Meeting Details
November 21, 2023
6:30pm
Coshocton City Schools - Coshocton Elementary School, 1203 Cambridge Rd., Coshocton OH
Purpose
N/A
1.
6:15 - Records Commission Meeting
Minutes
The Records Commission is not part of the Regular meeting and should not be listed here.
2.
149-2023 Call to Order
Minutes
The meeting was called to order at 6:30 p.m.
Resolution: 149-2023
3.
Pledge of Allegiance
4.
Mission Statement
Coshocton City Schools, in partnership with families and community, will empower individuals to become literate, respectful, responsible, and independent lifelong learners in an ever-changing global society.
Minutes
The Mission Statement was read by Stacey Ganz.
5.
Roll Call
Minutes
All members of the Board were in attendance.
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. David Shutt, Board Member | X | ||
| Mr. Sam Bennett, Vice-President | X | ||
| Dr. Jere Butcher, Board Member | X | ||
| Mr. Phil Hunt, President | X | ||
| Mrs. Susan Mann, Board Member | X |
6.
150-2023 Adoption of the Agenda
It is recommended that the Board of Education adopt the agenda.
Minutes
The Board adopted the agenda as presented.
Resolution: 150-2023
Result: Approved
Motioned: Dr. Jere Butcher, Board Member
Seconded: Mr. Phil Hunt, President
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. David Shutt, Board Member | X | ||
| Mr. Sam Bennett, Vice-President | X | ||
| Dr. Jere Butcher, Board Member | X | ||
| Mr. Phil Hunt, President | X | ||
| Mrs. Susan Mann, Board Member | X |
7.
151-2023 Approval of Meeting Minutes
It is recommended that the Board of Education approve the following meeting minutes:
- Regular Meeting - October 19, 2023
Minutes
The Board approved the meeting minutes as presented.
Resolution: 151-2023
Result: Approved
Motioned: Mr. Sam Bennett, Vice-President
Seconded: Mrs. Susan Mann, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. David Shutt, Board Member | X | ||
| Mr. Sam Bennett, Vice-President | X | ||
| Dr. Jere Butcher, Board Member | X | ||
| Mr. Phil Hunt, President | X | ||
| Mrs. Susan Mann, Board Member | X |
8.
Hearing of the Public
This meeting is a meeting of the Board of Education in public for the purpose of conducting the School District’s business and is not to be considered a public community meeting. There is a time for public participation during the meeting as indicated. Those addressing the Board will be allotted three (3) minutes.
Minutes
There was no public participation.
9.
Board and Staff Reports
9.1
Federal Programs
Minutes
Mr. Nicholas presented a PowerPoint and reviewed the Federal Grants that the district currently receives. He reviewed how the grant funds were being used at this time.
10.
152-2023 Board Discussion Items
Minutes
Mr. Hunt announced the Board Discussion item. At that time, Mrs. Mann asked that the Board go into executive session. Mr. Hunt called for a 2nd and a a vote to enter the executive session.
The Board entered executive session at 6:47 p.m.
The Board exited the Executive Session at 7:50 pm and resumed the regular board meeting.
Resolution: 152-2023
Result: Approved
Motioned: Mrs. Susan Mann, Board Member
Seconded: Dr. Jere Butcher, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. David Shutt, Board Member | X | ||
| Mr. Sam Bennett, Vice-President | X | ||
| Dr. Jere Butcher, Board Member | X | ||
| Mr. Phil Hunt, President | X | ||
| Mrs. Susan Mann, Board Member | X |
11.
153-2023 Treasurer's Report and Recommendations
It is recommended that the Board of Education approve the following items:
Minutes
The vote recorded on this item is inclusive of items 11.2 through 11.6.
Resolution: 153-2023
Motioned: Dr. Jere Butcher, Board Member
Seconded: Mr. David Shutt, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. David Shutt, Board Member | X | ||
| Mr. Sam Bennett, Vice-President | X | ||
| Dr. Jere Butcher, Board Member | X | ||
| Mr. Phil Hunt, President | X | ||
| Mrs. Susan Mann, Board Member | X |
11.1
Updates
Minutes
Ms. Eyerman pointed out that the insurance fund balance sheet was attached for the Board to review.
11.2
153.1-2023 October 2023 Monthly Financial Report
It is recommended that the Board of Education approve the Monthly Financial Report as presented.
Minutes
The vote for this item is recorded on item 11.0.
Ms. Eyerman reviewed the monthly financial statement with the Board.
Resolution: 153.1-2023
Result: Approved
11.3
153.2-2023 Five Year Forecast
It is recommended that the Board of Education approve the November Forecast and Assumptions.
Minutes
Resolution: 153.2-2023
11.4
153.3-2023 Donations
It is recommended that the Board of Education accept the following donations:
- Thanksgiving Dinner Donation - Fund 007-946A
- Coshocton Chiropractic Health Center - $100
- Coshocton Elks #376 Charities - $500
- Coshocton County Board of Real Estate - $100
- H. Dewey Thompson Financial Service - $100
- Tiffany Lynch, Towne Properties - $100 - Gift Card for Grocery Items for CHS Multi-Categorical Class
- Coshocton Foundation/The Future is Now (OACHE) - 5th Grade College Visits - 019-961H - $2,000
- John & Barbara Snyder - National Honor Society - 200-910T - $100
- Kimberly Beaumont - Science Olympiad -300-942A - $40
- Miss Jennifer's Dance Studio - Class of 2025 Prom - 200-9125 - $250
Minutes
The vote for this item is recorded on item 11.0.
Ms. Eyerman read the donations and expressed gratitude for the generosity of those in the Coshocton community.
Resolution: 153.3-2023
Result: Approved
11.5
153.4-2023 Approve New Funds and Transfer of Funds
It is recommended that the Board of Education Approve the following new Funds:
- #019-961H for the use of the CES College Visit Fund
- #018-907H for Student Clothing Service Fund
It is also recommended that the Board of Education approve the following Transfer of Funds:
- Tomahawk Fund 200-910L to CHS Principal's Fund 018-905F - $1,200.00
- OACHE Fund 007-941M to CES College Visit Fund 019-961H - $2,168.18
Minutes
The vote for this item is recorded on item 11.0.
Resolution: 153.4-2023
Result: Approved
11.6
153.5-2023 FY23 Then & Now Certificates
It is recommended that the Board of Education approve the attached list of Then and Now Certificates.
Minutes
The vote for this item is recorded on item 11.0.
Ms. Eyerman explained that these were from the prior fiscal year, Fiscal Year 2023.
Resolution: 153.5-2023
Result: Approved
12.
154-2023 Business Items
It is recommended that the Board of Education approve the following business items:
Minutes
The vote recorded on this item is inclusive of items 12.1 through 12.3.
Resolution: 154-2023
Motioned: Mr. Sam Bennett, Vice-President
Seconded: Mr. Phil Hunt, President
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. David Shutt, Board Member | X | ||
| Mr. Sam Bennett, Vice-President | X | ||
| Dr. Jere Butcher, Board Member | X | ||
| Mr. Phil Hunt, President | X | ||
| Mrs. Susan Mann, Board Member | X |
12.1
154.1-2023 Coshocton County Board of DD - Instructor Assistants
It is recommended that the Board of Education approve the amendment to the Coshocton County Board of Developmental Disabilities Instructor Assistants Agreement for June 1, 2023 through August 31, 2024, to change the cost from $98,500 (approved June 27, 2023) to $118,500. This adjustment is due to changing the number of Instructor Assistants from four and a half to five and a half.
Minutes
The vote for this item is recorded on item 12.0.
Resolution: 154.1-2023
Result: Approved
12.2
154.2-2023 Coshocton County Board of DD - General Services Agreement
It is recommended that the Board of Education approve the 2023-2024 Agreement with the Coshocton County Board of Developmental Disabilities for August 24, 2023 through May 24, 2024.
Minutes
The vote for this item is recorded on item 12.0.
Resolution: 154.2-2023
Result: Approved
12.3
154.3-2023 Coshocton Behavioral Health Choices
It is recommended that the Board of Education approve the Memorandum of Understanding with Coshocton Behavioral Health Choices for aid in prevention, early intervention, and counseling for the 2023-2024 school year for the following:
Coshocton Elementary Counselor - Not to exceed 30 hours p/week at a monthly amount of $3,660 for a 9 month period
Coshocton High School Counselor - Not to exceed 27.5 hours p/week at a monthly amount of $3,355 for a 9 month period.
Minutes
The vote for this item is recorded on item 12.0.
Resolution: 154.3-2023
Result: Approved
13.
155-2023 Superintendent Report and Recommendations
It is recommended that the Board of Education approve the following items:
Minutes
The vote recorded on this item is inclusive of items 13.2 through 13.5.
Resolution: 155-2023
Motioned: Mr. Phil Hunt, President
Seconded: Dr. Jere Butcher, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. David Shutt, Board Member | X | ||
| Mr. Sam Bennett, Vice-President | X | ||
| Dr. Jere Butcher, Board Member | X | ||
| Mr. Phil Hunt, President | X | ||
| Mrs. Susan Mann, Board Member | X |
13.1
Updates
13.2
155.1-2023 Personnel
It is recommended that the Board of Education approve the following personnel items pending required paperwork, licensure, and BCI/FBI Background checks. Salary placement is per the negotiated agreement subject to verification of degree and experience:
- New Employees
- Julieann Spalding - Educational Assistant CES - Effective 11/20/2023
- Carla Stocker - McKinney-Vento Coordinator - Effective 11/20/2023
- Resignations/Retirements
- Karen Yost - Retirement - Effective June 1, 2024
- Reassignments and Transfers
- Valeree Bryant - FROM: CES Substitute Teacher TO: CES Early Intervention Teacher effective 11/13/2023 Step: 9 Degree: MA +45
- Supplemental Contracts
- Kim Beaumont - Planetarium Shows - $40 each
- Jimmy Allison - Assistant Varsity Baseball (1/2 of 1 Position) - Level 3
- Jon Snider - Assistant Varsity Baseball (1/2 of 1 Position) - Level 3
- Conner Roahrig - Reserve Baseball - Level 1
- Clay Davis - Reserve Assistant Baseball - Level 1
- Supplemental Contracts - Non-Staff
- Tim Ward (Retired Teacher) - Planetarium Shows - $40 each
- Ron Derewecki - Planetarium Shows - Volunteer
- Pupil Activity Contracts - Non-Staff
- Madison Woolard - Assistant Swimming Coach - Level 1
- Doug Baylor - Volunteer Swimming Coach - VOL.
- Miscellaneous
- Salary Adjustment for Matt Leppla, October 23-27, 2023
Minutes
The vote for this item is recorded on item 13.0.
Resolution: 155.1-2023
Result: Approved
13.3
155.2-2023 BOE Exempt Staff Salary Changes for 2023-2024
It is recommended that the Board of Education approve the following compensation package for all BOE Exempt Staff members for the 2023-2024 school year as presented.
Minutes
The vote for this item is recorded on item 13.0.
Resolution: 155.2-2023
Result: Approved
13.4
155.3-2023 Administrator Salary Changes for 2023-2024
It is recommended that the Board of Education approve the administrative compensation package for the 2023-2024 school year as presented.
Minutes
The vote for this item is recorded on item 13.0.
Resolution: 155.3-2023
Result: Approved
13.5
155.4-2023 Job Description - 319 Early Intervention Teacher
It is recommended that the Board of Education approve the job description for Early Intervention Teacher with an effective date of October 23, 2023.
Minutes
The vote for this item is recorded on item 13.0.
Resolution: 155.4-2023
Result: Approved
14.
Executive Session
It is recommended that the Board of Education enter into Executive Session for the purpose of:
Minutes
This executive session was canceled.
15.
Announcements
16.
Next Meeting(s)
Regular Meeting - Thursday, December 21, 2023 at 6:30 p.m. in the Coshocton Elementary School Library
Special Meeting -
17.
156-2023 Adjournment
It is recommended that the Board of Education adjourn the meeting.
Minutes
The meeting adjourned at 8:21 p.m.
Resolution: 156-2023
Result: Approved
Motioned: Mr. Phil Hunt, President
Seconded: Mrs. Susan Mann, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. David Shutt, Board Member | X | ||
| Mr. Sam Bennett, Vice-President | X | ||
| Dr. Jere Butcher, Board Member | X | ||
| Mr. Phil Hunt, President | X | ||
| Mrs. Susan Mann, Board Member | X |
