Meeting Details
May 29, 2025
6:30pm
Coshocton Elementary School, 1203 Cambridge Rd., Coshocton, Ohio, 43812
Purpose
N/A
Minutes
The meeting was called to order at 6:30 p.m.
Coshocton City Schools, in partnership with families and community, will empower individuals to become literate, respectful, responsible, and independent lifelong learners in an ever-changing global society.
Minutes
President Susan Mann read the mission statement.
Minutes
Ms. Eyerman called the roll. All members of the board were present.
It is recommended that the Board of Education adopt the agenda.
Minutes
Changes to the original agenda were announced by Ms. Eyerman -
Business Items:
Item 9.2 - Added 1 contract to the contract list - OMERESA Annual contract
Item 9.3 - Added approval of 8% increase to all 4 plans' Health Insurance Premium and approval of increase to dental limit to $1750.00, recommended by the Board Insurance Committee
Ms. Eyerman then called for a motion to approve the adoption of the agenda with the changes presented included.
Result: Approved
Motioned: Dr. Jere Butcher, Board Member
Seconded: Mrs. Stacey Ganz, Board Member
Voter | Yes | No | Abstaining |
---|---|---|---|
Mr. David Shutt, Vice-President | X | ||
Mrs. Stacey Ganz, Board Member | X | ||
Mr. Sam Bennett, Board Member | X | ||
Dr. Jere Butcher, Board Member | X | ||
Mrs. Susan Mann, President | X |
It is recommended that the Board of Education approve the following meeting minutes:
Minutes
There were no changes to the Minutes as presented.
Result: Approved
Motioned: Mr. Sam Bennett, Board Member
Seconded: Mr. David Shutt, Vice-President
Voter | Yes | No | Abstaining |
---|---|---|---|
Mr. David Shutt, Vice-President | X | ||
Mrs. Stacey Ganz, Board Member | X | ||
Mr. Sam Bennett, Board Member | X | ||
Dr. Jere Butcher, Board Member | X | ||
Mrs. Susan Mann, President | X |
Athletics - Justin Smith
Minutes
Mr. Kowalski shared that Justin Smith, our athletic director, planned to present this evening, but Logan competed today, and Mr. Smith wanted to watch him compete. He left his presentation to review. Mr. Kowalski highlighted parts of his presentation. He first shared that Gabby Wesney and Logan both made it to compete in the state tournaments and that we had two more events in the regionals on Saturday. Mr. Kowaski then discussed his concern about numbers in some of our sports. He stated that the district has had 5 new head coaches in two years, going on to say that it will take time for them to build their teams. Dr. Butcher asked about the district paying for all students to attend events for free. He said that the board authorized that in the past and asked if it increased student participation. Mr. Kowalski stated that he would look into that and let the board know. The board was also interested in the proceeds from OHSAA tournaments and how those funds are being used. Mrs. Mann asked which programs participate in unified boosters and which have their own. Mr. Kowalski stated that off the top of his head, football, boys basketball, and wrestling have their own boosters and that he would get more information in each of these areas of interest and inform the board.
It is recommended that the Board of Education approve the following items:
Minutes
The vote recorded here is inclusive of items 8.2 through 8.5.
Motioned: Mrs. Stacey Ganz, Board Member
Seconded: Dr. Jere Butcher, Board Member
Voter | Yes | No | Abstaining |
---|---|---|---|
Mr. David Shutt, Vice-President | X | ||
Mrs. Stacey Ganz, Board Member | X | ||
Mr. Sam Bennett, Board Member | X | ||
Dr. Jere Butcher, Board Member | X | ||
Mrs. Susan Mann, President | X |
Insurance Committee Update-fund balance report attached
Minutes
Ms. Eyerman did not review the report but stated that the Insurance fund balance is attached for the board to review.
It is recommended that the Board of Education approve the April 2025 Financial Summary Report.
Total April revenue = $4,648,527 Total April Expenditures = $2,064,544. Revenue exceeded expenditures by 2,583,983.
Year to date revenue = 19,172,569; Year to date expenditures = $19,036,884. Year to date revenue exceeds expenditures by $135,685.00
Minutes
The vote for this item is recorded on item 8.0.
Ms. Eyerman provided monthly and YTD revenues and expenditures to the board, and shared that the $135,685 of remaining YTD revenues is not a good situation for us to be in.
Mr. Kowalski asked about any further income before the end of the fiscal year. Ms. Eyerman shared that the state payment of Homestead and Rollback just came in May.
Result: Approved
The Coshocton Moose Lodge - $300 - CHS Student Council - 200-910S
Drown Law Offices - $100 - CHS Student Council - 200-910S
Reed Family Dental - $100 - CHS Student Council - 200-910S
Coshocton Village Inn & Suites - 1 free night stay valued at $141.95 - CHS Student Council - 200-910S
Coshocton Elks #376 - $1000 - Outdoor Classroom Fund - 019-961J
Junior Woman's Club - $300 - Outdoor Classroom Fund - 019-961J
MFM - $500 - Outdoor Classroom Fund - 019-961J
McWane Ductile - $2500 - Outdoor Classroom Fund - 019-961J
VFW - $200 - Outdoor Classroom Fund - 019-961J
Brillharts Body Shop - $100 - Kindergarten T-shirts - 018-2429-890-9001-140000-288-00-288
Shriver Tire Service LLC - $25 - Kindergarten T-shirts - 018-2429-890-9001-140000-288-00-288
Main Street Station - $100 - Kindergarten T-shirts - 018-2429-890-9001-140000-288-00-288
Bexley Anns LLC - $50 - Kindergarten T-shirts - 018-2429-890-9001-140000-288-00-288
Philip Wagner, INC - $600 - Kindergarten T-shirts - 018-2429-890-9001-140000-288-00-288
Jacob Conrad - $100 - Kindergarten T-shirts - 018-2429-890-9001-140000-288-00-288
Luxe Hair Salon - $20 - Kindergarten T-shirts - 018-2429-890-9001-140000-288-00-288
Palmbay Studios - $50 - Kindergarten Shirts - 018-1820-9001-040000-288
Coshocton Foundation - $550 - HOBY - 007-9242
Minutes
The vote for this item is recorded on item 8.0.
Ms Eyerman expressed gratitude on behalf of the board and the administration for the generosity of our community.
Result: Approved
It is recommended that the Board of Education authorize the treasurer to process the following transfer of funds:
$444.15 from 584-9424, FY2024 Title IVA Student Support and Academic Enrichment Federal Grant to 584-9425, FY2025 Title IVA Student Support and Academic Enrichment Federal Grant as directed by the Ohio Department of Education & Workforce.
and
$969.16 from 587-9224, FY2024 IDEA B Early Childhood Special Education Federal Grant to 587-9225, FY2025 IDEA B Early Childhood Special Education Federal Grant as directed by the Ohio Department of Education & Workforce.
Minutes
The vote for this item is recorded on item 8.0.
Ms. Eyerman explained that the state has moved these funds from 2024 to 2025 in their respective grant budgets but she needed board approval to physically move the funds on our books.
Result: Approved
It is recommended that the Board of Education approve the May 2025 Five Year Forecast as presented.
Minutes
The vote for this item is recorded on item 8.0.
Ms. Eyerman reviewed the forecast with the board. She first explained that since the board just filed an updated forecast in February, there weren't many changes to address. The local tax line estimate in revenue was increased due to slightly higher collections and shared that the line includes estimated revenue of 001-general fund balance and the 002 balance for the House bill and lease accounts. These revenues are included because the payments out to the financing entities are included in the expenditures on the forecast. She then discussed the State revenue, again sharing that the slight increase to the state revenue is the estimated increase in casino revenue, and that state funding is forecasted flat until we know what will happen with the State budget. Ms. Eyerman explained that the total expenditures had not changed from the February budget in total, but that funds were moved between lines to meet the estimated totals for the year in Wages, Benefits, and Purchased Services. Ms. Eyerman also explained that if the last two years of the fair school funding formula implementation were to be approved by the State, that would only kick our problem down the road. Once the implementation is complete, and the large payments to catch the district up are finished, we will be back in the same boat because we are spending more than we are bringing in each month. At this time, the forecast shows a negative cash balance in 2027-2028.
Result: Approved
It is recommended that the Board of Education approve the following business items:
Minutes
The vote recorded on this item is inclusive of items 9.1 through 9.3.
Motioned: Mrs. Stacey Ganz, Board Member
Seconded: Mrs. Susan Mann, President
Voter | Yes | No | Abstaining |
---|---|---|---|
Mr. David Shutt, Vice-President | X | ||
Mrs. Stacey Ganz, Board Member | X | ||
Mr. Sam Bennett, Board Member | X | ||
Dr. Jere Butcher, Board Member | X | ||
Mrs. Susan Mann, President | X |
It is recommended that the Board of Education approve the following resolution:
Note: Board adoption of this resolution does not obligate the district.
Whereas the Coshocton City School District Board of Education wishes to advertise and receive bids for the purchase of 1 or more school buses Therefore, be it resolved the Coshocton City School District Board of Education wishes to participate and authorize the Southwestern Ohio Educational Purchasing Council to advertise and receive bids on said Boards’ behalf as per the specifications submitted for the cooperative purchase of possibly 1 or more school bus(es)
Minutes
The vote for this item is recorded on item 9.0.
Result: Approved
It is recommended that the Board of Education approve the vendor contracts/proposals as provided and listed below.
Minutes
The vote for this item is recorded on item 9.0.
Dr. Butcher commented on Johnson Controls being proprietary and shared that we may be able, over time, to change that, as the Career Center did, because Johnson's is expensive. Mr. Kowalski shared that the district reduced the MVESC contract this year. He stated that we didn't want to, we had to, we reduced from 2 psychs to 1 1/2 and reduced # of staff providing services in the district.
Result: Approved
The District Insurance Committee recommends that the Board of Education approve an 8% increase to the current premium of each of the district insurance plans offered, effective July 1, 2025.
The District Insurance Committee also recommends that the Board of Education approve an increase to the dental insurance limit to $1,750.00.
Minutes
The vote for this item is recorded on item 9.0.
Result: Approved
It is recommended that the Board of Education approve the following items:
Minutes
The vote recorded on this item is inclusive of items 10.2 through 10.6.
Motioned: Mr. Sam Bennett, Board Member
Seconded: Mrs. Stacey Ganz, Board Member
Voter | Yes | No | Abstaining |
---|---|---|---|
Mr. David Shutt, Vice-President | X | ||
Mrs. Stacey Ganz, Board Member | X | ||
Mr. Sam Bennett, Board Member | X | ||
Dr. Jere Butcher, Board Member | X | ||
Mrs. Susan Mann, President | X |
Minutes
Mr. Kowalski commended Mr. Loomis for putting on another fine graduation. He stated that he was nearly sick due to rain, then the clouds parted and the sun came out! He congratulated the 2025 graduates. He also expressed gratitude for the donation from the class of 1975 and their philanthropy. Mr. Kowalski informed the board that the extended time workers and administrators will still be in the buildings until their summer break. The buildings are in the midst of the move to the CHS building. He shared that Jake has it very organized and that Jason is in the middle of reimaging and cleaning all of the student Chromebooks. Mr. Kowalski also shared that we have a few summer school students at the HS.
It is recommended that the Board of Education approve the Reductions in Force Resolution as presented:
Minutes
The vote for this item is recorded on item 10.0.
Mr. Kowalski informed the board that these changes are OAPSE positions and that everyone currently still has a job. These are movements among the current staff. He expressed gratitude to Brenda Miller for all of her help; we have worked through this with her.
Result: Approved
It is recommended that the Board of Education approve the following personnel items pending required paperwork, licensure, and BCI/FBI Background checks. Salary placement is per the negotiated agreement subject to verification of degree and experience:
Resignations/Retirements/Non-renewals
New Employees for the 25/26 School Year
Salary Adjustments for the 25/26 School Year
Reassignments and Transfers for the 25/26 School Year
Certified Limited and Continuing Contracts
Minutes
The vote for this item is recorded on item 10.0.
Mr. Kowalski explained that the two new employees, Adalin Carr will be in the 3rd grade, and Brianna Young, will teach in the Elementary School MC unit, grades 1-3. He also shared that we will assign Cari Weaver additional preschool administrative duties this year, and she will take fewer kids. At this time, this year, we have 81 students starting the year in preschool and 16 in daycare.
Result: Approved
It is recommended the Board of Education approve the following Science of Reading Stipends:
Minutes
The vote for this item is recorded on item 10.0.
Mr. Kowalski explained that the state (ODEW) will reimburse the district for these stipends.
Result: Approved
It is recommended that the Board of Education adopt the following NEOLA policies:
Minutes
The vote for this item is recorded on item 10.0.
Result: Approved
Boys Basketball - May 31 - June1 - Steubenville Summer Slam @ Steubenville High School
Junior High Boys Basketball - June 5 - June 7 - Team Camp @ Eastern Ohio Sports Complex
High School Boys Basketball - June 8 - June 10 - Team Camp @ Eastern Ohio Sports Complex
Cheerleading Camp hosted at Walsh University 6/27/2025 - 6/29/2025
Minutes
The vote for this item is recorded on item 10.0.
Result: Approved
It is recommended that the Board of Education enter into Executive Session for the purpose of:
Minutes
The board exited executive session and resumed the meeting at 7:39 pm for a scheduled call with an attorney.
Result: Approved
Motioned: Dr. Jere Butcher, Board Member
Seconded: Mrs. Stacey Ganz, Board Member
Voter | Yes | No | Abstaining |
---|---|---|---|
Mr. David Shutt, Vice-President | X | ||
Mrs. Stacey Ganz, Board Member | X | ||
Mr. Sam Bennett, Board Member | X | ||
Dr. Jere Butcher, Board Member | X | ||
Mrs. Susan Mann, President | X |
Minutes
Mr. Kowalski shared that, based on the bond issue not being successful, we need to decide our next steps. He stated that we spoke with attorneys from Bricker/Graydon, Mike Burns with Baird, and Josh and the rest of the team from SHP to discuss next step options. SHP shared that once voter results are back, Kevin Blank will analyze voting results and let us know who voted, etc. Mr. Kowalski stated that the district cannot wait for this to be published. We have a quick turnaround to get on the ballot in November. If we want to go back in November, we will need to pass our first resolution at our June meeting and the second in July, so Terri can file the paperwork with the Board of Elections by the deadline.
Mr. Kowalski also asked the board to consider the possibility of moving inside mileage. He stated that he is only bringing it up because it is in the State budget, if it made it through the house and now the bill is in the Senate's hands. He explained that they want to take the ability away from school districts to move their inside millage. Paul Imhoff at BASA to comment on amendments from HB129. separate from budget but same topics in it and it would preclude moving inside millage.
Presumably, it would lay over for 90 days, but do not be surprised if they try to make it effective immediately.
Mark - moving in layman's terms, we have 4.6 mills that we could move. If we move and collect all of those, it could be up to 15.6M dollars COPS issue toward the HS build project. The moved inside millage cannot be used for operating dollars can only be used on Permanent Improvements. Ridgewood already did this two years ago, and River View is in the process of doing it right now.
Attorney R. Princehorn with Bricker-Graydon was on a call with the board to answer any questions they have. She shared the messages she is receiving at this time from the legislature. Cuts could be up to 19 Billion dollars to all local governments, not just school districts. In the climate we are in, if we don't take advantage of it now, it may be gone. She explained the process we would need to go through - we have to publish in the Tribune twice in legal ads, and the county auditor gets a copy of the notice when we provide it to the newspaper. Then, at the June 26 board meeting, we would need to hold a public meeting/hearing, 1/2 hour before the board meeting. Then, during the meeting, pass a resolution of intent, and vote for the 1st resolution to move forward with the bond issue. Mrs. Princehorn made it clear that we can pass it and elect not to collect it. and can reverse it.
Mr. Kowalski asked the board members where they stand on this. He said that the November election is expected to have a lower turnout. Becky provided that those are state races. November is the municipal township and school board.
Dr. Butcher commented that Josh didn't feel defeated. He said that with the failure rate that we had Josh's recommendation was to go out again. We know what we want let's stick with the plan and not make changes. Mr. Shutt stated that based on the timetable and Josh's recommendation, inside millage is an insurance policy. If we didn't bring it and it goes away,
Mr. Kowalski stated that if we don't move forward with the inside millage, we could be stuck with no operating money and an albatross of a building
Mrs. Princehorn shared that the 2026 tax bill is when the collection would begin. She would need to talk to the Department of Taxation about the possibility of delaying collection. Given the pending legislation, if we want to preserve the option, we need to do it now. The board had a very in-depth conversation about this continuing to gain information from Mrs. Princehorn. Once questions were answered, Mrs. Princehorn stated that If the board wants to move forward, someone would motion, someone would 2nd and they would vote. Board Authorizes publication of public notice hearing to move 4.6 mills of inside millage
Dr. Butcher stated that he is for it, Mrs. Ganz also stated she was for it, Mr. Shutt stated he was for moving forward, and Mr. Bennett also stated he wanted to move forward with it. Mrs. Mann was in support and asked the treasurer to to state the motion and call the vote. The motions and vote are recorded in 12.1 below.
Sam asked about moving forward, should he plan on coffee meetings? Mr. Kowalski said to hold off on that at this time.
Mr. Kowalski brought up the current state of the pool and options moving forward.
Minutes
This item was added after the Board discussion in item 12.0 at the direction of President Susan Mann to record the motion and call a vote related to the topic of moving inside millage.
Result: Approved
Motioned: Dr. Jere Butcher, Board Member
Seconded: Mr. Sam Bennett, Board Member
Voter | Yes | No | Abstaining |
---|---|---|---|
Mr. David Shutt, Vice-President | X | ||
Mrs. Stacey Ganz, Board Member | X | ||
Mr. Sam Bennett, Board Member | X | ||
Dr. Jere Butcher, Board Member | X | ||
Mrs. Susan Mann, President | X |
President Susan Mann requested that the Board go back into an executive session to continue the discussion concerning the employment of a public employee or official. The Superintendent and Treasurer were asked to leave the room.
Minutes
The Board entered into executive session at 8:25 pm. The board exited executive session at 8:45 pm and resumed the meeting.
Result: Approved
Motioned: Mrs. Susan Mann, President
Seconded: Mrs. Stacey Ganz, Board Member
Voter | Yes | No | Abstaining |
---|---|---|---|
Mr. David Shutt, Vice-President | X | ||
Mrs. Stacey Ganz, Board Member | X | ||
Mr. Sam Bennett, Board Member | X | ||
Dr. Jere Butcher, Board Member | X | ||
Mrs. Susan Mann, President | X |
Regular Meeting - June 26, 2025
Minutes
The board discussed whether or not there needed to be a July meeting. This is to be determined.
It is recommended that the Board of Education adjourn the meeting.
Minutes
The meeting adjourned at 8:50 pm
Result: Approved
Motioned: Mrs. Stacey Ganz, Board Member
Seconded: Mr. Sam Bennett, Board Member
Voter | Yes | No | Abstaining |
---|---|---|---|
Mr. David Shutt, Vice-President | X | ||
Mrs. Stacey Ganz, Board Member | X | ||
Mr. Sam Bennett, Board Member | X | ||
Dr. Jere Butcher, Board Member | X | ||
Mrs. Susan Mann, President | X |