Meeting Details
June 27, 2024
6:30pm
Coshocton Elementary School Library, 1203 Cambridge Rd.
Purpose
N/A
1.
6:00 p.m. - Public Hearing - IDEA Funds Presentation
Opportunity for public comment on the use of IDEA federal grant funds.
Minutes
The public hearing of IDEA Funds Presentation began at 6:00 p.m.
Mr. Johnson provided everyone in attendance with a packet, projected it on the Promethean board, and reviewed the packet's contents, explaining what Federal funding is provided for special education to our district and how those funds are spent. He explained that we provide services to our students who attend Sacred Heart. He also presented a comparison of the current year to three previous years. He allowed time for public comment and questions. There were none. the presentation ended at 6:10 p.m. The board recessed until 6:30 pm then began the regular session.
2.
160-2024 Call to Order
Minutes
The regular meeting was called to order at 6:30 p.m.
Resolution: 160-2024
3.
Pledge of Allegiance
4.
Mission Statement
Coshocton City Schools, in partnership with families and community, will empower individuals to become literate, respectful, responsible, and independent lifelong learners in an ever-changing global society.
Minutes
The mission statement was read by Matt Nicholas.
5.
Roll Call
Minutes
All members of the board were present.
6.
161-2024 Adoption of the Agenda
It is recommended that the Board of Education adopt the agenda.
Minutes
The agenda was approved as presented.
Resolution: 161-2024
Result: Approved
Motioned: Dr. Jere Butcher, Board Member
Seconded: Mrs. Stacey Ganz, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. David Shutt, Vice-President | X | ||
| Mrs. Stacey Ganz, Board Member | X | ||
| Mr. Sam Bennett, Board Member | X | ||
| Dr. Jere Butcher, Board Member | X | ||
| Mrs. Susan Mann, President | X |
7.
162-2024 Approval of Meeting Minutes
It is recommended that the Board of Education approve the following meeting minutes:
- Wednesday, May 29, 2024 - Regular
Minutes
Meeting minutes were approved as presented.
Resolution: 162-2024
Result: Approved
Motioned: Mr. Sam Bennett, Board Member
Seconded: Mr. David Shutt, Vice-President
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. David Shutt, Vice-President | X | ||
| Mrs. Stacey Ganz, Board Member | X | ||
| Mr. Sam Bennett, Board Member | X | ||
| Dr. Jere Butcher, Board Member | X | ||
| Mrs. Susan Mann, President | X |
8.
Auditor of State Award Presentation
Presentation by Auditor of State, Southeast Regional Liaison, Susanne Simpson to the Board of Education and Fiscal Staff.
Minutes
Susanne Simpson from the Auditor of the State's office presented Ms. Eyerman with the Ohio Auditor of State Award for the Coshocton City School District. She read the certificate sharing that "This award is presented for excellence in financial reporting in accordance with the Generally Accepted Accounting Principals (GAAP) and compliance with applicable laws for the fiscal year ended 2023."
Ms. Eyerman thanked Ms. Simpson and stated that while she and her office have the pleasure of receiving the award and are grateful, she wanted to share that this award is a team effort by everyone, from all staff, maintenance, custodial, food service, transportation, athletics, and all staff working in the buildings to the board office. It takes compliance and hard work from all areas. Ms. Eyerman shared her gratitude for everyone in the district who worked to achieve this award.
9.
Hearing of the Public
This meeting is a meeting of the Board of Educationinpublicfor the purpose of conducting the School Districts business and is not to be considered a public community meeting. There is a time for public participation during the meeting as indicated. Those addressing the Board will be allotted three (3) minutes.
Minutes
There is no public participation scheduled for this meeting.
10.
Board and Staff Reports
10.1
Special Education
Minutes
This item on the agenda was omitted, the board members were present for the 6:00 p.m. presentation so it was not repeated here.
10.2
GEARS Program
Minutes
Ms. Tammy Jacobs presented to the board, providing an update on the summer GEARS program. The first program this summer served 61 students. The students received instruction and small group Title services were provided each morning and afternoons consisted of social-emotional small groups. The students end their session activities with a field trip. Ms. Jacobs stated that the district filed and is waiting to hear about the 21st-century grant that, if received, will support the GEARS program moving forward. Ms. Jacobs closed by sharing a few responses from parent surveys with the board.
10.3
Ohio State Testing Report
Minutes
Mr. Nicholas presented Ohio State testing results to the board. He shared that our district has a 73.4%out of 120. Our trend over the last 4 years has been upward. Mr. Nicholas shared charts and graphs that showed current data compared to past. He stated that while we show gradual growth in many areas, the district will still review data and determine areas to direct attention for improvement.
Mr. Nicholas presented to the board. He began explaining that the foci of what we are looking at are additional math pathways and additional PD in math, ELA support from Ohio Reads, and getting a literacy consultant from the state. Kieth McCarol, from Coshocton Science of Reading PD, is at HS this year. All of HS will be doing Science of Reading this year. ELA will use a new program called Into Literature. The final report card will come out in September when the star rating will be assigned. Last year the district had 3.5 stars. We expect to see this year's rating in the 3rd week of September.
11.
163-2024 Treasurer's Report and Recommendations
It is recommended that the Board of Education approve the following items:
Minutes
The vote recorded on item 11.0 is inclusive of items 11.2 to 11.5.
Resolution: 163-2024
Motioned: Mrs. Stacey Ganz, Board Member
Seconded: Mr. David Shutt, Vice-President
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. David Shutt, Vice-President | X | ||
| Mrs. Stacey Ganz, Board Member | X | ||
| Mr. Sam Bennett, Board Member | X | ||
| Dr. Jere Butcher, Board Member | X | ||
| Mrs. Susan Mann, President | X |
11.1
Updates
Minutes
The Insurance Fund Balance Report is attached for Board review.
11.2
163.1-2024 Monthly Financial Report
Minutes
The vote for this item is recorded on item 11.0.
Ms. Eyerman reviewed the financial report with the board.
Resolution: 163.1-2024
Result: Approved
11.3
163.2-2024 Donations
It is recommended that the Board of Education approve and accept the following donations:
- Coshocton Foundation - HOBY - 007-9242 - $825
- Class of 1974 - Music Program at CHS - 019-961J-458 - $4,100
- Class of 1974 - Weight Room Project - 019-961J-458 - $5,000
- Class of 1974 - CHS Library - 019-961J-458 - $4,100
- Earl's Drive-In - Kindergarten T-Shirts - 018-9001-288 - $50
Minutes
The vote for this item is recorded on item 11.0.
Ms. Eyerman stated that the district is grateful for the generosity of the Foundation, The Class of '74, Earl's Drive-In, and all the community members who support our students and their activities.
Resolution: 163.2-2024
Result: Approved
11.4
163.3-2024 Transfers, Advances and Account Modifications
It is recommended that the Board of Education approve the following annual end of year Transfer(s) to be entered before June 30, 2024,
- From General Fund (001) to Athletic Fund (018-941L) for Golden Redskins, Staff Pass Admissions, and Student Staff Admission reimbursement of $37,592
and authorize the Treasurer to make an additional necessary transfers, advances, and account modifications as necessary to close the fiscal year ending June 30, 2024, with additional transactions reported at the next regular Board of Education meeting for ratification.
Minutes
The vote for this item is recorded on item 11.0.
Resolution: 163.3-2024
Result: Approved
11.5
163.4-2024 Transfer Field Turf Replenishment Fund
It is recommended that the Board of Education approve the 7th of 10 annual transfers in the amount of $26,158 from the General Fund (001) to the Stewart Field Turf Replenishment Fund as established in Fiscal Year 2018. These funds represent the savings that resulted from expense reductions upon installing the artificial turf.
Minutes
The vote for this item is recorded on item 11.0.
Resolution: 163.4-2024
Result: Approved
12.
164-2024 Business Items
It is recommended that the Board of Education approve the following business items:
Minutes
The vote recorded on item 12.0 is inclusive of items 12.1 to 12.9.
Resolution: 164-2024
Motioned: Mr. Sam Bennett, Board Member
Seconded: Dr. Jere Butcher, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. David Shutt, Vice-President | X | ||
| Mrs. Stacey Ganz, Board Member | X | ||
| Mr. Sam Bennett, Board Member | X | ||
| Dr. Jere Butcher, Board Member | X | ||
| Mrs. Susan Mann, President | X |
12.1
164.1-2024 CVRT Services Agreement 2024-2025
It is recommended that the Board of Education approve the 2024-2025 Vision Services agreement with Patricia A. Koch, CVRT for the 2024-2025 school year at a rate of $450 per day.
Minutes
The vote for this item is recorded on item 12.0.
Resolution: 164.1-2024
Result: Approved
12.2
164.2-2024 Coshocton Regional Medical Center - Nursing Services Agreement
It is recommended that the Board of Education approve the amendment to extend the Nursing Services Consultant Agreement with the Coshocton Regional Medical Center to add an additional one year of services to expire two days after the last day of the academic school year of 2025. All other conditions and cost remain unchanged.
Minutes
The vote for this item is recorded on item 12.0.
Resolution: 164.2-2024
Result: Approved
12.3
164.3-2024 Hillyard, Inc.
It is recommended that the Board of Education approve the service agreement with Hillyard, Inc. for the purchase of custodial supplies for the 2024-2025 school year.
Minutes
The vote for this item is recorded on item 12.0.
Resolution: 164.3-2024
Result: Approved
12.4
164.4-2024 Pappy's Construction, Inc.
It is recommended that the Board of Education approve the bid from Pappy's Construction, Inc. for work to be done at Stewart Field in the amount of $58,250.
Minutes
The vote for this item is recorded on item 12.0.
Mr. Bennett asked if this would be completed by Football season.
Resolution: 164.4-2024
Result: Approved
12.5
164.5-2024 Ashland University CCP MOU
It is recommended that the Board of Education approve the College Credit Plus Memorandum of Understanding with Ashland University for the 2024-2025 school year.
Minutes
The vote for this item is recorded on item 12.0.
Resolution: 164.5-2024
Result: Approved
12.6
164.6-2024 Ohio School Plan - District Policy FY 2025
It is recommended that the Board of Education approve the proposal for the renewal of the Ohio School Plan Liability and Pollution Insurance and Hylant Cyber Insurance as listed below, both are effective 7/1/2024 through 6/30/2025:
Liability Package $86,946
Pollution Policy $501
Cyber Insurance $4,500
Total $91,947
Minutes
The vote for this item is recorded on item 12.0.
Ms. Eyerman shared that this amount increased from last year. This was because every three years an appraisal of the property takes place by Ohio School Plan. The insurance is then quoted on the information gathered from the property appraisal. The property value has increased since the last appraisal causing the insurance rates to increase.
Resolution: 164.6-2024
Result: Approved
12.7
164.7-2024 OME-RESA Membership Services Agreement
It is recommended that the Board of Education approve the Member Services Agreement between Ohio-Mid-Eastern Regional Education Service Agency Information Technology Center and Coshocton City Schools effective July 1, 2024 through June 30, 2025 for services in the amount of $60,675.28.
Minutes
The vote for this item is recorded on item 12.0.
Resolution: 164.7-2024
Result: Approved
12.8
164.8-2024 SHP - OFCC & Facility Master Plan Consulting Agreement
It is recommended that the Board of Education approve the SHP Proposal for Professional Services for OFCC and Facility Master Plan Consulting not to exceed $25,000 and Reimbursable Expenses not to exceed $3,500 for a total not to exceed $28,500. Final results are to be presented to the Board no later than December 2024.
Minutes
The vote for this item is recorded on item 12.0.
Mr. Kowalski shared that SHP has been working with the district. This is a contract to continue their consultant services.
Resolution: 164.8-2024
Result: Approved
12.9
164.9-2024 Community Eligibility Program Agreement
It is recommended that the Board of Education approve the Community Eligibility Provision (CEP) Program for the Coshocton City School District and the Coshocton Opportunity School for a 4-year cycle, with the option to opt out each year of the cycle, beginning July 1, 2024 through June 30, 2028, as presented by Jennifer Andrews, Director of Food Service.
Minutes
The vote for this item is recorded on item 12.0.
Resolution: 164.9-2024
Result: Approved
13.
165-2024 Superintendent Report and Recommendations
It is recommended that the Board of Education approve the following items:
Minutes
The vote recorded on item 13.0 is inclusive of items 13.2 to 13.9.
Resolution: 165-2024
Motioned: Mrs. Stacey Ganz, Board Member
Seconded: Mr. David Shutt, Vice-President
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. David Shutt, Vice-President | X | ||
| Mrs. Stacey Ganz, Board Member | X | ||
| Mr. Sam Bennett, Board Member | X | ||
| Dr. Jere Butcher, Board Member | X | ||
| Mrs. Susan Mann, President | X |
13.1
Updates
13.2
165.1-2024 Personnel
It is recommended that the Board of Education approve the following personnel items pending required paperwork, licensure, and BCI/FBI Background checks. Salary placement is per the negotiated agreement subject to verification of degree and experience.
- Salary Adjustments Effective September 1, 2024
- Jessica Mencer - MA +15
- Mallory Palmer - MA +15
- Supplemental Contracts
- Certified Staff
- Approve - 2024-2025 School Year
- Morgan Buxton - Summer School Instructor CHS-Credit Recovery Summer 2024
- Rescind/Resign - 2024-2025 School Year
- James Herman - 7th Grade Football Coach - Resigned
- Approve - 2024-2025 School Year
- Classified Staff
- Jeffrey Haines - Assistant Technology Coordinator - $6,000 for the 2024-2025 school year
- Ginger Balo - Substitute Custodian - Summer 2024 - $15 per hour
- Certified Staff
- Reductions in Force - Effective 6/30/2024
- Vicki Farley - CES Educational Assistant MC Primary
- Monica Michael - CES Educational Assistant -3
- Betina Szakal - CES Educational Assistant -4
- Becky Prince - CES Educational Assistant 1:1
- Jessica Smith - CHS Educational Assistant Multiple Subjects
- Transfers/Reassignments - Effective July 1, 2024
- Jodi Masica - From: CES Library Aide To: CES Educational Assistant
- Jessica Smith - From: CHS Educational Assistant to CHS Library Aide
- Vicky Farley - From: CES Educational Assistant MC K-3 to CES Educational Assistant MC
- Monica Michael - From: CES Educational Assistant Grade 3 To: CES Educational Assistant
- Betina Szakal - From: CES Educational Assistant Grade 4 To: CES Educational Assistant
- Ashley Prince - From: CES Educational Assistant 1:1 To: CES Educational Assistant Preschool - 6.0 Hours per Day - 4 Days per Week
- Becky Prince - From: CES Educational Assistant Grade 5 To: CES Educational Assistant
- Lisa Cutshall - From: CES Educational Assistant Grade 1 To: CES Educational Assistant
- Melissa Thompson - From: CES Educational Assistant MC 3-6 To: CES Educational Assistant
- Rebekah Crown - From: CES Educational Assistant 1:1 To: CES Educational Assistant MC
- Pupil Activity Contracts - Non-Staff 2024-2025 school year
- Approve
- Madison Woolard - Assistant Varsity Swimming Coach - Level 1
- Cassandra Mladek - Volleyball Coach - Volunteer
- Morgan Bryant - Volleyball Coach - Volunteer
- Heather Slaughter - Volleyball Coach - Volunteer
- Braden Young - 9th Grade Boys Basketball Coach - Level 1
- Chelsea Larrick - 7/8 Cheerleading Advisor - Level 1
- Rescind/Resign
- Kayla Ray - 7/8 Cheerleading Advisor - Resigned Effective 5/24/24 (previously approved 4/25/24 for the 2024-2025 school year)
- Approve
- Miscellaneous
- Unpaid Leave - Jessica Smith - May 13, 2024 through May 25, 2024
- Unpaid Leave - Ritchie Ann Hall - May 24, 2024 - 2 hrs. 20 minutes
Minutes
The vote for this item is recorded on item 13.0.
Mr. Kowalski reviewed the Personnel items with the board.
Resolution: 165.1-2024
Result: Approved
13.3
165.2-2024 CHS Summer School Dates
It is recommended that the Board of Education approve the following Summer School dates for Coshocton High School:
- CHS Credit Recovery Summer School - May 29 through June 22, 2024
- Online Summer School - May 29 through August 16, 2024
Minutes
The vote for this item is recorded on item 13.0.
Resolution: 165.2-2024
Result: Approved
13.4
165.3-2024 Orton-Gillingham Brainspring Training Stipends
It is recommended that the Board of Education approve the following teachers to attend Orton Gillingham Brainspring Training at MVESC June 3-7, 2024, to be paid $812.50 each for a total of $4,875. The teachers will also be reimbursed for mileage (Federal Mileage Rate) plus meals (not to exceed $20 per day).
- Denise McPeak
- Lynn Garber
- McKenzie Braun
- Lana Lawson
- Melissa Duling
- Kim Underwood
Minutes
The vote for this item is recorded on item 13.0.
Resolution: 165.3-2024
Result: Approved
13.5
165.4-2024 Science of Reading Stipends
It is recommended that the Board of Education approve the following Science of Reading Stipend(s):
- Christi Fauver - $400
Minutes
The vote for this item is recorded on item 13.0.
Resolution: 165.4-2024
Result: Approved
13.6
165.5-2024 Handbooks
It is recommended that the Board of Education approve the following Handbooks for the 2024-2025 school year:
- Preschool
- Elementary School
- Jr. High/High School
- Athletics
Minutes
The vote for this item is recorded on item 13.0.
Resolution: 165.5-2024
Result: Approved
13.7
165.6-2024 Career-Technical Education in Grades 7 and 8
It is recommended that the Board of Education approve the Resolution of Intent not to provide Career-Technical Education in Grades 7 and 8.
Minutes
The vote for this item is recorded on item 13.0.
Resolution: 165.6-2024
Result: Approved
13.8
165.7-2024 2024-2025 Foreign Exchange Students
It is recommended that the Board of Education approve the following Foreign Exchange Students for the 2024-2025 school year, as submitted by Scott Loomis, Principal:
- Name: Sira Picas Mortensen
- Country: Spain
- Length of Stay: 10-Months
- Host Family: Melissa & Travis Webb
- Sponsor: NACEL Open Door
- Name: Neus Crumois Casas
- Country: Spain
- Length of Stay: 10-Months
- Host Family: Melissa Adkins & Timothy Mossman
- Sponsor: NACEL Open Door
- Name: Elene Saizar Fernandez
- Country: Spain
- Length of Stay: 10-Months
- Host Family: Lindsey Phillabaum
- Sponsor: NACEL Open Door
Minutes
The vote for this item is recorded on item 13.0.
Resolution: 165.7-2024
Result: Approved
13.9
165.8-2024 Overnight Field Trip Requests
It is recommended that the Board of Education approve the following Overnight Field Trip Requests:
- May 30-June 1, 2024 - State Qualifies in Boys Track to Attend the State Finals in Dayton, Ohio
- June 1-2, 2024 - Boys Basketball to attend the Steubenville Summer Slam at Steubenville High School
- June 6-8, 2024 - Jr. High Boys Basketball to attend Huggins Baseball Camp at the East Ohio Sports Complex
- June 7-10, 2024 - Boys Basketball to attend Basketball Camp at the Ohio University Team Camp
- July 14-17, 2024 - Volleyball Team to attend the Friendship Cup Volleyball Tournament at Sports Express in Mason, Ohio
- July 16-18, 2024 - Cheerleading students to attend Cheer Ohio's sponsored cheerleading camp at Tiffin University
Minutes
The vote for this item is recorded on item 13.0.
Resolution: 165.8-2024
Result: Approved
14.
166-2024 Executive Session
It is recommended that the Board of Education enter into Executive Session for the purpose of:
Minutes
The board voted to enter into executive session at 7:10 pm.
The board exited the executive session and resumed the meeting at 9:07 pm.
Resolution: 166-2024
Motioned: Mr. David Shutt, Vice-President
Seconded: Mrs. Susan Mann, President
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. David Shutt, Vice-President | X | ||
| Mrs. Stacey Ganz, Board Member | X | ||
| Mr. Sam Bennett, Board Member | X | ||
| Dr. Jere Butcher, Board Member | X | ||
| Mrs. Susan Mann, President | X |
15.
Board Discussion Items
Minutes
Dr. Butcher discussed the work that has been completed for the retirement board. He wants to see the work completed so the boards can be current and posted in the buildings. He said that at the HS the plan was to have an 8x10 picture with a brief history of the current year retirees, and nameplates on the retirement board for all past and new retirees added each year. Dr. Butcher explained that in the 22-23 school year there was a committee with Helen Boyd, Dr. Hire, Scott Loomis, Lelonie Sanders, and Dr. Butcher. They had meetings and planned for this. Mr. Kowalski stated that he wants to get back to this to see it completed.
Also shared: a parent reached out, thrilled that Trista Claxon came to her daughter's little league softball game. All of the kids were very excited that their principal was at their game. Kudos to Mrs. Claxon!
16.
Announcements
- Semi-Annual Bullying & Harassment Report - June through December 2023
Minutes
The Superintendent presented The Semi-annual (July 2023-December 2023) Bullying and Harassment report to Susan Mann, Board President. The January 2024 - June 2024 Bullying and Harassment Report will be presented at the July meeting.
17.
Next Meeting(s)
Regular Meeting - Thursday, July 25, 2024 at 6:30 p.m. in the Coshocton Elementary School Library
Special Meeting -
18.
167-2024 Adjournment
It is recommended that the Board of Education adjourn the meeting.
Minutes
The meeting adjourned at approximately 9:15 p.m.
Resolution: 167-2024
Result: Approved
Motioned: Mrs. Stacey Ganz, Board Member
Seconded: Mr. David Shutt, Vice-President
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. David Shutt, Vice-President | X | ||
| Mrs. Stacey Ganz, Board Member | X | ||
| Mr. Sam Bennett, Board Member | X | ||
| Dr. Jere Butcher, Board Member | X | ||
| Mrs. Susan Mann, President | X |
