Meeting Details
June 26, 2025
6:30pm
Coshocton Elementary School, 1203 Cambridge Rd., Coshocton, Ohio, 43812
Purpose
N/A
1.
Public Hearing (6:00 pm)
Public Hearing to Address the Proposal of the Board to change its levy within the ten mill limitation to not to exceed four and six-tenths (4.6) mills for permanent improvements of the School District.
Minutes
Mr. Kowalski provided an update on the status of the state budget as far as we know at this time. He stated that the limit on the amount of carryover the districts are allowed to have from one fiscal year to the next began at 30% of prior year expenditures in the House, then it went to 50% in the Senate, and it has now settled at 40% from the committee. He also explained that there are parts of the budget that will impact our employees/administrators in terms of the retirement system and retirement pickup, and stated that the State legislature is making a point to take over the STRS board.
Ms. Eyerman added that there may be a requirement for board of education candidates to appear on the ballot with their political party designation. The changes with the 20 mill floor mean that districts may not have the means to deal with inflation. Ms. Eyerman provided the board with copies of the items that OSBA, OASBO, and BASA are asking the governor to veto. Mr. Kowalski shared an email with the Board with instructions and links to write and submit their own letters to the governor if they wished to.
One person, Mr. Larry Corder, attended the public hearing. He stated that he came to learn more about the inside millage move and how that would impact him and others in the community. He also told the board that he was disappointed that he was the only person who came to participate and learn. He asked to be educated on what it was we were proposing and what the reason was -
Mr. Kowalski shared the state of the existing high school, he shared information about the proposed new Jr High/High school, and that the district intends to be back on the ballot in November again to try to pass the Bond issue.
Ms Eyerman spoke about the financial burden of the existing school and the fact that when the representative toured the facility to gather data so that they could decide on what they could and could not fund, the State would not help fund renovations, only a new build, due to the condition and cost to update the old. She discussed the option to move inside millage to PI funds to help with the financing of the new build if the bond issue did not pass the next time. She stated that in the new state budget, the legislators are working to take the ability to use these funds, if necessary, away from school districts and other county agencies. Because of this, the board decided to act on the opportunity before it was lost. This way, there would be funding available IF it was needed. Mr. Corder stated that the information we provided needed to be shared to the community. Ms. Eyerman asked how he thought we could best get that information to the community.
2.
54.0-2025 Call to Order
Minutes
The regular meeting was called to order at 6:33 p.m.
3.
Pledge of Allegiance
4.
Mission Statement
Coshocton City Schools, in partnership with families and community, will empower individuals to become literate, respectful, responsible, and independent lifelong learners in an ever-changing global society.
Minutes
Matt Nicholas read the mission statement.
5.
Roll Call
Minutes
Ms. Eyerman called the roll. All members of the board were in attendance.
6.
55.0-2025 Adoption of the Agenda
It is recommended that the Board of Education adopt the agenda.
Addendum:
Superintendent Recommendations - Item 12.2
Remove: Retirement/Resignations -
Rebecca Fletcher - Retirement effective June 30, 2025
New Employees for the 25/26 School Year
Rebecca Fletcher - EMIS Coordinator
Classified Contract Change
Molly Thomas, HS Admin Assistant from 11-month to 10-month position effective 2025-26 SY
Add: Dorenda Demyan resignation effective 7/10/2025
Reduction in Force - Molly Thomas due to position change from 11 mos. to 10 mos.
Minutes
The board approved the agenda with the listed addendum items.
Motioned: Dr. Jere Butcher, Board Member
Seconded: Mrs. Stacey Ganz, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. David Shutt, Vice-President | X | ||
| Mrs. Stacey Ganz, Board Member | X | ||
| Mr. Sam Bennett, Board Member | X | ||
| Dr. Jere Butcher, Board Member | X | ||
| Mrs. Susan Mann, President | X |
7.
56.0-2025 Approval of Meeting Minutes
It is recommended that the Board of Education approve the following meeting minutes:
Minutes
The minutes were approved as presented.
Motioned: Mr. Sam Bennett, Board Member
Seconded: Dr. Jere Butcher, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. David Shutt, Vice-President | X | ||
| Mrs. Stacey Ganz, Board Member | X | ||
| Mr. Sam Bennett, Board Member | X | ||
| Dr. Jere Butcher, Board Member | X | ||
| Mrs. Susan Mann, President | X |
8.
Hearing of the Public
This meeting is a meeting of the Board of Education for the purpose of conducting the School Districts business and is not to be considered a public community meeting. There is a time for public participation during the meeting as indicated. Those addressing the Board will be allotted three (3) minutes.
Minutes
None.
9.
Board and Staff Reports
Minutes
There were no reports.
10.
57.0-2025 Treasurer's Report and Recommendations
It is recommended that the Board of Education approve the following items:
Minutes
The vote recorded on this item is inclusive of items 10.2 through 10.5.
Motioned: Mrs. Stacey Ganz, Board Member
Seconded: Mr. Sam Bennett, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. David Shutt, Vice-President | X | ||
| Mrs. Stacey Ganz, Board Member | X | ||
| Mr. Sam Bennett, Board Member | X | ||
| Dr. Jere Butcher, Board Member | X | ||
| Mrs. Susan Mann, President | X |
10.1
Updates
10.2
57.1-2025 Monthly Financial Report
It is recommended that the Board of Education approve the monthly financial report as presented.
Minutes
The vote for this item is recorded on item 10.0.
Ms. Eyerman reviewed the May financial report with the Board. She pointed out the current year's FYTD revenues and increased expenditures in comparison to the previous year and the comparison to the forecast.
Result: Approved
10.3
57.2-2025 Donations
Coshocton Foundation - $3000 - Outdoor Classroom - 019-961J
Susan Mann - $200 - Kindergarten T-shirts - 018-2429-890-9001-140000-288-00-288
Minutes
The vote for this item is recorded on item 10.0.
Result: Approved
10.4
57.3-2025 Capital Expenditure Adjustments
It is recommended that the Board of Education authorize the following Stewart Field Complex expenditure adjustments and future spending plan for remaining funds:
- Transfer Expenditure From Fund 019-941L Athletic Grants to 070-0000 Capital Projects Fund: Field House for $28,561.25
- Transfer Expenditure From Fund 019-941L Athletic Grants to 070-0000 Capital Projects Fund: Field House for $ 4,265.95
- Apply remaining funds toward the cost of summer projects (paving and press box repairs) at the Stewart Field Complex.
Minutes
The vote for this item is recorded on item 10.0.
Result: Approved
10.5
57.4-2025 Transfers, Advances and Account Modifications
It is recommended that the Board of Education approve the following annual end-of-year Transfer(s) and Advance(s) to be made on or before June 30, 2025,
Transfers:
- The 8th of 10 annual transfers of $26,158 from General Fund (001) to the Artificial Turf Replenishment Fund (070-941L) established in 2018. These funds represent the savings resulting from the expense reductions upon installing the artificial turf.
- The annual transfer from the General Fund (001) to the Athletic Fund (018-941L) This transfer of $25,760 is payment to the Athletic fund for Golden Redskins & Staff Pass Admissions to events in the 2024-25 school year.
Advances:
- $20,000.00 From General Fund to Fund 019 SCC 941L to cover the receivable balance of donations from local businesses to cover the cost of the new Stewart Field Scoreboard that is scheduled to be collected - $5,000 each year for the next 4 years.
-and authorize the Treasurer to make additional necessary transfers, advances, and account modifications as required to close the fiscal year ending June 30, 2025; any transactions are to be reported at the next regular Board of Education meeting for ratification.
Minutes
The vote for this item is recorded on item 10.0.
Ms. Eyerman reviewed each of these items with the Board members.The transfers are annual transfers that the board sees each year. The advance will be repaid to the board in July, the first month of the new year. This request will happen annually to cover a negative fund balance, untilt he receivables are paid in full.
Result: Approved
11.
58.0-2025 Business Items
It is recommended that the Board of Education approve the following business items:
Minutes
The vote recorded on this item is inclusive of items 11.1 through 11.4.
Result: Approved
Motioned: Mr. David Shutt, Vice-President
Seconded: Mrs. Stacey Ganz, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. David Shutt, Vice-President | X | ||
| Mrs. Stacey Ganz, Board Member | X | ||
| Mr. Sam Bennett, Board Member | X | ||
| Dr. Jere Butcher, Board Member | X | ||
| Mrs. Susan Mann, President | X |
11.1
58.1-2025 Resolution Approval
It is recommended that the board approve the following resolution:
BOARD OF EDUCATION
COSHOCTON CITY SCHOOL DISTRICT
COSHOCTON COUNTY, OHIO
RESOLUTION AUTHORIZING AN UNVOTED
PERMANENT IMPROVEMENT LEVY
(Ohio Revised Code Sections 5705.314, 5705.06 and 5705.09)
WHEREAS, a permanent improvement is defined under R.C. 5705.01(E) as any property, asset or improvement with an estimated life or usefulness of five years or more;
WHEREAS, the School District is authorized by law to acquire, construct or improve a specific permanent improvement or any class of permanent improvements which could be included in a single bond issue;
WHEREAS, in its budget for Fiscal Year 2026 (2025-2026) and thereafter the Board will have identified the need for certain permanent improvements (the "Permanent Improvements") for the School District;
NOW, THEREFORE, BE IT RESOLVED by the Board of Education of the Coshocton City School District, Coshocton County, Ohio, that:
1. The Board levy a four and six tenths (4.6) mill unvoted permanent improvement levy for Tax Collection Year 2026 to fund the Permanent Improvements. Such levy shall be included in the Tax Budgets for Fiscal Years 2026, 2027 and thereafter.
Section 2. It is hereby found and determined that all formal actions of this Board concerning and relating to the passage of this Resolution were taken in an open meeting of this Board, and that all deliberations of this Board and of any of its committees that resulted in such formal action were in meetings open to the public, in compliance with all legal requirements, including Section 121.22 of the Ohio Revised Code.
Minutes
The vote for this item is recorded on item 11.0.
Result: Approved
11.2
58.2-2025 Resolution Approval
RESOLUTION DECLARING NECESSITY OF BOND ISSUE
IN THE AMOUNT OF $22,300,000 AND TO SUBMIT THE
QUESTION OF SUCH BOND ISSUE TO THE ELECTORS
(Ohio Revised Code Section 133.18)
WHEREAS, the Board has determined that it is necessary to finance the construction and
acquisition of certain permanent improvements to the School District’s facilities through the issuance of
general obligation bonds (the “Bonds,” as further defined herein) for “one purpose” (as defined in Ohio
Revised Code Section 133.01(Z)(4)) as described hereinbelow, which Bonds the School District has the
power and authority to issue; and
WHEREAS, a resolution declaring the necessity of levying a tax outside the ten-mill limitation to
pay the debt charges on the Bonds (and any securities issued in anticipation thereof) must be passed and
certified to the County Auditor of Coshocton County, Ohio (the “County Auditor”) in order to permit the
Board to consider the levy of such a tax, and must request that the County Auditor certify to the Board the
current total taxable value of the School District and the estimated average annual property tax levy,
expressed in mills for each $1 of taxable value as well as in dollars for each $100,000 of the “county
auditor’s appraised value” (as defined in Ohio Revised Code Section 5705.01(P)), that the County Auditor
estimates will be required to pay the debt charges on the Bonds (and any securities issued in anticipation
thereof) over the stated maximum maturity of the Bonds;
NOW, THEREFORE, BE IT RESOLVED by the Board of Education of the Coshocton City
School District, Coshocton County, Ohio, a majority of all of the members thereof concurring, that:
Section 1. It is necessary for the purpose of constructing, renovating, repairing and improving
school facilities, including constructing a new middle/high school and including under a program of the Ohio
Facilities Construction Commission; furnishing and equipping the same; improving the sites thereof; and
acquiring real estate and interests therein, to issue and sell bonds of the School District in the amount of
$22,300,000 (the “Bonds”). It is further necessary that there shall be annually levied on all the taxable
property in the entire territory of the School District a tax outside of the ten-mill limitation (the “Bond
Levy”) to pay the debt charges on the Bonds and any securities that the Board may determine to issue in
anticipation thereof. The Bonds shall be dated approximately December 1, 2025; shall have an estimated
net average rate of interest of 4.86% per annum; and shall have the principal be paid over a maximum
period not to exceed 37 years, as calculated under Ohio Revised Code Chapter 133. The Bond Levy shall
be an additional levy in effect upon the entire territory of the School District and will include a levy on
the tax list and duplicate for the 2025 tax year (commencing in 2025, first due in calendar year 2026), if
approved by a majority of the electors voting thereon.
Section 2. As authorized by Ohio Revised Code Section 133.18, the question of issuing the
Bonds shall be submitted to all of the electors in the entire territory of the School District at the election to
be held on November 4, 2025. All of the territory of the School District is located in Coshocton County,
Ohio.
Section 3. Pursuant to Ohio Revised Code Section 133.18(C), the Treasurer of this Board is
directed to immediately certify a copy of this Resolution to the County Auditor so that the County
Auditor may promptly certify to the Board the current total taxable value of the School District and the
estimated average annual property tax levy, expressed in mills for each $1 of taxable value as well as in
dollars for each $100,000 of the county auditor’s appraised value, that the County Auditor estimates will be
required to pay the debt charges on the Bonds (and any securities issued in anticipation thereof) over the
stated maximum maturity of the Bonds.
Section 4. It is hereby found and determined that all formal actions of this Board concerning
and relating to the passage of this Resolution were taken in an open meeting of this Board, and that all
deliberations of this Board and of any of its committees that resulted in such formal action were in
meetings open to the public in compliance with all legal requirements, including Ohio Revised Code
Section 121.22.
Minutes
The vote for this item is recorded on 11.0.
Ms. Eyerman referenced the attachment that she signed/certified the Certificate of Estimated Life and Maximum Maturity.
Mr. Kowalski reviewed the contents of the resolution and the required steps to continue placing the bond issue on the November 4th ballot, as well as the due dates for Board approval and filing for each step.
Result: Approved
11.3
58.3-2025 Vendor Agreements/Contracts/Annual Commitments
It is recommended that the board of education approve the following vendor contracts-
- 58.3.1-2025 NWEA Map Contracts - replaces Renaissance Contract - FY26-$22,766.50, FY27-$22,366.
- 58.3.2-2025 OMERESA Final Forms contract - FY26 $8,187.50
- 58.3.3-2025 HMH Science Fusion (6-8 Science) - $30,265.14
- 58.3.4-2025 HMH IntoReading (K-5 Reading) - $68,095.35
- 58.3.5-2025 SchoolsPLP (PK-12 Personalized Virtual Learning) - $22,600
- 58.3.6-2025 Riverside Insights (Gifted Screening) - $10,066.20
- 58.3.7-2025 FY26 Incident IQ Contract $7,387.50
- 58.3.8-2025 Ohio Schools Council-Fy26 Bonefish AP Monitoring Solution - $4,683
- 58.3.9-2025 Ash Enterprises (2 year-FY26 & FY27) - Planetarium Maintenance Agreement $4,900.
- 58.3.10-2025 Kimble Recycling & Disposal, Inc. Agreement, 1st year/FY26 -$20,561.40, 2nd year/FY27-$22,000.68
- 58.3.11-2025 SC View- FY26 Software renewal & maintenance $18,159.13
- 58.3.12-2025 Baker Tilly - FY26 Threshhold Cost Reporting and Bond 8038-CP filing - $6,750.
- 58.3.13-2025 CVRT Vision Services, Patricia Koch FY26- $450/day
- 58.3.14-2025 K-12 Business Consulting $6,900.
Minutes
The vote for this item is recorded on 11.0.
Mrs. Mann asked about HMH Into Reading if it was new. Mr. Nicholas explained that it was a renewal this year. Mr. Kowalski asked Matt what subjects were up for renewal this year. Mr. Nicholas stated that he is working to get curriculum contracts on a 5-year cycle. Because of the forecast, we have to chunk that, K-5 Math primary is also up this year, and Handwriting renews every year,
Result: Approved
11.4
58.4-2025 2025-2026 District Insurance Premium
It is recommended that the Board of Education approve the following Insurance Plans for the 2025-2026 Fiscal Year through The Ohio School Plan and Hylant.
District Insurance Plan Proposal
- Property $75,176.00
- Liability $14,206.00
- Violence $780.00
- Automobile $10,530.00
- Pollution $525.00
- Cyber $4,133.00
- Total $105,350.00
Minutes
The vote for this item is recorded on 11.0.
Result: Approved
12.
59.0-2025 Superintendent Report and Recommendations
It is recommended that the Board of Education approve the following items:
Minutes
The vote recorded on this item is inclusive of items 12.2 through 12.6.
Motioned: Mrs. Stacey Ganz, Board Member
Seconded: Dr. Jere Butcher, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. David Shutt, Vice-President | X | ||
| Mrs. Stacey Ganz, Board Member | X | ||
| Mr. Sam Bennett, Board Member | X | ||
| Dr. Jere Butcher, Board Member | X | ||
| Mrs. Susan Mann, President | X |
12.1
Updates
Minutes
Mr. Kowalski shared that all moving of the classrooms is complete and that all of the work in CES classrooms is complete this year. He said that becuase we are not working on any major projects this year, the Maintenance and custodian have been able to focus on these areas and have done a great job getting things settled.
Mr. Kowalski shared that bus inspections are also complete. We have a couple of repairs that need to be made, but they are minor and we are good to go.
12.2
59.1-2025 Personnel
It is recommended that the Board of Education approve the following personnel items pending required paperwork, licensure, and BCI/FBI Background checks. Salary placement is per the negotiated agreement, subject to verification of degree and experience:
New Employees
- Resignations/Retirements
- Laura Roberts - Resignation effective August 4, 2025
Rebecca Fletcher - Retirement effective June 30, 2025Remove per Addendum- Dorenda Demyan - Resignation effective 7/10/2025 - Add per Addendum
-
Reduction in Force -
-
Molly Thomas - due to position change from 11 mos. to 10 mos. - Add per Addendum
-
-
New Employees for the 25/26 School Year
-
Rebecca Fletcher - EMIS CoordinatorRemove per Addendum
-
- Classified Position Change
- HS Administrative Assistant from an 11-month to a 10-month position effective 2025-26 SY
- Classified Contract Change
Molly Thomas, HS Administrative Assistant from 11-month to 10-month effective 2025-26 SY- Remove per Addendum
- 2025-2026 SY Reassignments and Transfers
- Classified
- Kristy Landis - Educational Assistant (CMS/CHS)
- Emily Michael - Educational Assistant - Behavior Intervention Classroom (CMS/CHS)
- Classified
- 2025-2026 SY Stipends
- Jeffrey Haines - Assistant Technology Coordinator - $6,000
- 2025-2026 Extended Service Contract
- CHS Family Consumer Science - Kristen Shingleton - 10 days
- CHS School Counselor - Darcy Nelson - 20 days
- CHS School Counselor - Megan Hemming - 20 days
- CES School Counselor - Megan Haywood - 5 days
- CHS Instrumental Music - Barry Hardesty - 20 days
- CHS Industrial Technology - Terry Reichert - 5 days
- CHS Career-Based Intervention - Craig Hamilton - 15 days
- Elementary Librarian - Kim Beaumont - 10 days
- 2025-2026 Athletic Supplemental Positions
- Troy Spang - Wrestling Varsity - Volunteer
- Taylor Smith - Cheerleading Head Varsity Advisor - Level 2
- Kelsey McPherson - Cheerleading Assistant Varsity Advisor - Level 2
- Chelsea Larrick - Cheerleading 7th-8th Grade Advisor - Level 2
- Garrett Rice - Football 7th Grade Coach - Level 2
- Nick Shaw - Football Assistant Varsity Coach - Level 3
- Doug Baylor - Tennis Head Varsity Coach - Level 3
- Jon Snider - Baseball Assistant Varsity Coach - 1/2 position - Level 3
- Conner Roahrig - Baseball Assistant Varsity Coach - 1/2 position - Level 3
- Garrett Rice - Baseball Reserve Coach - Level 2
- Brody Hammersley - Baseball Assistant Reserve Coach - Level 1
Minutes
The vote for this item is recorded on 12.0.
Mr. Kowalski reviewed the personnel items with the Board. pointing out the addenda in case there were more questions. He did explain that the Board would see Ms. Fletcher's items again, once she learned additional requirements from SERS were handled. He also shared that Molly Thomas' items were a result of a requested schedule change, and the process is procedural through the OAPSE Union.
Result: Approved
12.3
59.2-2025 25/26 Handbooks
It is recommended that the Board of Education approve the following Handbooks for the 2025-2026 school year:
- Preschool
- Elementary School
- Jr. High/High School
- Athletics
Minutes
The vote for this item is recorded on 12.0.
This year, middle and high school is one handbook.
Result: Approved
12.4
59.3-2025 2025-2026 Foreign Exchange Students
It is recommended that the Board of Education approve the following Foreign Exchange Students for the 2025-26 school year, as submitted by Scott Loomis, Principal:
- Name: Berta Perez Ortiz
- Country: Spain
- Length of Stay: 10 Months
- Host Family: Melissa "Missy" Adkins & Tim Mossman
- Sponsor: NACEL Open Door
Minutes
The vote for this item is recorded on 12.0.
Result: Approved
12.5
59.4-2025 Job Descriptions
It is recommended that the Board of Education approve the revised Administrative Job Descriptions presented.
- High School Principal
- Middle School Principal
- Elementary School Principal
- Assistant Principal
- Athletic Director
Minutes
The vote for this item is recorded on 12.0.
Mr. Nicholas and Mr. Kowalski are working on bringing job descriptions up to date. Some are well over 10-15 years old.
Result: Approved
12.6
59.5-2025 Exempt Employee Contracts
It is recommended the Board approve contracts for the following exempt employees:
- Vikki McGinnis, Assistant Treasurer
- Renee Hardesty, Assistant to the Treasurer
- Tonya McVay, Administrative Assistant to District Administration
- Becky Fletcher, EMIS Coordinator
Minutes
The vote for this item is recorded on 12.0.
Mr Kowalski requested that the Board of Education approve an addendum to this agenda and requested the removal of this contract for Becky Fletcher and asked that the Board extend her existing contract for another month, as a result of her situation with SERS, which was stated earlier. Once she has everything completed, her new contract will be presented for approval.
The Board agreed to extend Ms. Fletcher's existing contract until her work with SERS was complete.
Result: Approved
13.
60.0-2025 Executive Session
It is recommended that the Board of Education enter into Executive Session for the purpose of:
Minutes
The board is entering into executive session to discuss the employment of a public employee, update on the status of negotiations.at 6:50 p.m.. The board exited executive session at 7:10 p.m.and continued the meeting
Result: Approved
Motioned: Mr. Sam Bennett, Board Member
Seconded: Mr. David Shutt, Vice-President
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. David Shutt, Vice-President | X | ||
| Mrs. Stacey Ganz, Board Member | X | ||
| Mr. Sam Bennett, Board Member | X | ||
| Dr. Jere Butcher, Board Member | X | ||
| Mrs. Susan Mann, President | X |
14.
Board Discussion Items
15.
Announcements
16.
Next Meeting(s)
Regular Meeting -
Special Meeting -
Minutes
As determined at the June 19th meeting, during Board Discussion, the next regular meeting will be July 25th, 7:30 a.m.
17.
61.0-2025 Adjournment
It is recommended that the Board of Education adjourn the meeting.
Minutes
The meeting adjourned at 7:16 p.m.
Result: Approved
Motioned: Mrs. Stacey Ganz, Board Member
Seconded: Mrs. Susan Mann, President
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. David Shutt, Vice-President | X | ||
| Mrs. Stacey Ganz, Board Member | X | ||
| Mr. Sam Bennett, Board Member | X | ||
| Dr. Jere Butcher, Board Member | X | ||
| Mrs. Susan Mann, President | X |
