Meeting Details
November 21, 2024
6:30pm
Coshocton Elementary School Library, 1203 Cambridge Rd.
Purpose
N/A
1.
202-2024 Call to Order
Minutes
The meeting was called to order at 6:30 p.m.
2.
Pledge of Allegiance
3.
Mission Statement
Coshocton City Schools, in partnership with families and community, will empower individuals to become literate, respectful, responsible, and independent lifelong learners in an ever-changing global society.
Minutes
Mrs. Trista Claxon read the mission statement.
4.
Roll Call
Minutes
All members of the board were in attendance.
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. David Shutt, Vice-President | X | ||
| Mrs. Stacey Ganz, Board Member | X | ||
| Mr. Sam Bennett, Board Member | X | ||
| Dr. Jere Butcher, Board Member | X | ||
| Mrs. Susan Mann, President | X |
5.
203-2024 Adoption of the Agenda
It is recommended that the Board of Education adopt the agenda.
Minutes
Result: Approved
Motioned: Dr. Jere Butcher, Board Member
Seconded: Mrs. Stacey Ganz, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. David Shutt, Vice-President | X | ||
| Mrs. Stacey Ganz, Board Member | X | ||
| Mr. Sam Bennett, Board Member | X | ||
| Dr. Jere Butcher, Board Member | X | ||
| Mrs. Susan Mann, President | X |
6.
204-2024 Approval of Meeting Minutes
It is recommended that the Board of Education approve the October 2024 meeting minutes:
Minutes
There were no adjustments to the minutes as presented.
Result: Approved
Motioned: Mr. Sam Bennett, Board Member
Seconded: Mr. David Shutt, Vice-President
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. David Shutt, Vice-President | X | ||
| Mrs. Stacey Ganz, Board Member | X | ||
| Mr. Sam Bennett, Board Member | X | ||
| Dr. Jere Butcher, Board Member | X | ||
| Mrs. Susan Mann, President | X |
7.
Hearing of the Public
This meeting is a meeting of the Board of Educationinpublicfor the purpose of conducting the School Districts business and is not to be considered a public community meeting. There is a time for public participation during the meeting as indicated. Those addressing the Board will be allotted three (3) minutes.
Minutes
There was no public participation.
8.
Board and Staff Reports
Minutes
There were no board and staff reports.
9.
205-2024 Treasurer's Report and Recommendations
It is recommended that the Board of Education approve the following items:
Minutes
Result: Approved
Motioned: Mrs. Stacey Ganz, Board Member
Seconded: Mr. David Shutt, Vice-President
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. David Shutt, Vice-President | X | ||
| Mrs. Stacey Ganz, Board Member | X | ||
| Mr. Sam Bennett, Board Member | X | ||
| Dr. Jere Butcher, Board Member | X | ||
| Mrs. Susan Mann, President | X |
9.1
Updates
Minutes
The Insurance Fund report was provided to the Board of Education for review.
9.2
205.1-2024 Monthly Financial Report
General Fund cash at the beginning of October = $6,173,785.53
General Fund cash balance at the end of October = $5,924,033.40
Total October General Fund Revenue = $1,504,201.16
Total October General Fund Expenditures = $1,753,953.29
October General Fund Expenditures exceed Revenue in October by $249,752.13
YTD General Fund Revenue = $8,041,916.50
YTD General Fund Expenditures = $7,688,157.88
YTD General Fund Revenue exceeds YTD expenditures by $353,758.62
The Cash Balance of all funds at the end of October = $13,862,581.89
Minutes
Ms. Eyerman reviewed the monthly financials with the Board.
Result: Approved
9.3
205.2-2024 Donations
- Senior Class 2025 - 200-9125-458
- McWane Ductile - $300
- National Honor Society - 200-910T
- Miss Jennifer's Dance Studio, LLC - $50
- Thanksgiving Dinner Donations - 007-1820-946A-458
- Coshocton Chiropractic Health Center - $150
- Park National Bank - $100
- Coshocton Elks - $500
- Peoples Bank - $100
- Coshocton County Board of Real Estate - $100
- Auditorium Chair Sponsorship Program - 019-961D
- Clayton Homes (CMH Homes Inc) - $1000
- Class of 2026 - Prom Donation - 300-9126
- Earls Drive In - $50
Minutes
Ms. Eyerman shared her appreciation of our community and its generosity to the students and staff.
Result: Approved
9.4
205.3-2024 November 2024 Five Year Forecast and Assumptions
It is recommended that the Board of Education approve the November 2024 Five-Year Forecast and Assumptions as presented to be submitted to Ohio Department of Education and Workforce by November 30, 2024.
Minutes
Ms. Eyerman reviewed the Forecast and assumptions with the Board, pointing out concerns related to revenue and expenditures, and provided further details in response to questions from the Board and Superintendent.
Result: Approved
10.
206-2024 Superintendent Report and Recommendations
It is recommended that the Board of Education approve the following items:
Minutes
Motioned: Dr. Jere Butcher, Board Member
Seconded: Mrs. Susan Mann, President
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. David Shutt, Vice-President | X | ||
| Mrs. Stacey Ganz, Board Member | X | ||
| Mr. Sam Bennett, Board Member | X | ||
| Dr. Jere Butcher, Board Member | X | ||
| Mrs. Susan Mann, President | X |
10.1
Updates
10.2
206.1-2024 Personnel
It is recommended that the Board of Education approve the following personnel items pending required paperwork, licensure, and BCI/FBI Background checks. Salary placement is per the negotiated agreement subject to verification of degree and experience:
- Resignations/Retirements
- Misty Fletcher resignation effective 11/1/2024
- James Helter retirement effective 5/30/2025
- Shelley Batchelor retirement effective 5/30/2025
- Reassignments and Transfers
- Theresa Brown - CHS Head Custodian - effective 1/1/2025
- Chris McVay - CES Head Custodian - effective 1/1/2025
- Supplemental Contracts
- Lana Lawson - Tuesday/Thursday School Supervisor CES
- Brandon Taylor - Reserve Girls Basketball Level 3 (previously approved as level 2)
- Jimmy Allison - 7th Grade Girls Basketball Level 3 (previously approved as level 2)
- Jana Van Dusen - Varsity C Advisor Level 1 (previously approved as Level 2)
- Supplemental Contracts (Non-Staff)
- Madison Woolard - Assistant Varsity Swim Level 2 (previously approved as level 1)
- Athletic Service Contracts
- Jonah Haines - Life Guard - Minimum Wage
Minutes
Mr. Kowalski pointed out two certified retirements at the end of the year.
Result: Approved
10.3
206.2-2024 LETRS Stipends
It is recommended that the Board of Education approve the following stipends for LETRs training by the following individuals:
- Tina Aronhalt - $600
- Christy Baylor - $600
- Kim Beaumont - $1200
- Natasha Brickles - $150
- Angela Buskirk - $600
- Ashley Coffman - $600
- Amy Cox - $150
- Ritchie Hall - $600
- Wendy Kimberley - $150
- Kinsey McFadden - $150
- Elizabeth McMorrow - $600
- Denise McPeak - $150
- Aaron Mencer - $450
- Jessica Mencer - $600
- Emily Mourer - $450
- Bruce Potts - $600
- Natalie Prince - $450
- Samantha Rotruck - $600
- Carlye Shaw - $300
- Jerry Shook - $300
- Tiffany Shook - $300
- Jenn Spang - $450
- Jillian Taylor - $600
- Kristi Timmons - $300
- Travis Tristano - $600
- Mallory Wine - $300
- Kayla Wise - $150
- Michelle Woodie - $750
- Brent Wyler - $300
- Jenn Young - $300
Minutes
Mr. Kowalski explained that these stipends will be paid to Elementary staff for the continued mandated training required by the State last year.
Result: Approved
11.
207-2024 Executive Session
It is recommended that the Board of Education enter into Executive Session for the purpose of:
- Personnel
- Security
- Pending Legal Matters
Minutes
The board voted to enter into an executive session to discuss items related to security and Pending Legal Personnel matters at 6:44 pm with no action to follow.
The board exited the executive session and resumed the regular meeting at 8:02 p.m.
Result: Approved
Motioned: Mr. Sam Bennett, Board Member
Seconded: Mr. David Shutt, Vice-President
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. David Shutt, Vice-President | X | ||
| Mrs. Stacey Ganz, Board Member | X | ||
| Mr. Sam Bennett, Board Member | X | ||
| Dr. Jere Butcher, Board Member | X | ||
| Mrs. Susan Mann, President | X |
12.
Board Discussion Items
- OSBA Capital Conference
Minutes
Mrs. Mann, Stacey Gantz, and Terri - attended the OSBA Annual Conference. Each took time to share with the board the information they learned and share sessions they attended.
The board discussed that the Community Advisory Team met the previous evening. Mr. Kowalski shared that the newly updated enrollment projection reflected a reduction in enrollment of over 100 students. He stated that as a result, the originally planned building was approximately 110,000 SF, now the estimated building size will be approximately 85,000 SF. He also shared that with this new information, the amount needed for the local portion of this building will now be approximately $22.3M, 33% of the entire original cost. The district has been approved to move forward with the project which means we will be on the ballot for the May election. Before that time, we need to educate our community. He shared that we received information from our bond council today - to cover $22.3M, we would need to ask the community to approve between 5.23 and 5.36 mills. This amount would allow for additional square footage to be added to the OFCC calculation of the high school and to protect the district from any additional unforseen costs of the new building If there are none, the funding can be utilized to enhance learning spaces, the natatorium, gym, and the auditorium.
13.
Next Meeting(s)
Regular Meeting - December 19, 2024
Organizational Meeting - January 9, 2025
Minutes
The board members discussed and scheduled a Special Meeting date of December 13th to vote on the required documents needed at that time, to ensure the new building resolutions are in place for the May ballot. The meeting will be in the Board Office trailer at 7:30 a.m.
14.
208-2024 Adjournment
It is recommended that the Board of Education adjourn the meeting.
Minutes
The meeting was adjourned at 8:33 p.m.
Result: Approved
Motioned: Mrs. Susan Mann, President
Seconded: Mr. David Shutt, Vice-President
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. David Shutt, Vice-President | X | ||
| Mrs. Stacey Ganz, Board Member | X | ||
| Mr. Sam Bennett, Board Member | X | ||
| Dr. Jere Butcher, Board Member | X | ||
| Mrs. Susan Mann, President | X |
