Meeting Details
March 23, 2023
6:30pm
Coshocton City Schools - Coshocton Elementary School, 1203 Cambridge Rd., Coshocton OH
Purpose
N/A
1.
035-2023 Call to Order
Minutes
The meeting was called to order at 6:30 p.m.
Resolution: 035-2023
2.
Pledge of Allegiance
Minutes
The Pledge of Allegiance was recited.
3.
Mission Statement
Coshocton City Schools, in partnership with families and community, will empower individuals to become literate, respectful, responsible, and independent lifelong learners in an ever-changing global society.
Minutes
The mission statement was read by Jordan Haumschild.
4.
Roll Call
Minutes
All members of the Board were present.
5.
036-2023 Adoption of the Agenda
It is recommended that the Board of Education adopt the agenda.
Minutes
CCEA informed the Treasurer prior to the meeting that they did not have a quorum for the vote on item 15.7. This item will need to be removed from the agenda.
The Agenda was approved with the following additional two changes:
- 16.2 Personnel
- Heather Kistler - From:7th Grade Science To: 8th Grade Science
- 16.4 Summer School Programs for 2023
- Transportation - The words "guaranteed 8 hours/day" are to be removed
Resolution: 036-2023
Result: Approved
Motioned: Mrs. Susan Mann, Board Member
Seconded: Dr. Jere Butcher, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. David Shutt, Board Member | X | ||
| Mr. Sam Bennett, Vice-President | X | ||
| Dr. Jere Butcher, Board Member | X | ||
| Mr. Phil Hunt, President | X | ||
| Mrs. Susan Mann, Board Member | X |
6.
037-2023 Approval of Meeting Minutes
It is recommended that the Board of Education approve the following meeting minutes:
- February 16, 2023 Regular Meeting Minutes
Minutes
Resolution: 037-2023
Result: Approved
Motioned: Mr. David Shutt, Board Member
Seconded: Mr. Phil Hunt, President
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. David Shutt, Board Member | X | ||
| Mr. Sam Bennett, Vice-President | X | ||
| Dr. Jere Butcher, Board Member | X | ||
| Mr. Phil Hunt, President | X | ||
| Mrs. Susan Mann, Board Member | X |
7.
038-2023 Board Commendations
It is recommended that the Board of Education approve the following commendations:
Minutes
The vote on this item is inclusive of items 7.1 through 7.3.
Resolution: 038-2023
Result: Approved
Motioned: Dr. Jere Butcher, Board Member
Seconded: Mr. Sam Bennett, Vice-President
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. David Shutt, Board Member | X | ||
| Mr. Sam Bennett, Vice-President | X | ||
| Dr. Jere Butcher, Board Member | X | ||
| Mr. Phil Hunt, President | X | ||
| Mrs. Susan Mann, Board Member | X |
7.1
038.1-2023 CORAS Outstanding Middle School Teacher Award
- Jodie Meek - 2023 Coalition of Rural and Appalachian Schools (CORAS) Outstanding Middle School Teacher Recognition
Minutes
The vote for this item is recorded in 7.0.
Resolution: 038.1-2023
Result: Approved
7.2
038.2-2023 Muskingum Valley Educational Service Center Awards
The following individuals were recognized at the 34th Annual MVESC Student and Teacher Recognition Ceremony on March 8, 2023
- Kennedy Kittell - Nomination for Franklin B. Walter Award for Coshocton City Schools
- Hailey Helter - Outstanding Senior
- Jon Snider - Honored Teacher nominated by Hailey Helter
- Jordan Haumschild - Exemplary Educator
Minutes
The vote for this item is recorded in 7.0. Kennedy Kittell was not present so her certificate will be mailed to her.
Resolution: 038.2-2023
Result: Approved
7.3
038.3-2023 OSBA Southeast Region Awards & Recognition
- Dr. Jere Butcher - 2023 OSBA Service Award
Minutes
The vote for this item is recorded in 7.0.
Resolution: 038.3-2023
Result: Approved
8.
MVESC Presentation
Minutes
Ms. Lori Snyder-Lowe spoke to the Board about the Educational Service Center's Interim Superintendent options for placement and discussed the Superintendent Search processes with the Board. These services are part of the annual contract the District has with the Muskingum Valley Educational Service Center. She also introduced Jill Sheridan, a candidate for the Interim Superintendent position to the Board members.
9.
039-2023 Enter Executive Session
It is recommended that the Board of Education enter into Executive Session for the purpose of considering the employment of a public employee or official employee with possible action to follow.
Minutes
The Board voted to enter into executive session at 6:43 The Board exited executive session and resumed the meeting at 7:20 p.m.
Resolution: 039-2023
Result: Approved
Motioned: Mr. Phil Hunt, President
Seconded: Mrs. Susan Mann, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. David Shutt, Board Member | X | ||
| Mr. Sam Bennett, Vice-President | X | ||
| Dr. Jere Butcher, Board Member | X | ||
| Mr. Phil Hunt, President | X | ||
| Mrs. Susan Mann, Board Member | X |
10.
Hearing of the Public
This meeting is a meeting of the Board of Education in public for the purpose of conducting the School District’s business and is not to be considered a public community meeting. In order for the Coshocton City School Board of Education to conduct its meetings in a productive and efficient manner that assures that the regular agenda of the Board is completed in a reasonable period of time, a maximum of thirty minutes of public participation will be permitted at each regular meeting, unless extended by a vote of the Board. Any person or group wishing to address the Board shall register their intent to participate upon their arrival at the meeting. All statements should be addressed to the presiding officer. The Board retains the right to table any matter until further study can be made. Each participant addressing the Board will give his/her name, address, and group affiliation, and shall be limited to three-minutes duration.
Minutes
Mr. Peter Wolfgang presented to the Board - Thanked the Board members for the opportunity to follow up on the last meeting. He had mentioned early release time at the last meeting. He wanted to clarify a couple of items and see if the Board had any questions. First, he is asking the Board to approve a resolution that will allow each administrator to make their own decision about whether they would let their students go to release time or not. There would be no cost to the district. He stated that the district is not allowed to fund any part of the release time, this includes any transportation and curriculum costs. He explained that by approving this, the Board is not signing up for a particular curriculum. He stated that there are a lot of choices of curriculums for release time. He said they are using a curriculum called LIfewise at Riverview. Mr. Mike Jansen was with Mr. Wolfgang and explained that he was a public HS teacher who started with an alternative HS program. He thinks the spiritual component is missing today. The release time program is powerful. The kids take it home and share it in the home as well. He strongly encourages the Board to allow the community to have this as the basic common core of religion/spiritual education.
Mr. Hunt had to stop Mr. Wolfgang at the 3-minute time allotment.
Mr. Wolfgang asked if there were questions and then asked if the Board knows anything about the law. Mr. Hunt stated, not enough to make a decision at this meeting.
He stated that he is seeing success in Riverview. He graduated from Coshocton and he came back home because he believed in the values here and wanted to see if he could help.
Mr. Hunt explained that the Board has not had the opportunity to discuss this in detail due to the pressing circumstances.
11.
Required Public Hearing
2023-2024 District Calendar
Minutes
Dr. Hire provided a summary of what is required - Before adopting a public hearing is required so there is time available for public input and feedback. He explained that there was a calendar committee that came up with these two options.
On the survey, there were 53 actual votes for option 1; 90 votes for option 2
63% of the staff voted for option 2
He reviewed the calendars summarized in the provided handout explaining some of the calendar differences to the Board. He focused a great deal on the opening and closing of the year and the main differences between the calendars related to breaks.
12.
Board and Staff Reports
12.1
Culture Playbook
Minutes
Dr. Hire presented stating that the Culture Playbook committee went through several days to determine what the playbook was going to be, then there were several more days off campus that the team of 19 staff and board members to develop the playbook. Dr. Hire included the final version with graphics. Dr. Hire thanked Tom Musgrave for the coordination of the end product. Mr. Meiser spoke. He said he and Scott brought teams together. They talked about what they wanted to bring into our climate THe group narrowed 25 values down to 7 core values. Mr. Meiser provided a summary of the process the group went through as they worked through this process to get to the end results. Mr. Loomis also added input. He explained that this is what we want to be every day. This is a living document that everyone can buy into. We can control a lot of things in our buildings. We are talking about the Real Redskin way. Wednesday meetings and PBIS pep rallies are the messages sent to students. now it is on paper and we are hoping our staff will be a part of it. He did state that it would take time, just putting it on paper doesn't make a change, it will take time. Mrs. Mann stated that there was a lot of positive energy in the work sessions. She said this didn't come easy there was a lot of hard work that went into this. She looks forward to the changes that the implementation of the Culture Playbook will help make.
13.
Board Discussion Items
Minutes
There were no discussion items.
14.
040-2023 Treasurer's Report and Recommendations
It is recommended that the Board of Education approve the following items:
Minutes
The vote on this item is inclusive of items 14.2 through 14.5.
Resolution: 040-2023
Motioned: Mr. Sam Bennett, Vice-President
Seconded: Dr. Jere Butcher, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. David Shutt, Board Member | X | ||
| Mr. Sam Bennett, Vice-President | X | ||
| Dr. Jere Butcher, Board Member | X | ||
| Mr. Phil Hunt, President | X | ||
| Mrs. Susan Mann, Board Member | X |
14.1
Updates
- Insurance Fund Balance Update (attached)
- Substitute Services Update
- Audit Update
Minutes
Ms. Eyerman reviewed the attached 024 fund balance with the Board-fund balance increased this month.
Substitute update - Ms. Eyerman addressed the conversation from the last Board meeting. Jason and Lonie have worked to update the website, Lonie also worked on a page of the website inviting the applicants to call her so she can help them through the process. The personal conversation will open opportunity for her to see if they can be fast-tracked. Ms. Eyerman also explained that there are items in the process that are cumbersome but cannot be avoided. Licensure is necessary, we have no control over that process and training is mandatory. She also stated that she reached out to other treasurers in area schools. Ridgewood said the system works well for them. Riverview does not use this process. Our administrative assistants, Chris Campbell and Tonya McVay both of the same mindsets - just not enough subs out there, it is usually late absences that are not getting filled. Ms. Eyerman did talk to a sub, and that sub stated that one thing they don't like is picking up a job but being placed on another job when they get here. She also spoke with MVESC about sub-options through them. Rachel Wixey only hires our classified staff, and NE Ohio ESC hires our teacher subs. All put absences into Frontline, Rachel Wixey does not provide our teacher subs - wanted to make sure that was clarified. MVESC would provide the same service as NE Ohio ESC but may be more successful in finding subs in our area. More robust calling system. RedRover developers are people that have left Frontline to offer a more improved calling system. We know this is a nationwide problem, but if anyone has suggestions of items to consider, we are open to it.
14.2
040.1-2023 Monthly Financial Report
It is recommended that the Board of Education approve the February 2023 Financial Report.
Minutes
The vote on this item is recorded in 14.0.
Resolution: 040.1-2023
Result: Approved
14.3
040.2-2023 Donations
- Monetary
- CHS Theatre Department - Fund 200-910F
- John & Donna Eyerman - $50
- Terri Eyerman - $100
- David & Robin Hire - $300
- Coshocton Foundation - Auditorium Improvements, Seats - Fund 019-961D - $2,000
- John Bando Post 1330 Veterans of Foreign Wars - Fund 018-1890-288 for CES Reading Program - $300
- CHS Theatre Department - Fund 200-910F
- Non-Monetary
- Terri Eyerman - Pallet Lift - for the Coshocton Elementary School
Minutes
The vote on this item is recorded in 14.0.
Resolution: 040.2-2023
Result: Approved
14.4
040.3-2023 Approval of New Funds
- It is recommended that the Board of Education approve an Auditorium Improvements fund (019-961D).
- It is recommended that the Board of Education approve a Gifted Projects fund (019-961E).
Minutes
The vote on this item is recorded in 14.0.
Both of these funds are used for projects that are supported by funds donated/granted by the Coshocton Foundation.
Resolution: 040.3-2023
Result: Approved
14.5
040.4-2023 Temporary Part Time
- Jackson Williams - Temporary Part Time Employee - Paid at a rate of $15 per hour. This position will not earn sick, vacation, or any insurance benefits and will not continue past September 30, 2023.
Minutes
The vote on this item is recorded in 14.0.
Ms. Eyerman explained that Mr. Williams' hours would not exceed an average of 30 hours per week.
Resolution: 040.4-2023
Result: Approved
15.
041-2023 Business Items
It is recommended that the Board of Education approve the following business items:
Minutes
The vote on this item is inclusive of items 15.1 through 15.6.
President Phil Hunt called for a motion with the Omission of 15.7.
Resolution: 041-2023
Motioned: Dr. Jere Butcher, Board Member
Seconded: Mr. David Shutt, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. David Shutt, Board Member | X | ||
| Mr. Sam Bennett, Vice-President | X | ||
| Dr. Jere Butcher, Board Member | X | ||
| Mr. Phil Hunt, President | X | ||
| Mrs. Susan Mann, Board Member | X |
15.1
041.1-2023 Ohio High School Athletic Association
It is recommended that the Board of Education approve membership in the Ohio High School Athletic Association for the 2023-2024 school year with Membership Dues of $50 per High School sport.
Minutes
The vote for this item is recorded on 15.0.
Resolution: 041.1-2023
Result: Approved
15.2
041.2-2023 Coshocton County Family and Children First Council Agreement
It is recommended that the Board of Education approve the Interagency Agreement between Coshocton City Schools and the Coshocton County Family and Children First Council in support of their program effective January 1, 2023 through December 31, 2023, in the amount of One Thousand Dollars ($1,000).
Minutes
The vote for this item is recorded on 15.0.
Resolution: 041.2-2023
Result: Approved
15.3
041.3-2023 Worksite Medtest
It is recommended that the Board of Education approve Worksite Medtest to perform drug screenings and/or physicals for bus drivers and other district personnel for the 2023-2024 school year at a cost of:
- Drug Testing - $48
- Alcohol Testing - $42
- T8 ODE Physicals - $60
- DOT Physicals - $80
Minutes
The vote for this item is recorded on 15.0.
Resolution: 041.3-2023
Result: Approved
15.4
041.4-2023 MVESC Special Education Consultation Agreement
It is recommended that the Board of Education approve the agreement with Muskingum Valley Educational Service Center (MVESC) to provide Special Educational Consultation for the period of December 1, 2022 through June 30, 2023 in the amount of $11,096 plus mileage expenses not to exceed $1,000. This is being paid from the IDEA Federal Grant (516) - Early Intervention Funds.
Minutes
The vote for this item is recorded on 15.0.
Resolution: 041.4-2023
Result: Approved
15.5
041.5-2023 Resolution - CHS Access Control and Alarm System Upgrade
It is recommended that the Board of Education approve the attached resolution authorizing an agreement with X-Tek Partners, Inc. for the Coshocton High School Access Control and Alarm System Upgrade Project in the amount of $89,331.68 to be paid in full by the OFCC Safety Grant.
Minutes
The vote for this item is recorded on 15.0.
Resolution: 041.5-2023
Result: Approved
15.6
041.6-2023 Coshocton Behavioral Health MOU
It is recommended that the Board of Education approve the Memorandum of Understanding with Coshocton Behavioral Health Choices to provide prevention, early intervention, counseling, and serve as the Homeless Liaison/Coordinator for the remainder of the 2022-2023 school year at a rate of $30 per hour not to exceed a total of 40 hours/week to be paid from ESSER Funds. This MOU replaces a contract with MVESC for the Social Worker/McKinney-Vento Coordinator.
Minutes
The vote for this item is recorded on 15.0.
Resolution: 041.6-2023
Result: Approved
15.7
CCEA Agreement - Quarter Day Class Coverage
It is recommended that the Board of Education approve the Agreement with the Coshocton City Education Association (CCEA) for the purpose of allowing for partial day class coverage beyond the current one-half (1/2) day and full day.
Minutes
This item was removed from the agenda. The vote for this item is recorded on 15.0.
16.
042-2023 Superintendent Report and Recommendations
It is recommended that the Board of Education approve the following items:
Minutes
The vote on this item is inclusive of items 16.2 through 16.6.
Resolution: 042-2023
Motioned: Mr. Sam Bennett, Vice-President
Seconded: Mr. Phil Hunt, President
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. David Shutt, Board Member | X | ||
| Mr. Sam Bennett, Vice-President | X | ||
| Dr. Jere Butcher, Board Member | X | ||
| Mr. Phil Hunt, President | X | ||
| Mrs. Susan Mann, Board Member | X |
16.1
Updates
- Business Advisory Council Update
- Levy Committee Update
Minutes
Dr. Hire reminded the Board that besides this involvement we are also involved with the workforce development council, good ideas and we want to hear more from local employers to find out how we can collaborate.
16.2
042.1-2023 Personnel
It is recommended that the Board of Education approve the following personnel items pending required paperwork, licensure, and BCI/FBI Background checks. Salary placement is per the negotiated agreement subject to verification of degree and experience:
- New Employees
- Rebekah Michael - CES Educational Assistant - Effective February 24, 2023
- Resignations
- Melissa Hannan - CES Intervention Specialist MC (3-6) - Effective August 4, 2023
- Transfers
- Wendy Turner - From: 8th Grade Science To: 6th Grade Teacher - Effective 2023-2024 school year
- Brandon Taylor - From: CHS Title I Reading To: CHS Intervention Specialist - Effective 2023-2024 school year
- Heather Kistler - From: 8th Grade Science To: 7th Grade Science - Effective 2023-2024 school year
- Pupil Activity Contracts - Non-Staff
- Resignation
- Matt Swigert - 9th Grade Boys Basketball - Effective Nov. 11, 2022
- Resignation
- Miscellaneous
- It is recommended that the Board of Education approve David Hire to be paid at his current rate per hour for hours submitted via timesheets for consultation as needed.
Minutes
The vote for this item is recorded on 16.0.
Please note: Under Transfers Heather Kistler is actually moving from 7th Grade Science to 8th Grade Science.
Terri introduced the Miscellaneous item related to Dr. Hire's rate of pay for the consultation.
Resolution: 042.1-2023
Result: Approved
16.3
042.2-2023 NEOLA Policies - First Reading
It is recommended that the Board of Education approve the first reading of the following NEOLA policies: (N) New, (R) Revised, (D) Delete
- (R) 0131.1 - Technical Corrections
- (R) 2114 - Meeting State Performance Indicators
- (R) 2271 - College Credit Plus Program
- (R) 2412 - Homebound Instruction Program
- (D) 3120.09 - Volunteers
- (D) 4120.09 - Volunteers
- (R) 5310 - Health Services (this policy was retitled)
- (R) 5460 - Graduation Requirements
- (R) 5610 - Removal, Suspension, Expulsion, And Permanent Exclusion of Students
- (N) 8120 - Volunteers
- (R) 8400 - School Safety
- (R) 8420 - Emergency Situations at Schools
- (R) 8462 - Student Abuse and Neglect
Minutes
The vote for this item is recorded on 16.0.
Resolution: 042.2-2023
Result: Approved
16.4
042.3-2023 Summer School Programs for 2023
CES
It is recommended that the Board of Education approve the Summer School Programs for CES to run in two sessions, First Session: June 5-15, 2023 and Second Session: August 7-17, 2023. Note: Summer School Programs are being run through the GEARS Program and the Muskingum Valley Educational Service Center
CHS
It is recommended that the Board of Education approve the Summer School Programs at CHS to run from May 31, 2023 through June 23, 2023. There will be no summer school on June 19, 2023 in observance of Juneteenth.
Transportation
It is recommended that the Board of Education approve a summer school bus driver position at a rate of pay $30/hour, guaranteed 8 hours/day for the 2023 summer school term.
Minutes
The vote for this item is recorded on 16.0.
Transportation - remove the 8 hours/day this was added in error there will be no mid-day routes this year.
The Board approved the position and rate of pay for the summer school bus driver position. This item was approved with the omission of the statement guaranteeing 8 hours/day for the 2023 summer term.
Resolution: 042.3-2023
Result: Approved
16.5
042.4-2023 Camp Invention
It is recommended that the Board of Education approve "Camp Invention" to be held at the elementary school June 26-30, 2023 and supervised by Carlye Shaw.
Minutes
The vote for this item is recorded on 16.0.
Mr. Hunt asked if we still get funding from the Foundation to help the students attend Camp Invention.
Resolution: 042.4-2023
Result: Approved
16.6
042.5-2023 Student Leadership Conference/Eastern Ohio Summit Overnight Trip
It is recommended that the Board of Education approve the change to an overnight field trip, originally approved on September 15, 2022 for Eastern Ohio Summit, for the Student Leadership Conference/Eastern Ohio Summit at Salt Fork Lodge, on March 31-April 1, 2023, coordinated by Barbara Breen, Gifted Teacher.
Minutes
The vote for this item is recorded on 16.0.
Resolution: 042.5-2023
17.
"Great Things"
Minutes
Dr. Hire read the "Great Things."
18.
Announcements
19.
Next Meeting(s)
Regular Meeting - Thursday, April 20, 2023 at 6:30 p.m. in the Coshocton Elementary School Library
Special Meeting -
Minutes
Interviews round 1
April 11 and April 12-board arrives at 5:00, 1st interview at 5:30
Interviews round 2
April 19 board arrives at 5:30 first interview at 6:00
Special Meeting - March 31, 5:15 p.m.
20.
043.0-2023 Enter Executive Session
It is recommended that the Board of Education enter into Executive Session to:
- Prepare for negotiations or bargaining sessions with public employees concerning their compensation or other terms and conditions of their employment.
- To consider the appointment of a public employee or official.
- To consider the compensation of a public employee or official.
Minutes
The Board voted to enter into an executive session at 8:35 p.m
Resolution: 043.0-2023
Result: Approved
Motioned: Mrs. Susan Mann, Board Member
Seconded: Dr. Jere Butcher, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. David Shutt, Board Member | X | ||
| Mr. Sam Bennett, Vice-President | X | ||
| Dr. Jere Butcher, Board Member | X | ||
| Mr. Phil Hunt, President | X | ||
| Mrs. Susan Mann, Board Member | X |
21.
044.0-2023 Adjournment
It is recommended that the Board of Education adjourn the meeting.
Minutes
The executive session ended and the meeting adjourned at 9:19.p.m.
Resolution: 044.0-2023
Result: Approved
Motioned: Mr. Sam Bennett, Vice-President
Seconded: Mr. Phil Hunt, President
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. David Shutt, Board Member | X | ||
| Mr. Sam Bennett, Vice-President | X | ||
| Dr. Jere Butcher, Board Member | X | ||
| Mr. Phil Hunt, President | X | ||
| Mrs. Susan Mann, Board Member | X |
