Meeting Details
October 31, 2024
6:30pm
Coshocton Elementary School Library, 1203 Cambridge Rd.
Purpose
N/A
1.
194-2024 Call to Order
Minutes
The meeting was called to order at 6:30
2.
Pledge of Allegiance
3.
Mission Statement
Coshocton City Schools, in partnership with families and community, will empower individuals to become literate, respectful, responsible, and independent lifelong learners in an ever-changing global society.
Minutes
President Susan Mann read the mission statement
4.
Roll Call
5.
195-2024 Adoption of the Agenda
It is recommended that the Board of Education adopt the agenda.
Minutes
Mr. Kowalski stated that the agenda needed to be adjusted. 10.4 Stipens—Ryan Weaver needs to be removed from tonight's agenda. Mr. Nicholas has spoken to him, and this will be moved to the next meeting after all requirements are met.
The board approved the agenda with the above change.
Result: Approved
Motioned: Dr. Jere Butcher, Board Member
Seconded: Mr. Sam Bennett, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. David Shutt, Vice-President | X | ||
| Mrs. Stacey Ganz, Board Member | X | ||
| Mr. Sam Bennett, Board Member | X | ||
| Dr. Jere Butcher, Board Member | X | ||
| Mrs. Susan Mann, President | X |
6.
196-2024 Approval of Meeting Minutes
It is recommended that the Board of Education approve the following meeting minutes:
Minutes
There were not changes to the minutes as presented. The board voted to approve the minutes.
Motioned: Mr. David Shutt, Vice-President
Seconded: Mrs. Stacey Ganz, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. David Shutt, Vice-President | X | ||
| Mrs. Stacey Ganz, Board Member | X | ||
| Mr. Sam Bennett, Board Member | X | ||
| Dr. Jere Butcher, Board Member | X | ||
| Mrs. Susan Mann, President | X |
6.1
2024 September 26 Meeting Minutes
Minutes
Result: Approved
7.
Hearing of the Public
This meeting is a public meeting of the Board of Education to conduct the School District's business and is not to be considered a public community meeting. As indicated, there is time for public participation during the meeting. Those addressing the Board will be allotted three (3) minutes.
Minutes
There was no public participation.
8.
197-2024 Treasurer's Report and Recommendations
It is recommended that the Board of Education approve the following items:
Minutes
Motioned: Mr. Sam Bennett, Board Member
Seconded: Mrs. Susan Mann, President
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. David Shutt, Vice-President | X | ||
| Mrs. Stacey Ganz, Board Member | X | ||
| Mr. Sam Bennett, Board Member | X | ||
| Dr. Jere Butcher, Board Member | X | ||
| Mrs. Susan Mann, President | X |
8.1
Updates
Insurance Fund Balance Report:
The Medical Insurance balance increased by $23,409.81 this month to $674,837.68. The total fund balance increased by $26,068.90 to $899,963.72.
8.2
197.1-2024 Monthly Financial Report
It is recommended that the Board of Education approve the attached Financial Summary as presented.
The General Fund's beginning Cash Balance in September was $6,605,652.
General Fund September Revenue = 1,666,371
General Fund September Expenditures = 2, 098,137
September General Fund Ending Cash Balance = $6,173,786
Total Cash Balance - All Funds = $13,960,110
Total Encumbrances - All Funds = 8,460,105
Unencumbered Cash Balance - All Funds = $5,500,005
Minutes
Ms. Eyerman reviewed the financial statements and the YTD revenue and expenditures with the board members. She stated that the district is a quarter of the way through the fiscal year and all monthly revenue and expenditure lines were approximately 1/4 of the total annual budgets as expected. She also reviewed beginning and ending month and year-to-date balances.
Result: Approved
8.3
197.2-2024 Permanent Appropriations & Estimated Resources for Fiscal Year 2025
It is recommended that the Board of Education ratify the FY25 Final Appropriations and the FY25 Final Certificate of Estimated Resources Filed with the Coshocton County Auditor.
Minutes
Ms. Eyerman reviewed the summary pages of the permanent appropriations and the Certificate of Estimated Resources received from the county auditor in October.
Result: Approved
8.4
197.3-2024 Fiscal Year 2025 Debt Payments
It is recommended that the Board of Education approve the annual Debt Payments due December 1, 2024, and June 1, 2025. The total amount of the payments to be made in FY 2025 equals $851,114.95. A breakdown of the 2024-2025 payments is in the attached document.
- Zion -(voted) Refunded Bonds, principal, and interest - $153,985.00
- Truist Government Finance - (Lease) Field House Lease - $51,326.65
- Bank of New York - (voted - LP=6/1/2031) QSCBs - $546,197.50
- Huntington NB (CHS HB264) - $62,997.25
- Peoples Bank (CES HB264) - $36,608.55
Minutes
Result: Approved
8.5
197.4-2024 Donations
It is recommended that the Board of Education accept the following donations:
- Prom Donation Class of 2026 - 300-9126
- Hathaway, Inc. - $250
- Senior Class 2025 - 200-9125-458
- Miss Jennifer's Dance Studio, LLC - $100
- SIMONA Boltaron Inc. - $100
- Bradford Financial Group, LLC - $100
- Thanksgiving Dinner - 018-905F
- Daniel Duren, Prudential Advisors - $150
- H. Dewey Thompson Financial Service - $100
- Dr. David Erwin & Associates, Inc. - $50
- Coshocton Foundation
- Multi-Categorical Class Project - 019-961J - $4,100
- Gifted for Think Law Program for Critical Thinking Curriculum - 019-961E - $6,500
- Derek A. Brown Elgart Memorial - Soccer Benches at Stewart Field - 019-941L - $5,000
Minutes
Ms Eyerman expressed gratitude, on behalf of the board, to the community members, businesses, and the foundation for their generosity to our district and the students.
Result: Approved
9.
198-2024 Business Items
It is recommended that the Board of Education approve the following business items:
Minutes
Motioned: Dr. Jere Butcher, Board Member
Seconded: Mr. David Shutt, Vice-President
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. David Shutt, Vice-President | X | ||
| Mrs. Stacey Ganz, Board Member | X | ||
| Mr. Sam Bennett, Board Member | X | ||
| Dr. Jere Butcher, Board Member | X | ||
| Mrs. Susan Mann, President | X |
9.1
198.1-2024 Coshocton County Board of DD - General Services Agreement
It is recommended that the Board of Education approve the 2024-2025 Agreement with the Coshocton County Board of Developmental Disabilities for August 21, 2024 through May 23, 2025.
9.2
198.2-2024 CCEA MOU
It is recommended that the Board of Education approve an MOU with Coshocton City Education Association to add (1) Assistant Wrestling Coach supplemental contract position to the Supplemental Salary Schedule for the 2024-2025 and the 2025-2026 contract years.
Minutes
Mr. Kowalski explained that this was an MOU for the next two years for an additional coach for wrestling.
Result: Approved
9.3
198.3-2024 RFP META Electric Service
It is recommended that the Board of Education approve the Resolution authorizing META Solutions, acting jointly as a member of the Ohio School Consortium, to issue a request for proposal for the purchase of competitive retail electric service from the lowest and best bidder submitted to consortium and authorizing the Board to purchase competitive retail electric service from such bidder.
Minutes
Ms. Eyerman explained that now is the time we work with the Ohio School Consortium, consisting of many IT sites around the state for competitive retail electric services OME-RESA is part of this consortium. Working with the larger consortium provides more competitive rates for our district.
Result: Approved
10.
199-2024 Superintendent Report and Recommendations
It is recommended that the Board of Education approve the following items:
Minutes
Motioned: Mr. Sam Bennett, Board Member
Seconded: Mrs. Stacey Ganz, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. David Shutt, Vice-President | X | ||
| Mrs. Stacey Ganz, Board Member | X | ||
| Mr. Sam Bennett, Board Member | X | ||
| Dr. Jere Butcher, Board Member | X | ||
| Mrs. Susan Mann, President | X |
10.1
Updates
10.2
199.1-2024 Personnel
It is recommended that the Board of Education approve the following personnel items pending required paperwork, licensure, and BCI/FBI Background checks. Salary placement is per the negotiated agreement subject to verification of degree and experience:
- New Employees
- Daphne Patterson - Substitute Teacher CES - $130 per day - Effective 10/28/2024
- Shaylee Ackley - CHS Educational Assistant (1:1) - Effective 11/4/2024 pending proper licensure requirements and required background checks.
- Jusdeanna Hughes - CES Student Monitor - Effective 11/4/2024
- Resignations/Retirements
- Retirements
- John McPeak - CHS Head Custodian - Effective 12/31/2024
- Donald McVay - CES Head Custodian - Effective 12/31/2024
- Resignations
- Dana Fortney - CES Student Monitor - Effective 10/25/2024
- Tammy Jacobs - CES Substitute Teacher - Effective 10/25/2024
- Retirements
- Salary Adjustments Effective January 1, 2025
- Blake Mencer - MA +30
- Reassignments and Transfers
- Emily (Casey) Michael - From Educational Assistant 1:1 CHS to Educational Assistant CHS
- Supplemental Contracts
- Jenni Carmichael - Ernie's Club (aka SADD) - Level 1
- Jenni Carmichael - Prom Promise - Level 1
- Service Contracts
- Tim Ward - Planetarium Shows - $40 per Show
- Ron Derewicki - Planetarium Shows - Volunteer
Minutes
Mr. Kowalski pointed the retirements out to the board members attention.
Result: Approved
10.3
199.2-2024 Science of Reading Stipends
It is recommended that the Board of Education approve the following Science of Reading Stipends:
- Jordan Haumschild - $400
- James Helter - $400
- Dawne Shook - $1,200
- Barry Hardesty - $400
- Jenni Carmichael - $1,200
Minutes
Mr. Kowalski explained that this is required training for the HS this year - Reimbursed through the State of Ohio.
Result: Approved
10.4
199.3-2024 LETRS Stipends
It is recommended that the Board of Education approve the following stipends for LETRs training by the following individuals:
- Katie Aggas - $600
- McKenzie Braun - $300
- Natasha Brickles - $150
- Amy Cox - $150
- Dee Demyan - $450
- Jamie Duling - $450
- Lynn Garber - $300
- Jay Gill - $150
- Stacey Jackson - $600
- Jody Johnson - $450
- Cassandra Jones - $600
- Kimberlee Kulczycki - $600
- Kelly McCrea - $600
- Michael McKee - $600
- Aaron Mencer - $450
- Erika Michael - $600
- Shelley Moats - $600
- Angela Paugh - $300
- Natalie Prince - $750
- Jerry Shook - $150
- Laura Skjold - $600
- Shelby Smith - $600
- Stephanie Snider - $450
- Jamie Swigert - $600
- Amy Unkefer - $600
- Michelle Woodie - $150
- Jennifer Young - $600
Minutes
-Change to the agenda:
10.4 Stipens—Ryan Weaver was removed from tonight's agenda. Mr. Nicholas has spoken to him, and this will be moved to the next meeting after all requirements are met.
Mr. Kowalski explained that these payments are for the CES staff training that began last year.
Result: Approved
10.5
199.4-2024 Exempt Administrative Staff Salary Changes for 2024-2025
It is recommended that the Board of Education approve the 2024-2025 salaries for all Exempt Administrative Staff members as presented - retroactive to July 1, 2024.
Minutes
Mr. Kowalski clarified that these changes are retro to the beginning of the contract year, July 1, 2024.
Result: Approved
10.6
199.5-2024 Director of Operations
It is recommended that the Board of Education approve the appointment of Jacob Conrad as the Director of Operations under a 3- year administrator contract effective August 1, 2024 through July 31, 2027.
Minutes
Result: Approved
10.7
199.6-2024 NEOLA Policies Approval
It is recommended that the Board of Education adopt the following NEOLA policies: (N)=New, (R)=Revised, (D)=Delete
- (R) 1130 Conflict of Interest
- (R) 3113 Conflict of Interest
- (R) 4113 Conflict of Interest
- (R) 6110 Grant Funds
- (R) 6111 Internal Controls
- (R) 6112 Cash Management of Grants
- (R) 6114 Cost Principles Spending Federal Funds
- (R) 6325 Procurement Federal Grants Funds
- (R) 6550 Travel Payment and Reimbursement Relocation Costs
- (R) 7310 Disposition of Surplus Property
- (R) 7450 Property Inventory
Minutes
Mr. Kowalski explained that this update is due to federal spending guideline requirements. Our large update is coming, and when available, the update will be printed for the board members to review. He said that there will be some changes that he will draw the board's attention to. He stated that the Title IX requirements policy is on hold.
Result: Approved
11.
200-2024 Executive Session
It is recommended that the Board of Education enter into Executive Session for the purpose of:
Minutes
The board voted to enter an executive session at 6:42 p.m. with no action to follow to discuss district safety and security and update on legal matters. The board exited the executive session at 7:01 p.m. and resumed the meeting.
Result: Approved
Motioned: Mr. David Shutt, Vice-President
Seconded: Mrs. Susan Mann, President
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. David Shutt, Vice-President | X | ||
| Mrs. Stacey Ganz, Board Member | X | ||
| Mr. Sam Bennett, Board Member | X | ||
| Dr. Jere Butcher, Board Member | X | ||
| Mrs. Susan Mann, President | X |
12.
Board Discussion Items
Minutes
Ms. Mann shared that she was at the band and choir concert last night. She said that we are mighty! Mr. Moore has brought an energy to these groups
Mr. Shutt and Dr. Butcher attended the Community Advisory Team meeting. They were happy with the numbers in attendance and thought there was good conversation related to the CHS OFCC project.
Mr. Kowalski is concerned about participation numbers in girls' athletics. He will work with the coach, stating that there is nothing like playing for your own high school's team.
Mrs. Mann asked which athletic programs have active biddy programs.
Mr Kowalski discussed the pool and stated that he would get with Justin to determine what other school districts pay for the use of our pool.
13.
Announcements
- Community Advisory Team
Minutes
Mr. Kowalski shared that we had the Community Advisory Team meeting the other night and had a great turnout. The next CAT meeting will be on November 20th. Mr. Kowalski stated that he would be reaching out to possible PAC team members.
14.
Next Meeting(s)
All meetings are currently scheduled to be held in the Coshocton Elementary School library at 6:30 p.m. unless otherwise noted.
- Regular Meeting - Thursday, November 21, 2024
- Regular Meeting - Thursday, December 19, 2024
- Records Commission and Organizational Meetings - Thursday, January 9, 2025
15.
201-2024 Adjournment
It is recommended that the Board of Education adjourn the meeting.
Minutes
The meeting adjourned at 7:21 p.m.
Result: Approved
Motioned: Mrs. Susan Mann, President
Seconded: Mrs. Stacey Ganz, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. David Shutt, Vice-President | X | ||
| Mrs. Stacey Ganz, Board Member | X | ||
| Mr. Sam Bennett, Board Member | X | ||
| Dr. Jere Butcher, Board Member | X | ||
| Mrs. Susan Mann, President | X |
