Board of Education Regular Meeting

The vote for this item is recorded on 7.0.

The vote for this item is recorded on 7.0.

The vote for this item is recorded on 7.0.

The vote for this item is recorded on 8.0.

Mr. Hunt called the names of each of the recipients, they came forward to receive their certificates and have their photos taken. 

Colton Conkel was not in attendance to receive his award. Mr. Hunt explained that he is on the baseball team and was at a game.

The vote for this item is recorded on 8.0.

Mr. Hunt summarized the Staff Appreciation proclamation and proceeded to state that we all know the value of our teachers and staff and express appreciation for all that they do. All in attendance concurred and shared in their gratitude for the great staff at Coshocton City Schools.

The vote for this item is recorded on 8.0.

Dr. Hire was not able to attend the meeting. Dr. Butcher spoke to all in attendance and expressed that the Board wanted to honor Dr. Hire for his 16 years of service. He stated that Dr. Hire was here for a lot of years and accomplished a great deal, including the building of the building we are in (the elementary school).  Dr. Butcher stated that he really appreciates Dr. Hire and all he has done for the district and the community and is grateful for the things Dr. Hire has taught him. 

There was no public participation or comment related to the District One Plan.

There was no community participation.

Mr. Josh Predovich with SHP reported on the culmination of the Community Advisory Team (CAT) and let the Board know there is no consensus. He stated that he would be brief due to the time available but wants to be clear that this is not something to be taken lightly. He showed the SHP planning calendar - the goal was to present consensus to the board and put a bond issue on the ballot in November.  He then stated that this will not be the recommendation to the Board. Mr. Predovich provided information that supports the reason why this would not be the recommendation to the Board. The district's enrollment is remaining steady, He showed the results of the enrollment projection stating that enrollment has ticked up a little and shared that OFCC will still not change its base master plan even with the increase in enrollment. Mr. Predovich shared that last year OFCC's cost increase was 17%. This year their cost increase was 4.7%, but we also increased 70 more students which increase prices.on each of the options. The district is locked in at 67% state share and 33% local share. Millage on a $100K home was calculated on each of the estimated costs of the options. The estimated millage was included in his presentation. The options are to renovate the HS or build a new one. The CAT used information from the community survey to help make decisions. Josh said that records show that it cost the district roughly $1 per square foot to keep the lights and heat on. He presented each of the options in square feet that the district would continue to maintain in each scenario. 

The group came together, had a long discussion, and then voted on the options. The results were:

Option 1   = 29 points

Option 2   = 9 points

Option 3 Renovate HS =  23 points 

Option 4 - defer = 2 pts.

Mr. Predovich stated that if the district defers to March and November of 24 instead of 23, the district will not lose its place in line. It is possible other districts could jump ahead of Coshocton, but should not lose place in line. We can work on option #2 to right-size the district buildings. How much square footage do we want to keep operating?  We can confirm the renovation budgets for the remaining spaces at the 7-12 option if 2 are selected. SHP recommendation - that the Board defers to March or November 2024. The main reason is that it allows going through superintendent selection. The new superintendent will be here for several years and should have the opportunity to participate in the process. Deferring also allows the district to see the results of the operating levy and it allows SHP to update the 7-12 assessment to better match the current conditions. It also allows for the Community Advisory Team to consider the 2 preferred options with the goal of a consensus by either Aug 2023/ or April 2024. He made 2 points - 1.) He believes the group knows the time is coming, and 2) we need to begin moving forward. 

Mr. Hunt asked if we defer - what is the inflation number we have baked into this? SHP said they est 5% per year, so it depends on when we say we are going to move forward. 

Mr. Johnson asked if there was a possibility that the segmented districts being reconsidered by the state. Josh responded by saying that we have exhausted the CORAS adjustment and a change to the local share calculation. The segmented agreements are in place and no one has been successful in breaking the agreement.

Mr. Bennett said he was on the board when they approved that 67-33 and they thought it was never going to get better.

Ms. Eyerman stated that the 024 funds medical insurance line trending consistently and is above $600K at this time.She continues to watch and will keep the Board informed if there is a need for concern.

The vote for this item is included in item 13.

Mr. Hunt referenced Ms. Eyermans financial update received via email and asked about the additional property taxes and what would cause the increase over budget. Ms. Eyerman stated that she did not have that information but would look closer at the data and let the Board know. She also mentioned that she will be bringing the Board of Revision cases back to the Board for review as the contested cases were beginning to wrap up.

The vote for this item is included in item 13.

Ms. Eyerman stated that the District is grateful for their generosity toward all of the programs 

Ms. Eyerman explained that Mr. Jake Conrad and Mrs. Jennifer Andrews worked together to plan the most cost-effective plan for the HS kitchen. Mr. Conrad and the maintenance team will be working together to place the equipment and run power to it so it will run. Ms. Andrews spent several months working on the plan, getting quotes and making the final decision for the HS building. She did ensure that the equipment could be moved either into the elementary building or into a new high school if it comes to be. 

The vote for this item is included in item 14.

The vote for this item is included in item 14.

The vote for this segmented this out for discussion. Dr. Butcher agrees with Josh for all to the reasons he listed. Even considering the inflationary cos. Mr. Hunt mentioned that it was the most discussion the CAT has at this point. Feels like there is an end in sight. 

Vote to defer until March 2024

Dr. Butcher asked if there was anything we could do this fall If the commission is able to entertain a fall meeting and get us keyed up for March. It will be difficult to do this but Josh can do some of the work in prep for the time the Board comes back together.

The Board will have a discussion at the July Regular Meeting to determine the best time to meet so they can decide if we will continue with March or move to November.24

The vote for this item is included in item 15.

The vote for this item is included in item 15.

The vote for this item is included in item 15.

The vote for this item is included in item 15.

The school calendars were discussed at the prior meeting. 

The vote for this item is included in item 15.

There was no vote on this item, it was removed from the agenda.

The vote for this item is included in item 15.

The vote for this item is included in item 15.

The vote for this item is included in item 15.