Meeting Details
October 19, 2023
6:30pm
Coshocton City Schools - Coshocton Elementary School, 1203 Cambridge Rd., Coshocton OH
Purpose
N/A
1.
142-2023 Call to Order
Minutes
The meeting was called to order at 6:30 p.m.
Resolution: 142-2023
2.
Pledge of Allegiance
3.
Mission Statement
Coshocton City Schools, in partnership with families and community, will empower individuals to become literate, respectful, responsible, and independent lifelong learners in an ever-changing global society.
4.
Roll Call
Minutes
All members of the board were present.
5.
143-2023 Adoption of the Agenda
It is recommended that the Board of Education adopt the agenda.
Minutes
Mr. Kowalski informed the board that there is an update to 11.2 - Personnel.
- Kenneth Jennings - Daily Substitute Bus Driver - 5 hours p/day - $18.50 p/hr. - Effective: ?? - the effective date will be 10/23/2023.
Resolution: 143-2023
Result: Approved
Motioned: Dr. Jere Butcher, Board Member
Seconded: Mr. Phil Hunt, President
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. David Shutt, Board Member | X | ||
| Mr. Sam Bennett, Vice-President | X | ||
| Dr. Jere Butcher, Board Member | X | ||
| Mr. Phil Hunt, President | X | ||
| Mrs. Susan Mann, Board Member | X |
6.
144-2023 Approval of Meeting Minutes
It is recommended that the Board of Education approve the following meeting minutes:
- Regular Meeting Minutes - Wednesday, September 27, 2023
Minutes
Mr. Hunt asked the board if there were any items of discussion or changes to the minutes. There were no changes to the minutes.
Resolution: 144-2023
Result: Approved
Motioned: Mr. Sam Bennett, Vice-President
Seconded: Mr. David Shutt, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. David Shutt, Board Member | X | ||
| Mr. Sam Bennett, Vice-President | X | ||
| Dr. Jere Butcher, Board Member | X | ||
| Mr. Phil Hunt, President | X | ||
| Mrs. Susan Mann, Board Member | X |
7.
Hearing of the Public
This meeting is a meeting of the Board of Education in public for the purpose of conducting the School District’s business and is not to be considered a public community meeting. In order for the Coshocton City School Board of Education to conduct its meetings in a productive and efficient manner that assures that the regular agenda of the Board is completed in a reasonable period of time, a maximum of thirty minutes of public participation will be permitted at each regular meeting, unless extended by a vote of the Board. Any person or group wishing to address the Board shall register their intent to participate upon their arrival at the meeting. All statements should be addressed to the presiding officer. The Board retains the right to table any matter until further study can be made. Each participant addressing the Board will give his/her name, address, and group affiliation, and shall be limited to three-minutes duration.
Minutes
There was no public participation.
8.
Board Discussion Items
Minutes
Mr. Hunt shared information with the board members that was delivered to him from Tami Jacobs, the GEARS director. She provided various pieces of artwork completed by the students in the GEARS program. He stated that it was good to receive the updates and the items made by the students.
9.
145-2023 Treasurer's Report and Recommendations
It is recommended that the Board of Education approve the following items:
Minutes
The vote recorded here is inclusive of items 9.2 through 9.4.
Resolution: 145-2023
Motioned: Mrs. Susan Mann, Board Member
Seconded: Dr. Jere Butcher, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. David Shutt, Board Member | X | ||
| Mr. Sam Bennett, Vice-President | X | ||
| Dr. Jere Butcher, Board Member | X | ||
| Mr. Phil Hunt, President | X | ||
| Mrs. Susan Mann, Board Member | X |
9.1
Updates
Insurance Fund
Minutes
Ms. Eyerman shared the fund balance with the board members and stated that the Medical insurance fund continued to increase this month. While there was an increase in the premium, the majority of the reason for the increase in just the first month is that there were low claim invoices in September. She stated that the increase in the premium will also aid the fund balance over more time.
Dr. Butcher mentioned the dental insurance balance and asked if there had been a conversation about the increase in the balance. Ms. Eyerman stated that this has been brought up at an insurance committee meeting. The recommendation has been to keep the rates the same but improve the plan offering to stabilize the fund balance increases. She stated that once the committee resumes for the year, there will be more conversation and she will keep the board updated.
9.2
145.1-2023 Monthly Financial Report
Minutes
The vote for this item is recorded on item 9.0.
Ms. Eyerman apologized to the board members for not having the financial summary posted prior to the meeting. She stated that with the loss of a staff member and new banking processes, the financial statement took longer to complete. She stated that she will make every attempt to have the summary on the agenda more timely next month.
Resolution: 145.1-2023
Result: Approved
9.3
145.2-2023 Fiscal Year 2024 Debt Payments
It is recommended that the Board of Education approve the annual Debt Payments due December 1, 2023, and June 1, 2024. The total amount of the payments to be made in FY 2024 equal $852,115.75. A breakdown of payments and account codes is in the attached document.
- Zion -(voted) Refunded Bonds, principal, and interest - $153,985.00
- Truist Government Finance - (Lease) Field House Lease - $51,431.60
- Bank of New York - (voted - LP=6/1/2031) QSCBs - $546,197.50
- Huntington NB (CHS HB264 - $62,913.00
- Peoples Bank (CES HB264 - $37,588.65
Minutes
The vote for this item is recorded on item 9.0.
Ms. Eyerman provided the board with high-level estimates of the total payoff and the approximate time each of these is scheduled to be completed.
Resolution: 145.2-2023
Result: Approved
9.4
145.3-2023 Permanent Appropriations & Estimated Resources for Fiscal Year 2024
It is recommended that the Board of Education ratify the FY24 Final Appropriations and the FY24 Final Certificate of Estimated Resources filed with the Coshocton County Auditor on October 13, 2023.
Minutes
Ms. Eyerman provided the board with copies of the appropriations and amended estimate of resources. She stated that these will change. The information provided is the best estimate at this time. The forecast will be completed next month, work is being completed in order to plan for improvements. All of this impacts and can change the appropriations. They may be updated during the school year, if not they will be at the end of the year when the required final appropriations and estimated resources are filed.
Resolution: 145.3-2023
Result: Approved
10.
Business Items
It is recommended that the Board of Education approve the following business items:
Minutes
There were no Business Items.
11.
146-2023 Superintendent Report and Recommendations
It is recommended that the Board of Education approve the following items:
Minutes
The vote recorded here is inclusive of items 11.2 through 11.5.
Resolution: 146-2023
Motioned: Mr. Sam Bennett, Vice-President
Seconded: Mr. Phil Hunt, President
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. David Shutt, Board Member | X | ||
| Mr. Sam Bennett, Vice-President | X | ||
| Dr. Jere Butcher, Board Member | X | ||
| Mr. Phil Hunt, President | X | ||
| Mrs. Susan Mann, Board Member | X |
11.1
Updates
Minutes
Mr. Kowalski stated that tomorrow is the end of the 1st 9 weeks. He shared that he appreciates everyone's efforts as we move forward. Mr. Kowalski also shared that he and Dr. Butcher were on a call with SHP and OFCC to try to plan how to move forward with the HS plan. He also has a meeting with Josh Predovich this week. Mr. Kowalski also shared that he was looking at current facilities such as the track, pool, and tennis courts, to see what it will take to bring those facilities up to our expectations or how we would like to see them. He stated that we are in the process of looking at that and it is important that we are prudent and investigate every option of those as well as address the challenges at the elementary school. He had a meeting with the city - to review what we can do with the Safe Routes to School grant for our students who walk. Mr. Kowalski also met with the commissioners. Everything is in the planning stages and once information is gathered we can make decisions.
11.2
146.1-2023 Personnel
It is recommended that the Board of Education approve the following personnel items pending required paperwork, licensure, and BCI/FBI Background checks. Salary placement is per the negotiated agreement subject to verification of degree and experience:
- New Employees
- Timothy Howell - CHS Temporary Custodian - Effective: 10/9/2023
- Kenneth Jennings - Daily Substitute Bus Driver - 5 hours p/day - $18.50 p/hr. - Effective: ??
- Supplemental Contracts
- Conner Roahrig - Boys Basketball Volunteer
- Scott Loomis - Head Baseball Coach
- Pupil Activity Contracts - Non-Staff
- Pat Laapar - Boys Basketball Volunteer
Minutes
The vote for this item is recorded on item 11.0.
The new employee, Mr. Kenneth Jennings effective hire date will be 10/23/2023.
Scott Loomis - Head Baseball Coach will be at Level 3
Resolution: 146.1-2023
Result: Approved
11.3
146.2-2023 Career Advising Policy #2413
It is recommended that the Board of Education review and affirm our Career Advising Policy #2413 for submission. This policy is required to be reviewed every two years.
Minutes
The vote for this item is recorded on item 11.0.
Resolution: 146.2-2023
Result: Approved
11.4
146.3-2023 District Policy and Plan for Gifted Students
It is recommended that the Board of Education approve the District Policy and Plan for the Identification and Service of Children who are gifted for the 2023-2024 school year.
Minutes
The vote for this item is recorded on item 11.0.
Resolution: 146.3-2023
Result: Approved
11.5
146.4-2023 NEOLA Policy Approval
It is recommended that the Board of Education approve the following NEOLA policies as presented: (N) = New, (R) = Revised, (RP) = Replacement, (D) = Delete
- (R) 7455 - Accounting System-Capital Assets
Minutes
The vote for this item is recorded on item 11.0.
Resolution: 146.4-2023
Result: Approved
12.
147-2023 Executive Session
It is recommended that the Board of Education enter into Executive Session for the purpose of:
Minutes
The Board voted to enter into executive session with no action to follow at 6:47 p.m.
The Board exited the executive session at 7:11 and resumed the meeting.
Resolution: 147-2023
Result: Approved
Motioned: Mr. Phil Hunt, President
Seconded: Mr. David Shutt, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. David Shutt, Board Member | X | ||
| Mr. Sam Bennett, Vice-President | X | ||
| Dr. Jere Butcher, Board Member | X | ||
| Mr. Phil Hunt, President | X | ||
| Mrs. Susan Mann, Board Member | X |
13.
Announcements
- OSBA Capital Conference and Trade Show - November 12-14 2023 at the Greater Columbus Convention Center
- CHS 20th Annual Community Thanksgiving Dinner - Thursday, November 16, 2023 - 5:30-7:00 p.m.
Minutes
Ms. Eyerman reviewed these dates with the Board - No board members are able to attend the Conference. Mr. Kowalski and Ms. Eyerman also stated they would not be attending.
The Thanksgiving dinner is the same night as the November Board meeting.
14.
Next Meeting(s)
Regular Meeting - Thursday, November 16, 2023 - 7:00 p.m. Coshocton High School
Special Meeting -
Minutes
It was noted that the time and location for the meeting has been changed to accommodate the Turkey Dinner. The meeting will be in the Coshocton Elementary School Library at 7:00 p.m.
15.
148-2023 Adjournment
It is recommended that the Board of Education adjourn the meeting.
Minutes
The meeting adjourned at 7:26 p.m.
Resolution: 148-2023
Result: Approved
Motioned: Mr. Phil Hunt, President
Seconded: Mr. David Shutt, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. David Shutt, Board Member | X | ||
| Mr. Sam Bennett, Vice-President | X | ||
| Dr. Jere Butcher, Board Member | X | ||
| Mr. Phil Hunt, President | X | ||
| Mrs. Susan Mann, Board Member | X |
