Meeting Details
September 25, 2025
6:30pm
Coshocton City Schools
Purpose
N/A
1.
80.0-2025 Call to Order
Minutes
The meeting was called to order at 6:30 p.m.
2.
Pledge of Allegiance
3.
Mission Statement
Coshocton City Schools, in partnership with families and community, will empower individuals to become literate, respectful, responsible, and independent lifelong learners in an ever-changing global society.
Minutes
Student Carli Gindler read the mission statement.
4.
Roll Call
Minutes
All members of the board were in attendance.
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. David Shutt, Vice-President | X | ||
| Mrs. Stacey Ganz, Board Member | X | ||
| Mr. Sam Bennett, Board Member | X | ||
| Dr. Jere Butcher, Board Member | X | ||
| Mrs. Susan Mann, President | X |
5.
81.0-2025 Adoption of the Agenda
It is recommended that the Board of Education adopt the agenda.
Minutes
Ms. Eyerman requested that the Board approve removal of the forecast from this agenda and approve a special meeting to approve on either October 13,14 or 15th. The board members agreed to meet on October 13th.
Result: Approved
Motioned: Mrs. Stacey Ganz, Board Member
Seconded: Mrs. Susan Mann, President
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. David Shutt, Vice-President | X | ||
| Mrs. Stacey Ganz, Board Member | X | ||
| Mr. Sam Bennett, Board Member | X | ||
| Dr. Jere Butcher, Board Member | X | ||
| Mrs. Susan Mann, President | X |
6.
82.0-2025 Approval of Meeting Minutes
It is recommended that the Board of Education approve the following meeting minutes:
Thursday, August 28, 2025
Monday, September 8, 2025
Minutes
The board members approved both meeting minutes as presented.
Result: Approved
Motioned: Mr. Sam Bennett, Board Member
Seconded: Dr. Jere Butcher, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. David Shutt, Vice-President | X | ||
| Mrs. Stacey Ganz, Board Member | X | ||
| Mr. Sam Bennett, Board Member | X | ||
| Dr. Jere Butcher, Board Member | X | ||
| Mrs. Susan Mann, President | X |
7.
Board Commendations
It is recommended that the Board of Education approve the following commendations:
- John Miller - Through his artistic vision, skill, and heartfelt dedication, he transformed a space in our community into a meaningful tribute honoring those we have lost.
- Carli Gindler - Exemplifying the true spirit of our community through the power of compassion in action.
Minutes
Mr. John Miller was presented a certificate from the Board for the dedication and work on the mural he painted. Mr. Kowalski stated that we have many great employees in our district. Tonight we are recognizing one that has built many relationships. Mrs. Ganz agreed and shared that he also created the mural, lot of math, a lot of planning and many hours went into this project. She shared that John will be doing more amazing projects-she is sure of it. John said Oct 19th at 4:30 is the dedication.
Mr. Shutt presented Carli Gindler a certificate from the Board for her true spirit of community by raising $208 for Mason Whitel. Mason is a player that was injured the week before.
8.
Board and Staff Reports
Mr. Matthew Nicholas, Curriculum and Federal Programs
Minutes
Matt Nicholas presented the Federal Programs information for the Board. He shared that most of the federal funding is supporting staff wages and benefits.
He briefly reviewed the Title grants, sharing that Title I was budgeted for Salary, Homeless and Non-Public - solely salary, Title II-A was also budgeted for-Salary and Non-Public, Title III-small amount used by ESC to support our English learners; Title IVA-Social Emotional Learning & non-public, this grant was reduced this year; Title V- is used to pay Salary & Expanded courses at CHS-it was reduced this year. IDEA B-pays Salary and non-public, IDEA-ECSE-preschool salary
Non Federal Grants include Parent Mentor which pays the Parent Mentor Salary & Early Childhood Education, which pays-preschool salary- This State grant went from 20 ECE seats to 45 preschool seats, which increased our funding.
9.
83.0-2025 Treasurer's Report and Recommendations
It is recommended that the Board of Education approve the following items:
Minutes
The vote recorded on this item is inclusive of items 9.2, 9.3 and 9.5. 9.4 was tabled until the October 13th meeting.
Result: Approved
Motioned: Mr. David Shutt, Vice-President
Seconded: Mrs. Stacey Ganz, Board Member
9.1
Updates
9.1.1
Self-Insurance Fund Update
The Dental Fund (024-9001) balance at August 31 was $241,883.18; an increase of $3,730.84 from July month-end.
The Medical Fund (024*9003) balance at August 31 was $1,574,991.55; an increase of $91,242.18 from July month-end
The total fund balance at the end of August was $1,816,874.73 - a combined increase of $94,973.02 since July month-end
9.2
83.1-2025 Monthly Financial Report
It is recommended that the Board of Education approve the August 2025 Financial Summary as presented.
No budgets have been entered into database for comparison to actual yet. They will be added after the approval and submission of the FY26 Permanent Appropriations.
Property taxes were received in August.
Total Revenue in August was $3,753,169.42. Property tax collection of 2,396,644.09 was the largest part of the revenue Property taxes exceeded FY25 August collections by approximately $200K.. State funding of $1,172,366.94 make up the majority of the remaining revenue. This amount exceeds last year state funding by approximately $34K.
Total expenditures in August were $2,120,707.30. Payroll and benefits were the largest expenditure representing $1,482,124 of the total expenditures the balance was predominately made up of $357,764 - purchased services and $197,168.34 in supplies. These two lines will gradually reduce as we make our way through the school year. Most of the payment were beginning of the year orders and annual contracts paid at the start of the school year. at the end of the month, the excess revenue was $1,632,462. This increased our cash balance from $4.3M to nearly $6M at the end of August.
YTD total revenue = $5,124,927. YTD total expenditures = $3,913,773. YTD revenue has exceeded expenditures by $1,211,154.
Interest earned on general fund dollars in August totaled $22,153.
Our true cash days based only on cash balance are 88, which calculates to 2.82 months of expenditures. In August our average monthly expenditures was $68,410.
Our unencumbered (our cash balance minus total open purchase orders or cash commitments) true cash days are 54.90 or 1.77 months
The total amount of General Fund dollars managed and reconciled in August was $5,986,147.57.
The total of all funds managed and reconciled in August was $14,938,062.
Minutes
The vote for this item is recorded on item 9.0.
Ms. Eyerman reviewed the financial summary with the board.
Result: Approved
9.3
83.2-2025 Donations
- Scoreboard Sponsorship 019-1820-XXX-941L-000000-510-XX-XXX
- Jacobs Vanaman Agency, Inc - $1000
- Hailey Helter - $750
- OHSAA - $1250
- CLC - $49.94
- Standard Power - $50,000 to 003-1821-941L-610
Minutes
The vote for this item is recorded on item 9.0.
Ms. Eyerman expressed gratitude for our community's generosity.
Result: Approved
9.4
83.3-2025 Current plus Three Year Forecast
It is recommended that the Board of Education approve the forecast as presented and authorize the treasurer to submit to the state by October 15, 2025 (RC6231 rev.9/25/2025)
Minutes
Tabled until October 13 meeting.
Result: Tabled
9.5
83.4-2025 FY26 Permanent Appropriations and Estimated Resources
It is recommended that the Board of Education authorize the treasurer to file the Fiscal Year 2026 permanent appropriation and estimated resources with the Coshocton County Auditor as required and present to the Board of Education for review and ratification at the next scheduled regular meeting of the Board.
Minutes
The vote for this item is recorded on item 9.0.
Result: Approved
10.
84.0-2025 Business Items
It is recommended that the Board of Education approve the following business items:
Minutes
The vote recorded on this item is inclusive of items 10.1 through 10.5.
Motioned: Dr. Jere Butcher, Board Member
Seconded: Mrs. Susan Mann, President
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. David Shutt, Vice-President | X | ||
| Mrs. Stacey Ganz, Board Member | X | ||
| Mr. Sam Bennett, Board Member | X | ||
| Dr. Jere Butcher, Board Member | X | ||
| Mrs. Susan Mann, President | X |
10.1
84.1-2025 Special Education Resolution
It is recommended that the Board approve the following Special Education Resolution.
Minutes
The vote for this item is recorded on item 10.0.
Result: Approved
10.2
84.2-2025 Independent Contractor Agreement
It is recommended that the Board of Education approve the following agreement with John Harris.
Minutes
The vote for this item is recorded on item 10.0.
Result: Approved
10.3
84.3-2025 Zane State College MOU - CCP & Data Sharing Agreement
It is recommended that the Board of Education approve the College Credit Plus Memorandum of Understanding and Data Sharing Agreement with Zane State College for the 2025-2026 school year.
Minutes
The vote for this item is recorded on item 10.0.
Result: Approved
10.4
84.4-2025 Coshocton Regional Medical Center - Nursing Contract
It is recommended that the board of education approve the contract with Coshocton Regional Medical Center for the school year 2025-2026 Nursing Services effective August 5, 2025. The hourly rate for nursing services per the contract is $20.00 per hour.
Minutes
The vote for this item is recorded on item 10.0.
Result: Approved
10.5
84.5-2025 Settlement Agreement
Approve grievance settlement agreement with OAPSE and its Local #387 dated August 27, 2025, on terms as previously presented.
Minutes
The vote for this item is recorded on item 10.0.
Result: Approved
11.
85.0-2025 Superintendent Report and Recommendations
It is recommended that the Board of Education approve the following items:
Minutes
The vote recorded on this item is inclusive of items 11.2 through 11.6.
Motioned: Mr. Sam Bennett, Board Member
Seconded: Mrs. Stacey Ganz, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. David Shutt, Vice-President | X | ||
| Mrs. Stacey Ganz, Board Member | X | ||
| Mr. Sam Bennett, Board Member | X | ||
| Dr. Jere Butcher, Board Member | X | ||
| Mrs. Susan Mann, President | X |
11.1
Updates
Minutes
The State report card released a week and a half ago. District was 3.5 stars - areas we exceeded and areas we did not meet. CES was highest ranked ES in county. Kudos to them. We will decifer that information and have a report at the Oct meeting on the report card.
11.2
85.1-2025 Personnel
It is recommended that the Board of Education approve the following personnel items pending required paperwork, licensure, and BCI/FBI Background checks. Salary placement is per the negotiated agreement subject to verification of degree and experience:
- New Employees
- Jessica Tennant - CMS/CHS Student Monitor - effective 9/3/2025
- Britnee Sammons - CES Full-time Substitute Teacher - effective 9/3/2025
- Service Contracts
- Dr. Clay Gibson - Planetarium Shows
- Unpaid Leave Requests
- Danita Smith - Monday, September 22 - Friday, September 26, 2025 & Wednesday, October 1 - Friday, October 3, 2025. Total unpaid days - 8
- Barbara Snyder - Friday, September 26, 2025
- Salary Adjustments
- Ashley Coffman - MA+30
- Carrie Clark - MA +30
- Tina Aronhalt - MA+45
- Reassignments and Transfers
- Michele Woodrum from CHS Cook/Cashier to CES Cook/Cashier effective 9/2/2025
- Brady Kirkpatrick from CES/CHS Custodian to CES Custodian effective 9/2/2025
- Supplemental Contracts
- Jamie Swigert - Junior Class Advisor (1/2 of position) - Level 3
- Erika Michael - Junior Class Advisor (1/2 of position) - Level 3
- Michelle Woodie - Revoke Unified Arts Department Head CES - Level 3 (approved on 04/28/2025)
- Michelle Woodie - Unified Arts Department Head CES - Level 3 (1/2 of position)
- Kimberly Beaumont - Unified Arts Department Head CES - Level 1 (1/2 of position)
- Lana Lawson - CES Tuesday/Thursday School Supervisor
- Kimberlee Kulczycki - CES Tuesday/Thursday School Supervisor
- Jody Johnson - CES Tuesday/Thursday School Supervisor
- Matt Hartmeyer - Quiz Team - Level 3 (1/2 of position)
- Kevin Kittell - Quiz Team - Level 3 (1/2 of position)
- Tonya McVay - Washington DC Trip Advisor - Level 1
- CMS After School Intervention for SY 2025-26 - effective 09/22/2025
- Josh Coffman
- Heather Kistler
- Ryan Weaver
- Kristy Timmons
- Shari Lonsberry
- CMS Detention Supervisors for SY 2025-26 - effective 09/22/2025
- Kristy Timmons
- Christi Fauver
- Shari Lonsberry
- Josh Coffman
Minutes
The vote for this item is recorded on item 10.0.
Result: Approved
11.3
85.2-2025 Foreign Exchange Student(s)
- Name: Carl Felix Schulke
- Country: Germany
- Length of Stay: 10 Months
- Host Family: Dr. Brandon Hill
- Sponsor: Nacel Open Door
Minutes
The vote for this item is recorded on item 10.0.
Result: Approved
11.4
85.3-2025 Neola Policies Approval
It is recommended that the Board of Education adopt the following NEOLA policies:
- 1422 Nondiscrimination, Equal Employment Opportunity, and Anti-Harassment Nondiscrimination (Replacement)
- 1623 Section 504/ADA Prohibition Against Disability Discrimination in Employment (Technical Correction)
- 2260 Nondiscrimination and Access to Equal Educational Opportunity (Technical Correction)
- 2260.01 Section 504/ADA Prohibition Against Discrimination Based on Disability (Technical Correction)
- 3122 Nondiscrimination, Equal Employment Opportunity, and Anti-Harassment Nondiscrimination (Replacement)
- 3123 Section 504/ADA Prohibition Against Disability Discrimination in Employment (Technical Correction)
- 4122 Nondiscrimination, Equal Employment Opportunity, and Anti-Harassment Nondiscrimination (Replacement)
- 4123 Section 504/ADA Prohibition Against Disability Discrimination in Employment (Technical Correction)
- 2266 Nondiscrimination on the Basis of Sex in Education Programs or Activities
- 2430.02 Participation of Community/STEM School Students in Extracurricular Activities
- 3130 Assignment and Transfer
- 5130 Withdrawal from School
- 5136 Personal Communication Devices
- 5200 Attendance
- 5223 Released Time for Religious Instruction During the School Day
- 5410 Promotion, Academic Acceleration, Placement, and Retention
- 6109 Acceptance of Payment by Credit Card (New)
- 6152 Student Fees, Fines, and Charges (Technical Correction)
- 6830 Audit
- 8400 School Safety
- 8462 Student Abuse and Neglect
- 8640 Transportation for Field and Other District-Sponsored Trips
- 6231 Appropriations and Spending Plan
- 7540.02 Digital Content and Accessibility (Revision)
- 8300 Continuity of Organizational Operations Plan (Revision)
- 8305 Information Security (Revision)
Minutes
The vote for this item is recorded on item 10.0.
Mr. Kowalski shared that there 2 large updates a year Fall and Spring.
Result: Approved
11.5
85.4-2025 Student Teacher for the 2025-2026 School Year
It is recommended that the Board of Education approve the agreement with Franklin University for Fall Field Experience (9/01/2025 - 12/19/2025).
Minutes
The vote for this item is recorded on item 10.0.
Result: Approved
11.6
85.5-2025 Washington DC Overnight Trip
It is recommended that the Board of Education approve an overnight field trip for 8th grade students to visit Washington DC from April 29 - May 1, 2026.
Minutes
The vote for this item is recorded on item 10.0.
Result: Approved
12.
86.0-2025 Executive Session
It is recommended that the Board of Education enter into Executive Session for the purpose of:
- Personnel
- Pending Legal Matters
Minutes
The Board entered into executive session at 7:00 p.m. to update the board members and discuss pending legal matters and for the purpose of discussing discipline of a public school employee.
The Board exited executive session and resumed the meeting at 7:59 p.m.
Result: Approved
Motioned: Mr. David Shutt, Vice-President
Seconded: Dr. Jere Butcher, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. David Shutt, Vice-President | X | ||
| Mrs. Stacey Ganz, Board Member | X | ||
| Mr. Sam Bennett, Board Member | X | ||
| Dr. Jere Butcher, Board Member | X | ||
| Mrs. Susan Mann, President | X |
13.
Board Discussion Items
Minutes
Special meeting - if OAPSE approves the TA'd document, we would like to add it to the special meeting we will schedule to approve this.
Mr. Kowalski shared that other surrounding districts have moved inside millage for construction. He would like the board to decide to move forward with collecting the inside millage. 4.6 mills $161 per 100K home, would secure our local portion. If the building comes in competitively bid, we could begin possibly in the winter of next year. 2 issues - albatross facility - inefficient, expensive to operate, cash flow problem. New - smaller, more efficient, less staff through attrition. Mr. Bennett asked if there wasn't enough time to put it on the ballot, then if it does not pass, move the inside millage. Mr. Kowalski stated that
Susie is concerned - conversations with community people. We should have been more up front about the inside millage from the beginning. The fallout will be horrendous. We will see a lack of support from the community. She is also concerned about larger class sizes. Mr. Kowalski said it doesn't mean teachers; it could be support staff.
Mrs. Mann shared that the marching band performed at Meadowbrook. Our percussion got a 1 and our band got a 2, and these scores are good. Our kids are amazing and she had to share, Mr. Moore's dad was working with us. He is so proud of his son. He shared that his son is in a good place and he loves it here.
There was extensive conversation among the board members related to the movement of inside millage and the impact and perception of our community. after all had an opportunity to express their concerns, they decided to table the discussion and a decision until the October 13th meeting.
14.
Next Meeting(s)
Regular Meeting - Thursday, October 23, 2025 beginning at 6:30 pm in Coshocton Elementary School Library
Minutes
Special meeting scheduled for October 13th at 6:30p.m., the agenda will include the OAPSE Contract and the Forecast update
15.
87.0-2025 Adjournment
It is recommended that the Board of Education adjourn the meeting.
Minutes
Result: Approved
Motioned: Mrs. Stacey Ganz, Board Member
Seconded: Mr. Sam Bennett, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. David Shutt, Vice-President | X | ||
| Mrs. Stacey Ganz, Board Member | X | ||
| Mr. Sam Bennett, Board Member | X | ||
| Dr. Jere Butcher, Board Member | X | ||
| Mrs. Susan Mann, President | X |
