H
Resolution: 123.4-2022
Result: Approved
12.6
123.5-2022 Washington DC Overnight Trip
It is recommended that the Board of Education approve an overnight field trip for the annual 8th grade Washington DC Trip from May 3-5, 2023 through Prodigy Student Travel, Inc. coordinated by Christi Fauver, 8th grade Math Teacher.
Minutes
The vote for this item is recorded on item 12.0
Resolution: 123.5-2022
Result: Approved
13.
"Great Things"
Minutes
Dr. Hire reviewed the "Great Things" in October with the Board.
14.
Announcements
- OSBA Capital Conference and Trade Show - November 13-15, 2022 at the Greater Columbus Convention Center
- CHS 19th Annual Community Thanksgiving Dinner - Thursday, November 17, 2022 - 5:30-7:00 p.m.
15.
Next Meeting(s)
Regular Meeting - Thursday, November 17, 2022 in the Coshocton Elementary School Library at 6:30 p.m. (Consider time change to 7:00 p.m. due to Thanksgiving Dinner)
Minutes
The board had a discussion about the meeting time conflicting with the Thanksgiving dinner. They decided to delaty the meeting start time. Dr. Butcher suggested that 7:00 p.m. would be a good time for the meeting. He stated that he usually attends the dinner and that he always has a good time. Mr. Hunt concurred. All members of the Board were in agreement with making the change and agreed on the proposed time suggested.
The Board all agreed to change the start time for the November meeting tot 7:00 P.M.
Result: Approved
Motioned: Dr. Jere Butcher, Board Member
Seconded: Mr. Phil Hunt, President
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. David Shutt, Board Member | X | ||
| Mr. Sam Bennett, Vice-President | X | ||
| Dr. Jere Butcher, Board Member | X | ||
| Mr. Phil Hunt, President | X | ||
| Mrs. Susan Mann, Board Member | X |
16.
124.2022 Executive Session
It is recommended that the Board of Education enter into Executive Session to consider the investigation of charges or complaints against a public employee, official, licensee, or student and to consider matters required to be kept confidential by federal law or regulations of state statutes.
Minutes
The Board entered Executive Session at 7:35 p.m.
Resolution: 124.2022
Result: Approved
Motioned: Dr. Jere Butcher, Board Member
Seconded: Mr. Sam Bennett, Vice-President
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. David Shutt, Board Member | X | ||
| Mr. Sam Bennett, Vice-President | X | ||
| Dr. Jere Butcher, Board Member | X | ||
| Mr. Phil Hunt, President | X | ||
| Mrs. Susan Mann, Board Member | X |
17.
125-2022 Exit Executive Session and Adjournment
It is recommended that the Board of Education adjourn the meeting.
Minutes
The Board exited the Executive Session and motioned to adjourn the meeting at 8:17 p.m.
Resolution: 125-2022
Result: Approved
Motioned: Mr. Phil Hunt, President
Seconded: Mr. Sam Bennett, Vice-President
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. David Shutt, Board Member | X | ||
| Mr. Sam Bennett, Vice-President | X | ||
| Dr. Jere Butcher, Board Member | X | ||
| Mr. Phil Hunt, President | X | ||
| Mrs. Susan Mann, Board Member | X |
