Meeting Details
June 4, 2020
5:00pm
Coshocton City Schools, 1207 Cambridge Rd.
Purpose
N/A
1.
077-2020 Call to Order
Minutes
Meeting called to order at 5:00 p.m.
Mr. Bennett not present
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Dr. Jere Butcher, President, Board of Education | X | ||
| Mr. Steve Clark, Vice-President, Board of Education | X | ||
| Mr. Tad Johnson, Member, Board of Education | X | ||
| Mr. Sam Bennett, Member, Board of Education | |||
| Mr. Phil Hunt, Member, Board of Education | X |
2.
Pledge of Allegiance
Minutes
Dr. Butcher dispensed with the pledge during the Zoom meeting.
3.
Blue Sky Introduction
- Log into Blue Sky as a group and bring up the agenda to follow during the meeting
- Teach the Board Members how to use Blue Sky during the meeting
- Answer questions and set up meetings for further instructions if needed.
Minutes
Terri assured that each Board member was able to access the meeting through Blue Sky. Each member followed along on the provided Chromebook. Each member was also asked to reach out to Terri if they would like one-on-one training.
4.
078-2020 Adoption of Agenda
Minutes
Motioned: Mr. Tad Johnson, Member, Board of Education
Seconded: Mr. Phil Hunt, Member, Board of Education
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Dr. Jere Butcher, President, Board of Education | X | ||
| Mr. Steve Clark, Vice-President, Board of Education | X | ||
| Mr. Tad Johnson, Member, Board of Education | X | ||
| Mr. Sam Bennett, Member, Board of Education | |||
| Mr. Phil Hunt, Member, Board of Education | X |
5.
Future Facilities Update
SHP will discuss current state of the project.
Minutes
SHP and Summit CBus provided an update to the Board on the High School project. OFCC has pushed prospective dates back up to 2 additional years. For Coshocton that could mean up to 9 years before students could be in a new facility. Also, the economic climate of the community could allow for an 87-13 funding ratio, but Coshocton has already locked into a 67-33 ratio. At this time SHP has not seen any instance where the state has permitted re-evaluation for this. District enrollment has slowly declined. This could cause another change in state allowances. Enrollment below 1500 could mean that the state would base their participation allowances on adding onto the existing facility, not building a separate new building - the total cost of an add-on would cost less than building a new separate building.
6.
Fall Renewal Levy
- Discuss levies, millage, expiration dates, and ballot dates.
- Discuss filing requirements and deadlines
- Look at the strategy and discuss timeline to look at options and determine a path if any
Minutes
Terri reviewed the list of levies and ballot dates available for each. There was discussion among the group about whether the current expense levy should be on the November ballot or not. It was determined that the resolution of necessity will be brought forward at the June regular meeting as planned. If the Board finds the need for more discussion before putting forth a July resolution to go on the ballot in November, steps will be taken to allow for that.
7.
2020-2021 Budget
7.1
ESSER Funds
Update the Board on the status of federal relief funding and guidelines.
Minutes
Kaitlyn Ashbrook reviewed the attached Powerpoint presentation with the Board to inform them of the extent of the funding as well as a high-level view of some of the requirements and guidelines. There was discussion, questions, and clarification. Dr. Hire and Terri joined in with Kaitlyn to share what we know at this time, and what some of our options are.
7.2
2020-2021 Budget options
Discuss the 2020-2021 Budget - provide an overview of options to reduce expenditures.
Minutes
Terri presented the attached document to the Board and explained at a high level what some of the variances are between the current forecast view compared to the forecast just approved and filed with the state in May. The presentation consisted of an overview of options the District has available in order to begin rectifying the negative balances on line 6.01 of the forecast and the negative balance on line 7.01 of the forecast in 2023. The option with the largest impact and possibly a necessary option will be related to staffing. The district is already taking action in this area by not replacing staff members that leave. There are still many "unknowns" that hinder decision-making. Once we have more information about what the next school year will look like for educating students and we know more about how our revenue will be impacted by possible state cuts, more decisions can be made. The ESSER funds can possibly help support in the interim.
Dr. Butcher had asked how much we saved this year by not paying for substitutes. MaryBeth provided this information - April, May, and June substitute invoices last year totaled over $45.5K. This year during these months the district paid $0 due to school closure.
8.
079-2020 Adjournment
Minutes
The meeting was adjourned at 7:17 p.m.
Motioned: Mr. Phil Hunt, Member, Board of Education
Seconded: Dr. Jere Butcher, President, Board of Education
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Dr. Jere Butcher, President, Board of Education | X | ||
| Mr. Steve Clark, Vice-President, Board of Education | X | ||
| Mr. Tad Johnson, Member, Board of Education | X | ||
| Mr. Sam Bennett, Member, Board of Education | |||
| Mr. Phil Hunt, Member, Board of Education | X |
