Meeting Details
October 15, 2020
6:30pm
Coshocton Elementary School, 1203 Cambridge Rd., Coshocton OH
Purpose
N/A
1.
119-2020 Call to Order
Minutes
The meeting was called to order at 6:31 p.m.
Resolution: 119-2020
2.
Pledge of Allegiance
3.
Mission Statement
Coshocton City Schools, in partnership with families and community, will empower individuals to become literate, respectful, responsible, and independent lifelong learners in an ever-changing global society.
Minutes
The Mission Statement was read by Mr. Phil Hunt
4.
Roll Call
Minutes
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Dr. Jere Butcher, President, Board of Education | X | ||
| Mr. Steve Clark, Vice-President, Board of Education | X | ||
| Mr. Tad Johnson, Member, Board of Education | X | ||
| Mr. Sam Bennett, Member, Board of Education | X | ||
| Mr. Phil Hunt, Member, Board of Education | X |
5.
120-2020 Adoption of the Agenda
It is recommended that the Board of Education adopt the agenda.
Minutes
Resolution: 120-2020
Result: Approved
Motioned: Mr. Sam Bennett, Member, Board of Education
Seconded: Mr. Tad Johnson, Member, Board of Education
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Dr. Jere Butcher, President, Board of Education | X | ||
| Mr. Steve Clark, Vice-President, Board of Education | |||
| Mr. Tad Johnson, Member, Board of Education | X | ||
| Mr. Sam Bennett, Member, Board of Education | X | ||
| Mr. Phil Hunt, Member, Board of Education | X |
6.
121-2020 Approval of Meeting Minutes
It is recommended that the Board of Education approve the following meeting minutes:
- Regular Meeting - Thursday, September 17, 2020
Minutes
Resolution: 121-2020
Result: Approved
Motioned: Mr. Phil Hunt, Member, Board of Education
Seconded: Dr. Jere Butcher, President, Board of Education
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Dr. Jere Butcher, President, Board of Education | X | ||
| Mr. Steve Clark, Vice-President, Board of Education | |||
| Mr. Tad Johnson, Member, Board of Education | X | ||
| Mr. Sam Bennett, Member, Board of Education | X | ||
| Mr. Phil Hunt, Member, Board of Education | X |
7.
Hearing of the Public
This meeting is a meeting of the Board of Education in public for the purpose of conducting the School District’s business and is not to be considered a public community meeting. There is a time for public participation during the meeting as indicated in agenda item VII.
Minutes
None.
8.
Board and Staff Reports
8.1
Federal Programs Update
Minutes
The board members discussed the opportunities the grants provided for our district. There was a discussion about the Bus Purchase grant and ESSER providing support for 2 new buses this year for the District. The process has begun, Jake has provided the quote that included a stock bus plus all of the additional items CCS has on their buses. Terri explained that we will be purchasing through a purchasing coop program through an ESC and that process will begin in the very near future.
Dr. Hire explained that the Federal Grants are split, Mrs. Ashbrook oversees those presented tonight and Todd Johnson oversees the Early Childhood, Special Educations and IDEA grants. He stated that both do a great job administering the grants.
9.
Board Discussion Items
9.1
OSBA Capital Conference (Virtual)
Minutes
Dr. Butcher expresses dismay over the fact that this will be virtual instead of a live event. The board has enjoyed the learning opportunities by attending in the past. Some may, however, still participate in the virtual learning opportunities.
10.
122-2020 Treasurer's Report and Recommendations
It is recommended that the Board of Education approve the following items:
Minutes
Resolution: 122-2020
Motioned: Mr. Tad Johnson, Member, Board of Education
Seconded: Mr. Sam Bennett, Member, Board of Education
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Dr. Jere Butcher, President, Board of Education | X | ||
| Mr. Steve Clark, Vice-President, Board of Education | |||
| Mr. Tad Johnson, Member, Board of Education | X | ||
| Mr. Sam Bennett, Member, Board of Education | X | ||
| Mr. Phil Hunt, Member, Board of Education | X |
10.1
122.1-2020 Monthly Financial Report
Minutes
Resolution: 122.1-2020
Result: Approved
10.2
122.2-2020 Donations
Monetary
- Douglas Scott Kempf Memorial Fund Contributions - Fund 008-9206
- Paul & Andrea Yaw - $100
- Duane & Maureen Byrne - $40
Non-Monetary
- Tim & Kelly Fortney - Internet Cable for Stewart Field House Project - Monetary Value $380.76
- Walmart - 4 boxes of school supplies (folders, binders, composition books, etc.)
Minutes
The Board members agreed that they are grateful for the generosity of our community for the donations that benefit our students and District.
Resolution: 122.2-2020
Result: Approved
10.3
122.3-2020 Permanent Appropriations effective September 30, 2020
It is recommended that the Board authorize the treasurer to complete and submit the Permanent Appropriations to the County Auditor and present it to the Board for ratification at the following business meeting.
Minutes
Resolution: 122.3-2020
Result: Approved
10.4
122.4-2020 First Amended Report of Estimated Resources effective September 30, 2020
It is recommended that the Board authorize the Treasurer to complete and submit the Amended Report of Estimated Resources to the County Auditor and present to the Board for ratification at the following business meeting.
Minutes
Resolution: 122.4-2020
Result: Approved
11.
123-2020 Business Items
It is recommended that the Board of Education approve the following business items:
Minutes
Resolution: 123-2020
Motioned: Mr. Sam Bennett, Member, Board of Education
Seconded: Mr. Phil Hunt, Member, Board of Education
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Dr. Jere Butcher, President, Board of Education | X | ||
| Mr. Steve Clark, Vice-President, Board of Education | |||
| Mr. Tad Johnson, Member, Board of Education | X | ||
| Mr. Sam Bennett, Member, Board of Education | X | ||
| Mr. Phil Hunt, Member, Board of Education | X |
11.1
123.1-2020 MOUs with C.C.E.A.
It is recommended that the Board approve the following Memorandums of Understanding between the Coshocton City Schools and the Coshocton City Education Association/OEA/NEA (CCEA):
- Extended Service Days
- Year Long Building Supplemental Contracts
- Athletic Supplemental Contracts
- Leave Provisions
Minutes
The board expressed interest in the agreement process and how it went. Dr. Hire explained that this was a very collaborative effort between the Union leadership and the District leadership. Both parties were intentional and understanding of each other's concerns throughout the process.
Resolution: 123.1-2020
Result: Approved
11.2
123.2-2020 Alternative School Service Agreement
Approve the 2-Year Alternative School Agreement with Jefferson County Educational Service Center, July 1, 2020 through June 30, 2022 school years.
Minutes
Resolution: 123.2-2020
Result: Approved
11.3
123.3-2020 CRMC Additional Nursing Services Agreement
It is recommended that the Board of Education approve a Consultant Agreement between Coshocton City Schools and Prime Healthcare Foundation-Coshocton, LLC doing business as Coshocton Regional Medical Center for Nursing Services to bein on September 8, 2020 and end 2 days after the academic school year of 2021 at a rate of $20 per hour.
Minutes
Authority to move forward with the contract was granted previously by the Board. The contract is now on the agenda to be ratified by the Board.
Resolution: 123.3-2020
Result: Approved
11.4
123.4-2020 Pitney Bowes Lease Agreement
It is recommended that the Board of Education approve a 5-year lease agreement between Coshocton City Schools and Pitney Bowes for a new postage meter, beginning October 15, 2020 through October 14, 2025 at the rate of $3,012.24 annually and a total cost of $15,061.20.
Minutes
Resolution: 123.4-2020
Result: Approved
12.
124-2020 Superintendent Report and Recommendations
It is recommended that the Board of Education approve the following items:
Minutes
Resolution: 124-2020
Motioned: Mr. Tad Johnson, Member, Board of Education
Seconded: Mr. Phil Hunt, Member, Board of Education
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Dr. Jere Butcher, President, Board of Education | X | ||
| Mr. Steve Clark, Vice-President, Board of Education | |||
| Mr. Tad Johnson, Member, Board of Education | X | ||
| Mr. Sam Bennett, Member, Board of Education | X | ||
| Mr. Phil Hunt, Member, Board of Education | X |
12.1
124.1-2020 NEOLA Policies - Second Reading
It is recommended that the Board of Education approve the second reading and adoption of the following NEOLA policies: (N)=New, (R)=Revised, (D)=Delete:
- 6152 (R) Student Fees, Fines, and Charges
Minutes
Resolution: 124.1-2020
Result: Approved
12.2
124.2-2020 Personnel
- Athletic Supplemental Contracts (Classified Non-Staff) - All Athletic contracts are contingent upon approved MOU between Coshocton City Schools Board of Education and the Coshocton City Education Association/OEA/NEA (CCEA)
- Dale Jennings - Freshman Boys Basketball - Level 1
- Jason Bradford - 7th Grade Boys Basketball - Level 1
- Dave Shutt - Boys Basketball - Volunteer
- Certified Athletic Supplemental Contracts - All Athletic contracts are contingent upon approved MOU between Coshocton City Schools Board of Education and the Coshocton City Education Association/OEA/NEA (CCEA)
- Kim Underwood - 7th Grade Girls Basketball - Level 1
- Certified Supplemental Contracts
- Jody Johnson - Thursday/Friday School Supervisor - $25 per hour
- Kay Olinger - Thursday/Friday School Supervisor - $25 per hour
- Transfers and/or Reassignments
- Jon Snider from Jr. High English to High School English
- Thomas Hilgenberg from High School OWA to High School Social Studies
Minutes
The board noted that they approve the contracts but were concerned that Kim Underwood may be higher than a Level 1. They are approving the contracts with hers being at the current or corrected Level, whichever is accurate. (It was determined after the meeting that K. Underwood is at Level 3)
Resolution: 124.2-2020
Result: Approved
12.3
124.3-2020 Edgenuity Training
It is recommended that the Board of Education approve the following staff members to receive $25 per hour for 2 hours of Edgenuity Training to be paid from ESSER Funds:
- Stacey Jackson
- Lynn Garber
- Caley Song
- Kayla Wise
- Matt Downing
- Barbara Breen
- Ritchie Ann Hall
- Travis Tristano
Minutes
This training was for our current remote teachers that are using Edgenuity.
Resolution: 124.3-2020
Result: Approved
13.
"Great Things"
14.
Announcements
- 17th Annual Community Thanksgiving Dinner - Wednesday, November 18, 2020 (curbside pick-up only)
Minutes
It was noted that this is a great opportunity for our community and many hands and donations go into it. The Board members acknowledged those donations of time and funds and expressed gratitude for them.
15.
Next Meeting(s)
15.1
Regular Meeting
Regular Meeting - Thursday November 19, 2020 at 6:30 p.m. at Coshocton Elementary School
15.2
Special Meeting
16.
125-2020 . Adjournment
It is recommended that the Board of Education adjourn the meeting.
Minutes
The meeting adjourned at 7:41.p.m.
Resolution: 125-2020
Motioned: Mr. Sam Bennett, Member, Board of Education
Seconded: Mr. Tad Johnson, Member, Board of Education
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Dr. Jere Butcher, President, Board of Education | X | ||
| Mr. Steve Clark, Vice-President, Board of Education | |||
| Mr. Tad Johnson, Member, Board of Education | X | ||
| Mr. Sam Bennett, Member, Board of Education | X | ||
| Mr. Phil Hunt, Member, Board of Education | X |
