Board of Education Organizational Meeting

Nominations and Vote

Nominations and Vote

Appoint two members to the City Recreation Board for 2025.

2024 Appointees were Scott Loomis and David Shutt.

Appoint one member to the Tax Incentive Review Council for the Coshocton Enterprise Zone for 2025 (O.R.C. 5709.63B)

2024 Appointee was Terri Eyerman, Treasurer.

Appoint one member as a delegate and one member as an alternate delegate to the Ohio School Boards Association (OSBA) Capital Conference for 2025.

2024 Appointees were Dr. Jere Butcher and Mrs. Stacey Ganz.

Appoint one member as the legislative liaison and one member as the alternate legislative liaison to the Ohio School Boards Association (OSBA) for 2025.

2024 Appointees were Mrs. Susan Mann and Mr. Sam Bennett.

Appoint one member as the district's delegate to META Solutions and appoint the administrative alternate as the District Treasurer.

2024 Appointees were Dr. Jere Butcher, Delegate and Terri Eyerman, Alternate.

Appoint the District Treasurer as the designee to attend public records training as required for each Board Member's respective term of office. (O.R.C. 109.43)

The 2024 Designee was Terri Eyerman.

Appoint one member to the Insurance Committee.
Appoint two members to the Athletic Council.

The 2024 Appointees for the Insurance Committee were Mr. Sam Bennett and the Alternate is Mrs. Susan Mann.

The 2024 Appointees for the Athletic Council were Mr. David Shutt and Dr. Jere Butcher.

It is recommended that the Board of Education establish its regular meeting dates. These meetings will be held at the Coshocton Elementary School in the media center at 6:30 p.m. unless otherwise posted in the public notice. (The public notice shall be provided through designated media sources and the district website.)

It is recommended that the Board of Education approve the compensation of Board members in accordance with O.R.C. 3313.12 and Board Policy 0147 approved Nov. 18, 2021 Resolution #121.5-2021. Beginning in January 2025, the updated rates per board member per meeting are as follows:
Mr. A. Sam Bennett - $125
Dr. Jere Butcher - $125
Mrs. Stacey Ganz - $125
Mrs. Susan Mann - $125
Mr. David Shutt - $125

It is recommended that the Board of Education authorize the Treasurer to secure advances from the Auditor when funds are available and payable to the school district.

It is recommended that the Board of Education authorize the Treasurer to pay bills, payroll, and other obligations, within the Appropriations Resolutions, as due each month.

It is recommended that the Board of Education authorize the Treasurer to adjust account balances as necessary to provide for encumbrances in all funds, including the transfer of necessary dollar amounts from salary accounts to sick, personal, and vacation leave accounts in order to balance accounts. Composite activity is to be reported quarterly.

It is recommended that the Board of Education authorize the Treasurer to invest active, inactive, and/or interim funds as cash flow permits.

It is recommended that the Board of Education authorize the Treasurer to be designated the FMLA Administrator to approve requested leaves in accordance with Board policy and negotiated agreements.

It is recommended that the Board of Education appoint the Accounts Payable Manager to serve as the credit card compliance officer to review officers' and employees' use of credit card accounts at least once every six (6) months under policy number 6423 "Use of Credit Cards."

It is recommended that the Board of Education authorize the Superintendent, or designee, to approve the use of buses for field trips and athletic trips, and the authority to designate or relocate subsequent school bus stops after the initial annual approval by the Board of Education.

It is recommended that the Board of Education authorize the Superintendent to be designated as the Purchasing Agent to approve purchases within the annual appropriate measures for the calendar year 2025.

It is recommended that the Board of Education authorize the Superintendent to employ such temporary personnel as needed for emergency situations. Such employment will be presented for approval by the Board at the next regular meeting.

It is recommended that the Board of Education authorize the Superintendent to act as the Board designee in such matters as suspension appeals, the hearing of grievances and such similar matters.

It is recommended that the Board of Education authorize the Superintendent and the Treasurer to participate in all appropriate federal and state programs and to file the required applications and reports.

It is recommended that the Board of Education designate the Coshocton County Beacon and the Coshocton Tribune as the official newspapers and WTNS as the official radio station of the Board of Education.

It is recommended that the Board of Education establish a Service Fund for the payment of expenses actually incurred by Board members in the performance of their duties or members-elect in training and orientation to the performance of their duties. (R.C. 3315.15)

It is recommended that the Board of Education designate Burleson Law Office and BrickerGraydon Law Office to represent the Board in legal proceedings, arbitrations, mediations, and other proceedings and authorize the Superintendent and Treasurer to consult with other outside counsel who may possess needed subject matter expertise.

This Certificate is required to be signed by the Treasurer and submitted to the Board before the vote is taken on the Resolution of Necessity. A copy of the original signed document is attached. 

CERTIFICATE OF ESTIMATED LIFE AND MAXIMUM MATURITY

To:    Board of Education

         Coshocton City School District

         Coshocton County, Ohio

The undersigned Treasurer of the Board of Education of the Coshocton City School District, Coshocton County, Ohio, as the fiscal officer of said school district, hereby certifies as follows:

The estimated life of the improvements described as follows exceeds five years:

constructing, renovating, repairing and improving school facilities, including constructing a new middle/high school and     including under a program of the Ohio Facilities Construction Commission; furnishing and equipping the same; improving     the sites thereof; and acquiring real estate and interests therein

The maximum maturity of bonds issued to pay the cost of such improvements is 37 years, calculated in accordance with Ohio Revised Code Section 133.20.

Dated: January 13, 2025

                                                                                                                    Treasurer, Board of Education

                                                                                                                    Coshocton City School District

                                                                                                                    Coshocton County, Ohio

It is recommended that the Board Approve the following Resolution of Necessity of Bond Issue.

This board action is the first step taken in the process to have a levy placed on the May ballot that will address both the current High School and a new Middle/High School. (Resolution to be submitted is attached)

BOARD OF EDUCATION

COSHOCTON CITY SCHOOL DISTRICT

COSHOCTON COUNTY, OHIO

The Board of Education (the “Board”) of the Coshocton City School District, Coshocton County, Ohio (the “School District”), held its organizational meeting on January 13, 2025, at 6:30 p.m., in the Library at Coshocton Elementary School, 1203 Cambridge Road, Coshocton, Ohio 43812, with the following members present:

M___. ________________________ introduced the following resolution and moved its passage:

RESOLUTION DECLARING NECESSITY OF BOND ISSUE

IN THE AMOUNT OF $22,300,000 AND TO SUBMIT THE

QUESTION OF SUCH BOND ISSUE TO THE ELECTORS

(Ohio Revised Code Section 133.18)

WHEREAS, the Board has determined that it is necessary to finance the construction and acquisition of certain permanent improvements to the School District’s facilities through the issuance of general obligation bonds (the “Bonds,” as further defined herein) for “one purpose” (as defined in Ohio Revised Code Section 133.01(Z)(4)) as described hereinbelow, which Bonds the School District has the power and authority to issue; and

WHEREAS, a resolution declaring the necessity of levying a tax outside the ten-mill limitation to pay the debt charges on the Bonds (and any securities issued in anticipation thereof) must be passed and certified to the County Auditor of Coshocton County, Ohio (the “County Auditor”) in order to permit the Board to consider the levy of such a tax, and must request that the County Auditor certify to the Board the current total taxable value of the School District and the estimated average annual property tax levy, expressed in mills for each $1 of taxable value as well as in dollars for each $100,000 of the “county auditor’s appraised value” (as defined in Ohio Revised Code Section 5705.01(P)), that the County Auditor estimates will be required to pay the debt charges on the Bonds (and any securities issued in anticipation thereof) over the stated maximum maturity of the Bonds;

NOW, THEREFORE, BE IT RESOLVED by the Board of Education of the Coshocton City School District, Coshocton County, Ohio, a majority of all of the members thereof concurring, that:

1. It is necessary for the purpose of constructing, renovating, repairing and improving school facilities, including constructing a new middle/high school and including under a program of the Ohio Facilities Construction Commission; furnishing and equipping the same; improving the sites thereof; and acquiring real estate and interests therein, to issue and sell bonds of the School District in the amount of $22,300,000 (the “Bonds”). It is further necessary that there shall be annually levied on all the taxable property in the entire territory of the School District a tax outside of the ten-mill limitation (the “Bond Levy”) to pay the debt charges on the Bonds and any securities that the Board may determine to issue in anticipation thereof. The Bonds shall be dated approximately July 1, 2025; shall have an estimated net average rate of interest of 4.85% per annum; and shall have the principal be paid over a maximum period not to exceed 37 years, as calculated under Ohio Revised Code Chapter 133. The Bond Levy shall be an additional levy in effect upon the entire territory of the School District and will include a levy on the tax list and duplicate for the 2025 tax year (commencing in 2025, first due in calendar year 2026), if approved by a majority of the electors voting thereon.

2. As authorized by Ohio Revised Code 133.18, the question of issuing the Bonds shall be submitted to all of the electors in the entire territory of the School District at the election to be held on May 6, 2025. All of the territory of the School District is located in Coshocton County, Ohio.

3. Pursuant to Ohio Revised Code 133.18(C), the Treasurer of this Board is directed to immediately certify a copy of this Resolution to the County Auditor so that the County Auditor may promptly certify to the Board the current total taxable value of the School District and the estimated average annual property tax levy, expressed in mills for each $1 of taxable value as well as in dollars for each $100,000 of the county auditor’s appraised value, that the County Auditor estimates will be required to pay the debt charges on the Bonds (and any securities issued in anticipation thereof) over the stated maximum maturity of the Bonds.

4. It is hereby found and determined that all formal actions of this Board concerning and relating to the passage of this Resolution were taken in an open meeting of this Board, and that all deliberations of this Board and of any of its committees that resulted in such formal action were in meetings open to the public in compliance with all legal requirements, including Ohio Revised Code 121.22.

It is recommended that the Board approve the following resolution (actual resolution attached):

BOARD OF EDUCATION

COSHOCTON CITY SCHOOL DISTRICT

COSHOCTON COUNTY, OHIO

The Board of Education (the “Board”) of the Coshocton City School District, Coshocton County, Ohio (the “School District”), held its organizational meeting on January 13, 2025, at 6:30 p.m., in the Library at Coshocton Elementary School, 1203 Cambridge Road, Coshocton, Ohio 43812, with the following members present:

M___. ____________________ introduced the following resolution and moved its passage:

RESOLUTION AUTHORIZING THE USE OF A PORTION OF THE PROCEEDS OF BONDS OR BOND ANTICIPATION NOTES OF THE SCHOOL DISTRICT, IN THE ESTIMATED PRINCIPAL AMOUNT OF NOT TO EXCEED $22,300,000, TO BE ISSUED FOR THE PURPOSE OF CONSTRUCTING, RENOVATING, REPAIRING AND IMPROVING SCHOOL FACILITIES, INCLUDING CONSTRUCTING A NEW MIDDLE/HIGH SCHOOL AND INCLUDING UNDER A PROGRAM OF THE OHIO FACILITIES CONSTRUCTION COMMISSION; FURNISHING AND EQUIPPING THE SAME; IMPROVING THE SITES THEREOF; AND ACQUIRING REAL ESTATE AND INTERESTS THEREIN

WHEREAS, the School District reasonably anticipates that it will incur certain “Original Expenditures” (as defined in Treasury Regulations Section 1.150-2(c) and Section 1.150-2(d)(3)) for the above-referenced purpose (the “Project”); and

WHEREAS, the School District may advance costs for Original Expenditures for the Project from its General Fund (USAS 001) and/or its Permanent Improvement Fund (USAS 003); and

WHEREAS, the School District intends to reimburse itself, within 18 months from the later of the date of the Original Expenditures or the date the Project is placed in service (but in no event more than three years after the Original Expenditures are paid or, alternatively, five years after the Original Expenditures are paid if the special rule for long-term construction projects set forth in Treasury Regulations Section 1.150-2(d)(2)(iii) is applicable), for Original Expenditures of not to exceed $22,300,000 for the Project from the proceeds of one or more series of tax-exempt obligations (the “Obligations”) to be issued by the School District;

NOW, THEREFORE, BE IT RESOLVED by the Board of Education of the Coshocton City School District, Coshocton County, Ohio, that:

Section 1. The School District intends that this resolution shall constitute an “official intent” for purposes of 1.150-2(e) of the Treasury Regulations prescribed under the Internal Revenue Code of 1986, as amended, and declares its intention to use a portion of the proceeds of the Obligations to reimburse the School District for expenses of the Project advanced from its General Fund and/or Permanent Improvement Fund.

Section 2. The School District intends to make a reimbursement allocation on its books for the Original Expenditures within the “reimbursement period” set forth under 1.150-2(d)(2) of the Treasury Regulations, namely not later than 18 months after the later to occur of (a) the respective date each Original Expenditure is paid, or (b) the date the Project is “placed in service” within the meaning of Treasury Regulations Section 1.150-2(c), but in no event more than three years after each Original Expenditure is paid or, alternatively, five years after the Original Expenditures are paid if the special rule for long-term construction projects set forth in Treasury Regulations Section 1.150-2(d)(2)(iii) is applicable.

Section 3. It is hereby found and determined that all formal actions of this Board concerning and relating to the passage of this Resolution were taken in an open meeting of this Board, and that all deliberations of this Board and of any of its committees that resulted in such formal action were in meetings open to the public in compliance with all legal requirements, including Ohio Revised Code 121.22.

It is recommended that the Board of Education approve the following personnel items pending required paperwork, licensure, and BCI/FBI Background checks. Salary placement is per the negotiated agreement subject to verification of degree and experience:

• New Employees
  • Paul Bowman - CHS Custodian - Effective 1/7/2025
• Salary Adjustments - Effective January 1, 2025
  • Cassandra Jones - MA
  • Blake Mencer - MA +45
• Athletic Service Contracts
  • Kobe Rust
    • Non-Staff - Junior High Wrestling
  • Bruce Potts
    • Boys Basketball Volunteer
• Reassignments and Transfers
  • Jeff West - Revoke CHS Custodian effective 1/1/2025 - Approved at BOE Mtg. on 12/19/2024