Meeting Details
March 24, 2022
6:30pm
Coshocton City Schools - Coshocton Elementary School, 1203 Cambridge Rd., Coshocton OH
Purpose
N/A
1.
045-2022 Call to Order
Minutes
The meeting was called to order at 6:30 p.m.
Resolution: 045-2022
2.
Pledge of Allegiance
Minutes
The Pledge of Allegiance was recited.
3.
Mission Statement
Coshocton City Schools, in partnership with families and community, will empower individuals to become literate, respectful, responsible, and independent lifelong learners in an ever-changing global society.
Minutes
Board President, Mr. Phil Hunt, read the Mission Statement.
4.
Roll Call
Minutes
Ms. Eyerman called the Roll. All members were present.
5.
046-2022 Adoption of the Agenda
It is recommended that the Board of Education adopt the agenda.
Minutes
The following changes and addendum to the agenda are recommended for approval:
14. Business Items
- 14.2 Worksite Medtest - Prices Increased to: Physicals $60, Drug Test $48, and Alcohol Test $42
- 14.8 School Bus Purchase - It is recommended that the Board of Education approve the purchase of a new 72 passenger school bus from Cardinal Bus Sales & Service, Inc. in the amount of $98,025 to be paid from ESSER II Funds 507-9222.
15. Superintendent Report and Recommendations
- 15.2 Personnel - The unpaid leave request for Megan Crook is in May not March
The agenda was approved including the above addendum and changes.
Resolution: 046-2022
Result: Approved
Motioned: Dr. Jere Butcher, Board Member
Seconded: Mrs. Susan Mann, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. David Shutt, Board Member | X | ||
| Mr. Sam Bennett, Vice-President | X | ||
| Dr. Jere Butcher, Board Member | X | ||
| Mr. Phil Hunt, President | X | ||
| Mrs. Susan Mann, Board Member | X |
6.
047-2022 Approval of Meeting Minutes
It is recommended that the Board of Education approve the following meeting minutes:
Minutes
The meeting minutes were approved.
Resolution: 047-2022
Result: Approved
Motioned: Mr. Sam Bennett, Vice-President
Seconded: Mr. Phil Hunt, President
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. David Shutt, Board Member | X | ||
| Mr. Sam Bennett, Vice-President | X | ||
| Dr. Jere Butcher, Board Member | X | ||
| Mr. Phil Hunt, President | X | ||
| Mrs. Susan Mann, Board Member | X |
6.1
047.1-2022 Meeting Minutes
- Regular Meeting - February 17, 2022
Minutes
The vote is recorded on item 6.0.
Resolution: 047.1-2022
Result: Approved
7.
Ohio Auditor of State Award Presentation
Presentation by the Auditor of State for "Excellence in Financial Reporting" to the Board of Education
Minutes
Mr. Grant Davis presented the Ohio Auditor of State Award to Ms. Terri Eyerman and members of the BOE Office staff including, Vikki McGinnis, Mary Beth Smalley, and Renee Hardesty. It was noted that less than 8 percent of entities the state audits receive this award.
8.
Hearing of the Public
This meeting is a meeting of the Board of Education in public for the purpose of conducting the School District’s business and is not to be considered a public community meeting. Each participant addressing the Board will give his/her name and shall be limited to a three-minute duration. All statements should be addressed to the presiding officer.
Minutes
Mrs. Jennifer Spang addressed the Board regarding the substitute situation at Coshocton City Schools. Mrs. Spang thanked the Board for the action they have taken thus far to obtain substitutes for the district. She indicated that the Intervention Specialists went from having to substitute in classes one to two times a week to once every week or week and half. She was thankful that the recent job fair was a success.
Mrs. Spang raised concerns with onboarding substitutes and offering them incentives as costs for FBI/BCI Checks, ODE License, and a "How to Be a Substitute Class" tend to be a deterrent to people who would like to sub, indicating costs could be $130 or more.
It was noted that Mrs. Sanders will be discussing Substitutes later in the meeting (Item 13.1).
9.
Required Public Hearing
2022-2023 District School Calendar
Minutes
Dr. Hire presented the two options for the 2022-2023 school calendar. He also showed the survey results from the staff indicating that about 60% of the staff preferred Option B and 40% of the staff preferred Option A.
10.
048-2022 Board Commendations
It is recommended that the Board of Education approve the following commendations:
Minutes
The vote for this item includes items 10.1 through 10.3.
Resolution: 048-2022
Motioned: Mrs. Susan Mann, Board Member
Seconded: Dr. Jere Butcher, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. David Shutt, Board Member | X | ||
| Mr. Sam Bennett, Vice-President | X | ||
| Dr. Jere Butcher, Board Member | X | ||
| Mr. Phil Hunt, President | X | ||
| Mrs. Susan Mann, Board Member | X |
10.1
048.1-2022 CORAS Outstanding Teacher Award
- Jennifer Young - 2022 Coalition of Rural and Appalachian Schools (CORAS) Outstanding Elementary Teacher Star Polisher Award
Minutes
The vote for this item is recorded on item 10.0.
Resolution: 048.1-2022
Result: Approved
10.2
048.2-2022 Exemplary Educator & State Teacher of the Year Nominee
The Coshocton City Schools MVESC Exemplary Educator for 2022 and the State Teacher of the Year Nominee is Leslie Croft, 2nd Grade Teacher
Minutes
The vote for this item is recorded on item 10.0.
Resolution: 048.2-2022
Result: Approved
10.3
048.3-2022 Muskingum Valley Educational Service Center Awards
The following individuals were recognized at the 33rd Annual MVESC Student and Teacher Recognition Ceremony on March 2, 2022.
- Kavan Jackson - Nomination for Franklin B. Walter Award for Coshocton City Schools and Coshocton County Representative
- Alec Laaper - Outstanding Senior
- Barbara Snyder - Honored Teacher nominated by Alec Laaper
Minutes
The vote for this item is recorded on item 10.0.
Resolution: 048.3-2022
Result: Approved
11.
Board and Staff Reports
11.1
CES Unified Arts Department
Minutes
The Coshocton Elementary School Unified Arts Department provided a presentation to the board to share student activities and progress. They took time to answer questions from the Board members. The Board expressed gratitude and appreciation for the presentation.
11.2
Parent/Community Engagement
Minutes
Mr. Fauver provided an update to the Board on current data, actions, and planned activities to engage the students, staff, parents, and community. The Board had an opportunity to ask questions and share their thoughts and ideas before expressing their appreciation for the presentation.
12.
Board Discussion Items
Minutes
There were no Board discussion items.
13.
049-2022 Treasurer's Report and Recommendations
It is recommended that the Board of Education approve the following items:
Minutes
The vote on this item is inclusive of items 13.2 through 13.6.
Resolution: 049-2022
Motioned: Mr. Sam Bennett, Vice-President
Seconded: Mr. Phil Hunt, President
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. David Shutt, Board Member | X | ||
| Mr. Sam Bennett, Vice-President | X | ||
| Dr. Jere Butcher, Board Member | X | ||
| Mr. Phil Hunt, President | X | ||
| Mrs. Susan Mann, Board Member | X |
13.1
Updates
- District Substitutes Update
Minutes
Ms. Eyerman introduced Mrs. Lelonie Sanders to give a report on District Substitutes. Mrs. Sanders shared handouts on the Substitute Job Fair and Current Teacher and Classified Substitute lists. The results from the job fair were that there were thirteen applicants and nine of those qualified under the SB1 Temporary Substitute Licenses that will expire on June 30, 2022. The state may continue this program but we have not heard anything definitive about it yet. Of the thirteen who attended the job fair, 6 of them are now active substitutes and there are four more pending ODE Licensure. two Individuals did not respond to attending an orientation and they are waiting on numerous documents from one. There were twelve applicants for classified positions. Five of those are active or soon will be, one indicated they might be interested next year, one did not respond to attending an orientation, 4 were deactivated for various reasons, and one was rejected.
Mrs. Sanders shared that there are currently thirty-seven active Teacher substitutes on the list and that six more will be added shortly making the total forty-three. There are currently 14 classified substitutes with four more being added shortly. Of the current substitutes, two are educational assistants, three are custodians, four are administrative assistants, and five are food service.
Mrs. Sanders then proceeded to answer questions from those in attendance.
13.2
049.1-2022 Monthly Financial Report
Minutes
The vote for this item is recorded on item 13.0.
Ms. Eyerman provided the Board with the monthly financial report and reviewed the revenues and expenditures, explaining that the supply line reflected the E-Rate refund for the purchase of Chromebooks earlier in the year that was entered as a reduction of expenditure in the current month and explained that the district at this time is on track with the forecast. She shared a financial dashboard sheet that summarized the information for the Board members and asked for input or requested changes so it could evolve into a valuable tool for them.
Resolution: 049.1-2022
Result: Approved
13.3
049.2-2022 Five Year Forecast
It is recommended that the Board of Education approve the corrected Five Year Forecast as submitted by Ms. Terri Eyerman, Treasurer.
Minutes
The vote for this item is recorded on item 13.0.
Ms. Eyerman presented a corrected Five Year Forecast for approval. All revenues and expenditures remained the same, but corrections were made to the Cash Balance line - prior years had not been updated correctly.
Resolution: 049.2-2022
Result: Approved
13.4
049.3-2022 Donations
- Coshocton Presbyterian Church Board of Deacons - For CES Students (018-9001-288) - $200
Minutes
The vote for this item is recorded on item 13.0.
Resolution: 049.3-2022
Result: Approved
13.5
049.4-2022 Establish New Funds
It is recommended that the Board of Education approve the establishment of the following funds:
- Fund 019-922A effective February 10, 2022 for the Coshocton Foundation Grant for the Planetarium
- Fund 300-9128 effective March 16, 2022 for the Class of 2028
Minutes
The vote for this item is recorded on item 13.0.
Resolution: 049.4-2022
Result: Approved
13.6
049.5-2022 Funds Transfer
It is recommended that the Board of Education approve the transfer of funds ($1,000) from 008 9241 to 019 961C - Diane Olinger Swim Scholarship Fund
Minutes
The vote for this item is recorded on item 13.0.
Ms. Eyerman explained that the change in fund number was approved previously and was recommended by our GAAP accountant due to a recent GASB change. At that time, the transfer of the funds in the account were not approved to be transferred to the new fund.
Resolution: 049.5-2022
Result: Approved
14.
050-2022 Business Items
It is recommended that the Board of Education approve the following business items:
Minutes
The vote on this item is inclusive of items 14.1 through 14.8 including the approved change to item 14.2 Worksite Medtest rates and the approved Addendum of item 14.8. School Bus Purchase.
Resolution: 050-2022
Motioned: Dr. Jere Butcher, Board Member
Seconded: Mrs. Susan Mann, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. David Shutt, Board Member | X | ||
| Mr. Sam Bennett, Vice-President | X | ||
| Dr. Jere Butcher, Board Member | X | ||
| Mr. Phil Hunt, President | X | ||
| Mrs. Susan Mann, Board Member | X |
14.1
050.1-2022 Ohio High School Athletic Association
It is recommended that the Board of Education approve membership in the Ohio High School Athletic Association for the 2022-2023 school year with Membership Dues of $50 per High School sport.
Minutes
The vote for this item is recorded on item 14.0.
Resolution: 050.1-2022
Result: Approved
14.2
050.2-2022 Worksite Medtest
It is recommended that the Board of Education approve Worksite Medtest to perform drug screenings and/or physicals for bus drivers and other district personnel for the 2022-2023 school year at a cost of:
- Physical - $55 each
- Drug Test - $45 each
- Alcohol Test - $40 each
Minutes
The vote for this item is recorded on item 14.0.
Dr. Fusner from Worksite Medtest told Jennifer Andrews that the above pricing was going to be the same this year as last. However, Jennifer received correspondence from Dr. Fusner that the prices were going to increase as follows:
- Physicals - $60 each
- Drug Test - $48 each
- Alcohol Test - $42 each
Resolution: 050.2-2022
Result: Approved
14.3
050.3-2022 Commonwealth Consulting Agency
It is recommended that the Board of Education approve the agreement with Commonwealth Consulting Agency, LLC for additional consulting services from March 18, 202 through September 30, 2022 in the amount of $75,000 to be paid from the School Quality Improvement Grant using carry-over funds that have to be expended by September 30, 2022.
Minutes
The vote for this item is recorded on item 14.0.
Resolution: 050.3-2022
Result: Approved
14.4
050.4-2022 School Resource Officer Agreement
It is recommended that the Board of Education approve an increase, not to exceed $3,000, to the contract with the Coshocton County Sheriff's Department for School Resource Officer services to be added to the original contract of $30,000 for the 2021-2022 school year previously approved July 29, 2029 - Resolution # 074.3-2021.
Minutes
The vote for this item is recorded on item 14.0.
Resolution: 050.4-2022
Result: Approved
14.5
050.5-2022 Kent State University MOU
It is recommended that the Board of Education approve the College Credit Plus Memorandum of Understanding with Kent State University for the 2022-2023 school year.
Minutes
The vote for this item is recorded on item 14.0.
Resolution: 050.5-2022
Result: Approved
14.6
050.6-2022 Stark State College MOU
It is recommended that the Board of Education approve the College Credit Plus Memorandum of Understanding with Stark State College for the 2022-2023 school year.
Minutes
The vote for this item is recorded on item 14.0.
Resolution: 050.6-2022
Result: Approved
14.7
050.7-2022 Zane State College Agreements
It is recommended that the Board of Education approve the College Credit Plus Memorandum of Understanding and Data Sharing Agreement with Zane State College for the 2022-2023 school year.
Minutes
The vote for this item is recorded on item 14.0.
Resolution: 050.7-2022
Result: Approved
14.8
050.8-2022 **ADDENDUM - School Bus Purchase
It is recommended that the Board of Education approve the purchase of a new 72 passenger school bus from Cardinal Bus Sales & Service, Inc. in the amount of $98,025 to be paid from ESSER II Funds 507-9222.
Minutes
The vote for this item is recorded on item 14.0.
Resolution: 050.8-2022
Result: Approved
15.
051.2022 Superintendent Report and Recommendations
It is recommended that the Board of Education approve the following items:
Minutes
The vote on this item is inclusive of items 15.2 through 15.5 including the approved change to item 14.2 Personnel.
Resolution: 051.2022
Motioned: Mr. David Shutt, Board Member
Seconded: Mr. Phil Hunt, President
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. David Shutt, Board Member | X | ||
| Mr. Sam Bennett, Vice-President | X | ||
| Dr. Jere Butcher, Board Member | X | ||
| Mr. Phil Hunt, President | X | ||
| Mrs. Susan Mann, Board Member | X |
15.1
Updates
- COVID-19 Reporting
- Community Advisory Team Update
- CORAS Legislative Update
15.2
051.1-2022 Personnel
It is recommended that the Board of Education approve the following personnel items pending required paperwork, licensure, and BCI/FBI Background checks. Salary placement is per the negotiated agreement subject to verification of degree and experience:
- New Employees
- Staci Berry - Parent Mentor - Effective 3/21/22 to 8/31/23 - 5 hours per day - 5 days per week - 182.5 days per year at an hourly rate of $22 for a total of $20,075. To be paid from the Parent Mentor Grant (Excess Costs for the Parent Mentor Program will be split with Ridgewood Local Schools and River View Local Schools).
- Unpaid Leave Request(s)
- It is recommended that the Board of Education approve an unpaid leave request for Crystal Dixon, Educational Assistant Preschool, for a total of 2 days - March 10-11, 2022
- It is recommended that the Board of Education approve an unpaid leave request for Megan Crook, CES Literacy Coach, for a total of 2 days - March 9 and 13, 2022.
- Supplemental Contracts (Certified)
- Laura Skjold - CES After School Intervention Study Tables
- Amy Unkefer - CES After School Intervention Study Tables
- Joe Pachuta - CES After School Intervention Study Tables
- Jody Johnson - CES After School Intervention Study Tables
- Angela Paugh - CES After School Intervention Study Tables
- Mallory Palmer - CHS After School Intervention Study Tables
- James Helter - Volunteer Varsity Softball Coach
- Kim Underwood - JV Assistant Softball Coach - Level 3
- Pupil Activity Contracts - Non-Staff
- Matt Hartley - Volunteer Tennis Coach
- Nathan Fauver - Volunteer Assistant Baseball
- Nathan Gibson - 7th/8th Grade Boys Track - Level 1
- Athletic Service Contracts
- Lifeguard (Minimum Wage)
- Correct the name Aliya Williams (previously approved Feb. 17, 2022) to Aliah Williamson
- Lifeguard (Minimum Wage)
Minutes
The vote for this item is recorded on item 15.0.
Please note that the unpaid leave request for Megan Crook is for May and not March.
Resolution: 051.1-2022
Result: Approved
15.3
051.2-2022 NEOLA Policies - Second Reading
It is recommended that the Board of Education approve the second reading and adoption of the following NEOLA policies: (N) New, (R) Revised, (D) Delete
- (R) 2271 College Credit Plus Program
- (R) 2370.01 Blended Learning
Minutes
The vote for this item is recorded on item 15.0.
Resolution: 051.2-2022
Result: Approved
15.4
051.3-2022 Summer School Programs for 2022
CES
It is recommended that the Board of Education approve the Summer School Programs for CES to run in two sessions, First Session; June 13-17 and 20-24, 2022 and Second Session: August 1-5 and 8-12, 2022, as submitted by Kaitlyn Ashbrook, Director of Curriculum and Federal Programs.
CHS
It is recommended that the Board of Education approve the Summer School Programs at CHS to run from June 6, 2022 through July 1, 2022, as submitted by Kaitlyn Ashbrook, Director of Curriculum and Federal Programs.
Minutes
The vote for this item is recorded on item 15.0.
Resolution: 051.3-2022
Result: Approved
15.5
051.4-2022 Camp Invention
It is recommended that the Board of Education approve "Camp Invention" to be held at the elementary school June 6-10, 2022 and supervised by Barbara Snyder, as submitted by Kaitlyn Ashbrook, Director of Curriculum & Federal Programs.
Minutes
The vote for this item is recorded on item 15.0.
Resolution: 051.4-2022
Result: Approved
16.
"Great Things"
Minutes
Dr. Hire presented the "Great Things" for the month of March.
17.
Announcements
18.
Next Meeting(s)
- Regular Meeting - Thursday, April 21, 2022 at 6:30 p.m. in the Coshocton Elementary School Library
19.
052.2022 Enter Executive Session
It is recommended that the Board of Education enter into Executive Session to prepare for negotiations or bargaining sessions with public employees concerning their compensation or other terms and conditions of their employment.
Minutes
The Board entered into Executive Session at 8:53 p.m.
Resolution: 052.2022
Motioned: Dr. Jere Butcher, Board Member
Seconded: Mr. Sam Bennett, Vice-President
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. David Shutt, Board Member | X | ||
| Mr. Sam Bennett, Vice-President | X | ||
| Dr. Jere Butcher, Board Member | X | ||
| Mr. Phil Hunt, President | X | ||
| Mrs. Susan Mann, Board Member | X |
20.
054.2022 Adjournment
It is recommended that the Board of Education adjourn the meeting.
Minutes
The Board exited the executive session and motioned to adjourn the meeting at 9:54 p.m.
Resolution: 054.2022
Motioned: Mr. Phil Hunt, President
Seconded: Mr. Sam Bennett, Vice-President
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. David Shutt, Board Member | X | ||
| Mr. Sam Bennett, Vice-President | X | ||
| Dr. Jere Butcher, Board Member | X | ||
| Mr. Phil Hunt, President | X | ||
| Mrs. Susan Mann, Board Member | X |
