Meeting Details
February 27, 2025
6:30pm
Coshocton Elementary School, 1203 Cambridge Rd., Coshocton, Ohio, 43812
Purpose
N/A
Minutes
The meeting was called to order at 6:30 p.m.
Minutes
Ms. Eyerman called the roll. Dr. Butcher was absent. All other members of the Board were in attendance.
It is recommended that the Board of Education adopt the agenda.
Minutes
Result: Approved
Motioned: Mrs. Stacey Ganz, Board Member
Seconded: Mrs. Susan Mann, President
Voter | Yes | No | Abstaining |
---|---|---|---|
Mr. David Shutt, Vice-President | X | ||
Mrs. Stacey Ganz, Board Member | X | ||
Mr. Sam Bennett, Board Member | X | ||
Dr. Jere Butcher, Board Member | |||
Mrs. Susan Mann, President | X |
It is recommended that the Board of Education approve the January 2025 Meeting Minutes with corrections to the January 23, 2025 meeting agenda items.
Minutes
Votes for this time are recorded on each meeting.
Result: Approved
Minutes
Result: Approved
Motioned: Mr. Sam Bennett, Board Member
Seconded: Mrs. Stacey Ganz, Board Member
Voter | Yes | No | Abstaining |
---|---|---|---|
Mr. David Shutt, Vice-President | X | ||
Mrs. Stacey Ganz, Board Member | X | ||
Mr. Sam Bennett, Board Member | X | ||
Dr. Jere Butcher, Board Member | |||
Mrs. Susan Mann, President | X |
CORRECTION TO JANUARY 23, 2025 MINUTES
Superintendent Report and Recommendations, item 10.2 Personnel, Reassignment & Transfers-
Samantha Shaw - Effective date corrected from 2/3/2025 to 2/4/2025
Desa Stevenson - Effective date corrected from 2/3/2025 to 1/23/2025
Minutes
Mr. Kowalski pointed out that the minutes were changed to reflect the correct start dates and wanted the board to be clear that they were approving the updated version of the minutes from the meeting. All board members concurred that the changes were necessary and motioned to vote.
Mr. Shutt abstained because he was absent from the January 23, 2025 meeting.
Result: Approved
Motioned: Mr. Sam Bennett, Board Member
Seconded: Mrs. Stacey Ganz, Board Member
Voter | Yes | No | Abstaining |
---|---|---|---|
Mr. David Shutt, Vice-President | X | ||
Mrs. Stacey Ganz, Board Member | X | ||
Mr. Sam Bennett, Board Member | X | ||
Dr. Jere Butcher, Board Member | |||
Mrs. Susan Mann, President | X |
This meeting is a meeting of the Board of Educationinpublicfor the purpose of conducting the School Districts business and is not to be considered a public community meeting. There is a time for public participation during the meeting as indicated. Those addressing the Board will be allotted three (3) minutes.
Minutes
There was no public participation.
It is recommended that the Board of Education approve the following items:
Minutes
The vote recorded on this item is inclusive of items 7.2 through 7.6.
Motioned: Mr. David Shutt, Vice-President
Seconded: Mrs. Susan Mann, President
Voter | Yes | No | Abstaining |
---|---|---|---|
Mr. David Shutt, Vice-President | X | ||
Mrs. Stacey Ganz, Board Member | X | ||
Mr. Sam Bennett, Board Member | X | ||
Dr. Jere Butcher, Board Member | |||
Mrs. Susan Mann, President | X |
The total balance at the end of January 2025 in the Insurance fund (024) was $1,021,754.
The dental fund (024-9001) balance was $231,391 and the medical fund (024-9003) balance was $790,363.
Minutes
Ms. Eyerman called attention to the notes on this item related to the Insurance Committee and Self Funded account balances.
It is recommended that the Board of Education approve the January 2025 Financial Summary Report
The January 2025 total revenue was $1,309,678. January 2025 Total Expenditures were $1,731,877. Expenditures exceed revenue by $422,199.
As of January 31, 2025, FYTD revenue was $11,886,197. and the FYTD Expenditures were $13,206,346. As of January 31, 2025, expenditures have exceeded revenue by $1,320,149.
January 31, 2025 cash balance was $4,250,126.
Minutes
The vote for this item is recorded on item 7.0.
Ms. Eyerman reviewed the financial report with the board.
Result: Approved
Minutes
The vote for this item is recorded on item 7.0.
Result: Approved
It is recommended that the Board of Education approve the RESOLUTION AUTHORIZING THE SCHOOL DISTRICT BOARD TO ENTER INTO A RESOLUTION OF ACCEPTANCE IN THE OHIO FACILITIES CONSTRUCTION COMMISSION CLASSROOM FACILITIES ASSISTANCE PROGRAM-SEGMENT TWO (FINAL).
RESOLUTION AUTHORIZING THE SCHOOL DISTRICT BOARD TO ENTER INTO A RESOLUTION OF ACCEPTANCE IN THE OHIO FACILITIES CONSTRUCTION COMMISSION CLASSROOM FACILITIES ASSISTANCE PROGRAM-SEGMENT TWO (FINAL)
WHEREAS the Board of Education of the Coshocton City School District, Coshocton County, Ohio, met in a ____________ held on ____________, and adopted the following Resolution:
WHEREAS, the Ohio Facilities Construction Commission made a determination in favor of proceeding with a Segmented Facility Plan for classroom Facilities under ORC Section 3318.03 and conditionally approved a Scope of Project Segment Two (Final) for the School District; and
WHEREAS, the Ohio Controlling Board approved the determination and conditional approval of the commission and approved the amount of the State's portion of the Segment Two (Final) project cost; and
WHEREAS, the commission has certified the State's conditional approval and reservation of funds for the project to this School District's Board of Education pursuant to ORC Section 3318.04 based on the following funds.
STATE SHARE: $25,312,437
LOCAL SHARE: $12,467,320
PROJECT BUDGET: $37,779,757
Project Budget and Share with Project Agreement LR of $283,403
STATE SHARE: $25,312,437
LOCAL SHARE: $12,750,723
PROJECT BUDGET: $38,063,160
WHEREAS, the 120-day time limitation pursuant to ORC Section 3318.05 has not elapsed since the State’s Certification of Conditional Approval.
NOW, THEREFORE BE IT RESOLVED by the Board of Education of the Coshocton City School District, Coshocton County, Ohio that the conditional approval as granted by the commission for the Classroom Facilities – Segment Two (Final) project be hereby accepted in accordance with the provisions of ORC Section 3318.05.
Minutes
The vote for this item is recorded on item 7.0.
Ms. Eyerman explained that this is the final resolution that commits OFCC funding to the project and allows the district to move forward.
Result: Approved
It is recommended that the Board of Education approve the Precaution Written Plan Workbook and Narrative, addressing projected deficits pursuant to the ODEW Notification Letter dated December 12, 2024.
Minutes
The vote for this item is recorded on item 7.0.
Ms. Eyerman explained that these are the final documents that need to be approved and submitted related to the State Financial Oversight Dept.'s requirement for our district due to a negative cash balance three years out from now. This document compiles our changes and submissions on a spreadsheet with explanations in the narrative. It is in the format required by the State Department.
Result: Approved
It is recommended that the Board of Education approve the amended FY25 Five-Year Forecast and assumptions with projections matching the final tab of the Board-approved written plan previously approved. Approval of the forecast and assumptions is contingent upon the approval of the Written Plan by the Department of Education and Workforce.
Minutes
The vote for this item is recorded on item 7.0.
Ms. Eyerman explained that in addition to the reporting above, the district is required to revise the five-year forecast and assumptions that reflect those changes. This is the revised forecast to be submitted.
Result: Approved
It is recommended that the Board of Education approve the following business items:
Minutes
The vote recorded on this item is inclusive of items 8.1 through 8.9.
Motioned: Mr. Sam Bennett, Board Member
Seconded: Mrs. Susan Mann, President
Voter | Yes | No | Abstaining |
---|---|---|---|
Mr. David Shutt, Vice-President | X | ||
Mrs. Stacey Ganz, Board Member | X | ||
Mr. Sam Bennett, Board Member | X | ||
Dr. Jere Butcher, Board Member | |||
Mrs. Susan Mann, President | X |
It is recommended that the Board of Education approve the following Resolution:
WHEREAS the Coshocton City School District Board of Education wishes to advertise and receive bids for the purchase of one (1) or more school buses
THEREFORE, be it resolved that the Coshocton City School District Board of Education wishes to participate and authorize the Southwestern Ohio Educational Purchasing Council to advertise and receive bids on said Boards' behalf as per the specification submitted for the cooperative purchase of Coshocton City School District school bus(es).
Minutes
The vote for this item is recorded on item 8.0.
Ms. Eyerman explained that the approval of this resolution is required prior to ordering from Cardinal Bus using the prices quoted to EPC Cooperative.
Result: Approved
It is recommended that the Board of Education approve the purchase of a Blue Bird Conventional size gasoline School bus equipped with a recessed floor track for up to six(6) wheelchairs and restraint seats. The quote (attached) is for $163,436.00. The pricing is OMERESA pricing through the EPC Consortium. (This purchase has been planned and the funds are budgeted and included in the Five Year Forecast, delivery of the vehicle and the actual payment for the bus are expected to be an FY26 expenditure.)
Minutes
The vote for this item is recorded on item 8.0.
Ms. Eyerman explained that the district will be trading in 3 buses and receiving $2,000 trade in allowance for each. $6,000 will be deducted from the purchase price.
Result: Approved
It is recommended that the Board of Education approve membership in the Ohio High School Athletic Association for the 2025-2026 school year with Membership Dues of $50 per High School sport.
Minutes
The vote for this item is recorded on item 8.0.
Result: Approved
It is recommended that the Board of Education approve the College Credit Plus Memorandum of Understanding with Stark State College for the 2025-2026 school year.
Minutes
The vote for this item is recorded on item 8.0.
Mr. Kowalski stated that items 8.4 & 8.5 are contracts for CCP classes for next year and is repeated annually.
Result: Approved
It is recommended that the Board of Education approve the College Credit Plus Alternative Funding Structure with Muskingum University to offer college-credit bearing courses at Coshocton High School to qualified high school students in the district.
Minutes
The vote for this item is recorded on item 8.0.
Result: Approved
It is recommended that the Board of Education accept and approve the Interdistrict Open Enrollment Policy and Application Form for the 2025-2026 school year.
Minutes
The vote for this item is recorded on item 8.0.
Result: Approved
It is recommended the board approve the proposed cost set for the CCS Daycare and Preschool classrooms for the 2025-2026 school year.
Minutes
The vote for this item is recorded on item 8.0.
Mr. Kowalski provided an overview of the plans for the Daycare and the additional preschool plans to date as well as the work that went into the Daycare/preschool costs for FY25/26.
Result: Approved
This Agreement is entered into by and between the Coshocton City School District Board of Education (hereinafter referred to as "Board") and the Coshocton City Education Association (hereinafter referred to as "CCEA") for the purpose of altering Article 11.
Minutes
The vote for this item is recorded on item 8.0.
Changes to the MOU attached and being voted on are in red.
Result: Approved
It is recommended that the Board of Education hereby adopts the Special Education Model Policies and Procedures ("Model Policies") that were released by the Ohio Department of Education and Workforce ("DEW") in December 2024, and directs all staff in the District to use and comply with the Model Policies. The Board further authorizes the Superintendent to notify the DEW of the Board’s adoption of the Model Policies through the DEW’s Monitoring System by uploading a copy of this Board resolution on or before March 30, 2025, and by November 30 for each subsequent school year.
Minutes
The vote for this item is recorded on item 8.0.
Result: Approved
It is recommended that the Board of Education approve the following items:
Minutes
The vote recorded on this item is inclusive of items 9.2 through 9.8.
Motioned: Mrs. Stacey Ganz, Board Member
Seconded: Mr. David Shutt, Vice-President
Voter | Yes | No | Abstaining |
---|---|---|---|
Mr. David Shutt, Vice-President | X | ||
Mrs. Stacey Ganz, Board Member | X | ||
Mr. Sam Bennett, Board Member | X | ||
Dr. Jere Butcher, Board Member | |||
Mrs. Susan Mann, President | X |
Cari Weaver - Early Learner Resource Night
2025-2026 District Calendar
Minutes
March 27th Cari will be presenting before the board meeting. She is having an early learner resource night to make connections. Share learning acitivites that they can take home. Multiple other organizations will be participating. She was able to get a $350 grant to provide transportation to families that have no other way to get here. Impact education, relationships and positive for the district.
Mr. Kowalski stated that we have some rock stars in preschool and we appreciate everything they do and we appreciate them.
Mr. Kowalski also passed out 2 calendars for next school year for review. One begins pre labor day out before Memorial Day. The second students return after Labor day but out after Memorial Day.
Survey has said that there is more traction for the coming after Labor Day. We have had input from Labor Management, and we appreciate input from the Board. Please reach out if there is anything you see or have questions about.
Matt, Katie Miller, and Mark were on WTNS today talking about preschool next year. They also touched on the topic of moving students into the high school. We are looking at moving approx 56 people and offices. The 4th floor of the HS is where 6th grade will move to 7 & 8 will not have much movement. One core teacher 8th grade Science will remain on a different floor.
CES movement will be determined soon. Goal is to get CHS ready to go so the one grade from CES can get in and the movement in CES can then begin.
It is recommended that the Board of Education approve the following personnel items pending required paperwork, licensure, and BCI/FBI Background checks. Salary placement is per the negotiated agreement subject to verification of degree and experience:
Minutes
The vote for this item is recorded on item 9.0.
Mr. Kowalski reviewed the personnel changes with the board.
Result: Approved
It is recommended that the Board of Education approve an overnight field trip for members of the US Legislative Summit to be held at Salt Fork Lodge. The trip will be March 19 and 20, 2025 and coordinated by Barbara Breen.
Minutes
The vote for this item is recorded on item 9.0.
Result: Approved
It is recommended that the Board of Education approve an overnight field trip for members of the High School Swim Team on 2/7/2025 in Steubenville, Ohio due to the Sectional Swim Meet at Steubenville High School.
Minutes
The vote for this item is recorded on item 9.0.
Mr. Kowalski pointed out that the board is being asked to approve this field trip that has already taken place.
Result: Approved
It is recommended that the Board of Education approve an overnight field trip for senior & junior (if seats remain) students on 11/12/2025 through 11/14/2025 to New York City, New York.
Minutes
The vote for this item is recorded on item 9.0.
Result: Approved
It is recommended that the Board of Education approve the following Science of Reading Stipends:
Minutes
The vote for this item is recorded on item 9.0.
Result: Approved
Minutes
The vote for this item is recorded on item 9.0.
Mr. Kowalski shared that Mr. Johnson will be leaving next year after 180 days. Kayley Andrews will move into that position when Mr. Johnson is finished
Result: Approved
It is recommended that the Board of Education adopt the following NEOLA policies:
Minutes
The vote for this item is recorded on item 9.0.
Result: Approved
It is recommended that the Board of Education enter into Executive Session for the purpose of:
Minutes
The vote for this item is recorded on item 10.0.
The board entered an executive session at 6:57 p.m. with no action to follow to discuss pre-negotiation salary information with the Board; the legal status of a personnel item; and an update on the possible reduction in force notices and job postings.
The board exited the executive session and continued the meeting at 8:05 p.m.
Result: Approved
Motioned: Mrs. Stacey Ganz, Board Member
Seconded: Mr. Sam Bennett, Board Member
Voter | Yes | No | Abstaining |
---|---|---|---|
Mr. David Shutt, Vice-President | X | ||
Mrs. Stacey Ganz, Board Member | X | ||
Mr. Sam Bennett, Board Member | X | ||
Dr. Jere Butcher, Board Member | |||
Mrs. Susan Mann, President | X |
Minutes
Mark shared bond issue information with the Board - PAC group meetings there will be a virtual meeting next week and an in-person meeting next week. He will share the dates with the board. There will be flyers from the PAC that say "vote for" The district literature will have factual information, but will not be asking for yes votes. Mr. Kowalski shared that the last time we had an election average age was 65, we need the average age this time to be 56. The group will encourage people to vote - by mail, early vote, or at the polls. Mark will go to Rotary, Kiwanis, etc.
Regular Meeting - Thursday, March 27, 2025 at 6:30 in the CES Library
It is recommended that the Board of Education adjourn the meeting.
Minutes
The meeting adjourned at 7:12 p.m.
Result: Approved
Motioned: Mrs. Susan Mann, President
Seconded: Mr. Sam Bennett, Board Member
Voter | Yes | No | Abstaining |
---|---|---|---|
Mr. David Shutt, Vice-President | X | ||
Mrs. Stacey Ganz, Board Member | X | ||
Mr. Sam Bennett, Board Member | X | ||
Dr. Jere Butcher, Board Member | |||
Mrs. Susan Mann, President | X |