Board of Education Regular Meeting

The vote for this item is recorded on item 7.0,

The vote for this item is recorded on item 7.0,

The vote for this item is recorded on item 7.0,

The vote for this item is recorded on item 7.0.  Students brought examples of their artwork to share with the Board. 

Mr. Miller presented Powerpoint slides that were a sampling of students and their work over the school year and narrated the activities for the Board.  He discussed activities throughout the year in which students participated and shared projects and awards that students earned. Students who were in attendance and who were recognized under Board Commendations brought their artwork to share with the Board.  The Board asked many questions about the projects and activities the students were a part of. The discussion came up about students that were painting murals at the district buildings and local buildings in the downtown Coshocton area. The Board thanked Mr. Miller for bringing the artwork and students to the meeting and for the work he is doing with the art students.

Mrs. Breen came forward to introduce two students Roberto Parades and McKenna Lee. She stated that she was not going to provide an update, but that the students would talk about what they liked and didn't like about the experience. McKenna spoke first, she stated that she had a great time and was grateful for the opportunity. McKenna enjoyed the campfire experience, and shared that Mr. Casey and Mrs. Andrews managed to scare the group by screaming at just the right time during the scary stories around the fire! Roberto then spoke of the parts of the experience he enjoyed the most. He enjoyed speaking with the author and the illustrator of a book that were presenters at the conference. The Board members acknowledged the students and Mrs. Breen for coming to speak and asked them a few questions about their experience and the possibility of repeating a similar experience next year. They thanked Mrs. Breen for creating the opportunity for the students after the Eastern Summit was canceled.

Josh Predovich presented to the Board regarding the "fruits of the community advisory team process.". We did not get as far as we wanted to this year. Sometimes the process is - that there is no decision right now. He expressed that he wanted to talk about what the Community Advisory team did and the 3-4 hurdles that warrant further discussion.

He stated that to begin Grant asked community members to get together 5 times in 5 mos. The goal was to come up with a plan/solution that had to meet each of the expectations in order for it to move forward. It had to be Educationally Fantastic; Financially Responsible; and it had to be Community Developed and Supported.

Planning timeline - move through CAT and dovetail with community forums - which did not take place. Goals would have been to be here tonight making a recommendation to the Board and the team is not there.  CAT ran into 3 key points - 1. new enrollment numbers were received late in the game. 2. when we did get a Master Plan option in December, we then received changes in January which is much later than typical. 3. He knew when we updated to the 2022 cost set, that it would be a significant impact so we did not go to the community.  The impact was greater than anticipated. Josh stated that he was happy we had not spoken to the public. Glad we held off even though it led us down a path where we didn't feel like we had good community buy-in. All of this led us to not being able to work through the process and have community forums, build up in the paper, conversations with the community. We did have supplemental meetings where we met with the staff. He and Grant looked at details to determine what it would look like if we moved forward without the state. He stated that from a meeting standpoint he felt good about the work completed - each meeting focused on plan options, Enrollment projections 7-12, addition to PreK-6, and stand alone 7-12.

CHS renovations

Recommendation from CAT team - pretty much 100% buy-in - let's defer for one more year. Wait to see where the economy and construction industry going to go.  there is also still work to do with the state - to challenge and work toward possible legislative action. Bricker has offered to take that charge further and craft a plan to 

Let's defer - and do a couple of things - put a new survey out to the community - people love the pool - ask what are they willing to support to keep those assets. put a financial aspect to see how broad that support is or is it more emotional/nostalgic and less financial.  The other thing was to get together in December - results of the new survey and discuss options for moving further.

Did meet with the commission to discuss why renovation numbers went up higher than new-build - turned out to be a correction of the state to write their own estimates that were too low. Also met with planning team about the base master plan, we received our email stating that the commission was not going to move off of that plan.  That is where we think the district attorney to see if we can move that .

What is the millage - financing for options

When should we present the survey to the community

Next up - questions from CAT - when would millage and finance be available 

Can we defer and not be impacted. 

Masterplan option that kept local share at 22.5?

Looked at options - where are the community's values - developed option 2A - more challenging.  Talked about the stand-alone high school - build a HS with the least amount of change to existing campus causing relocation dollars. the key is to not do work at the existing HS - 

Leave existing HS alone. He has funds built in for a small amount of improvements to that building-approx $2M. Then, build stand-alone High School. He challenged the team to come up with ideas to keep a local share of $2.5M He stated that the team was interested in that option. The conversation centered around operating expenses, that they are a lot and now we add to it. What does that do to the district from an operating standpoint? Looking for partners to help with that. Discussed the Board office being moved and possible PreK classes. He thinks this is where we will begin when we come back together, - develop a team to think about partners.

Dr. Hire needs to send an email to OFCC - asking to defer as we continue to work through the challenges to base the master plan the district valuation and have the planning team to consider additional community surveying in the Fall to assist in planning for next year. Mr. Hunt asked about the last option - stating that some of the things that would need to be addressed would be roof too. Josh said he had a couple of million dollars to deal with that. Dr. Butcher stated it would be nice to get with Todd and Grant about what we are going to do in the short term - HVAC changes, new roof, etc.  he stated he thought it would be a good work session topic. Mr. Hunt stated that the elephant in the room is what it will cost to address the needs. Mr. Hunt thanked Josh. Josh thanked the team for their efforts. Dr. Hire asked if we need a formal decision from the Board. Dr. Hire asked if everyone was on the same page to defer. All board members stated they were on the same page.

The vote for this item is recorded on item 12.0.

Ms. Eyerman had sent the financial report out to the Board in advance to review and bring questions to the meeting if they had any.  There were no questions.  She stated that the only major item that took place in April was the receipt of the spring Property Tax payment. She explained that the district received over $300,000 more than budgeted and that the Board of Revision process Counter Complaint process that was recently approved by the Board could have an impact on the tax revenue. Ms. Eyerman also looked at the expenditures reminding the Board that each month through June, the ESSER funds will be relieving the general fund by covering some of the Health Insurance Costs that the District would typically cover. This does cause our revenue to be higher than expenditures each month and eliminate deficit spending for each of the years the ESSER funds are offsetting district costs. Ms. Eyerman explained that other than the higher receipt of property taxes, revenues and expenditures were as expected and on budget. She did mention that she will be looking at State funding closely to determine why the actual differed from the budgeted amount.

The vote for this item is recorded on item 12.0.

Ms. Eyerman presented a comparison between the Forecast approved by the Board in March and the May forecast. The document is attached to the agenda for review.  She explained that there were minimal changes. The revenue reflected the additional property taxes, - General and PUPP. There was a slight increase to the State funding line and a decrease in forecasted revenue on Property Tax Allocation(minimal) and All other Revenue. This reflected less interest on cash balances and less rental revenue from the use of the property. There was only one adjustment on the expenditures, the Employees Insurance Benefits were reduced by $128.5K. An increase had been forecasted for part of the year and was removed since no increase in insurance took place in FY2021. She also stated that revenues are expected to exceed expenditures at this point, this is due to assistance with COVID-related expenses from ESSER and increased property taxes since the reappraisal.

The vote for this item is recorded on item 12.0.

Addendum and Changes to the agenda were approved in Item 5 as follows: 

• The donation from Jacob Conrad should be listed as his business, Killbuck Valley Auto.  The donation receipt will be issued to Killbuck Valley Auto.

The vote for this item is recorded on item 12.0.

Ms. Eyerman explained that the plan is to put this on the ballot as a continuing levy in order to make sure the taxpayers continue to receive the Homestead and Rollback portion of their property taxes paid by the state. She also explained that this is the resolution of Necessity. Once approved she would take it to the County Auditor who will calculate the millage based on the current valuation, and provide a document that will be used to complete the resolution that will be presented to the Board next month with the County Auditor's details and the language that will be on the ballot for taxpayers to vote for. The next resolution will be taken to the Board of Elections in order to get the levy on the November ballot.

The vote for this item is recorded on item 13.0.

The vote for this item is recorded on item 13.0.

The vote for this item is recorded on item 13.0.

The vote for this item is recorded on item 13.0.

This is for online programs for 7-12 and credit recovery over summer and students in the school program.

The vote for this item is recorded on item 13.0.

Ms. Tiffany Swigert with the Port Authority had presented the detail about the CRA agreement to the Board at the last regularly scheduled Board meeting.  She was present at the meeting to answer any further questions.  There were no additional questions since her presentation.

The vote for this item is recorded on item 13.0.

Addendum and Changes to the agenda were approved in Item 5 as follows: 

• New Employees
  • Tiffany Gardner - Intervention Specialist MC at CHS - Degree: MA Step: 10 for the 2022-2023 school year
• Volleyball Certified Supplemental Contracts and Pupil Activity Contracts will be moved the June 16, 2022 Board meeting