Meeting Details
August 17, 2023
6:30pm
Coshocton City Schools - Coshocton Elementary School, 1203 Cambridge Rd., Coshocton OH
Purpose
N/A
1.
120-2023 Call to Order
Minutes
The meeting was called to order at 6:30 p.m.
Resolution: 120-2023
2.
Pledge of Allegiance
3.
Mission Statement
Coshocton City Schools, in partnership with families and community, will empower individuals to become literate, respectful, responsible, and independent lifelong learners in an ever-changing global society.
Minutes
President Phil Hunt read the mission statement.
4.
Roll Call
Minutes
All members of the board were in attendance.
5.
121-2023 Adoption of the Agenda
It is recommended that the Board of Education adopt the agenda.
Minutes
There were no changes to the agenda.
Resolution: 121-2023
Motioned: Dr. Jere Butcher, Board Member
Seconded: Mrs. Susan Mann, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. David Shutt, Board Member | X | ||
| Mr. Sam Bennett, Vice-President | X | ||
| Dr. Jere Butcher, Board Member | X | ||
| Mr. Phil Hunt, President | X | ||
| Mrs. Susan Mann, Board Member | X |
6.
122-2023 Approval of Meeting Minutes
It is recommended that the Board of Education approve the following meeting minutes:
- Regular Meeting Minutes - Wednesday, July 19, 2023
Minutes
There were no changes to the July 19th meeting minutes.
Resolution: 122-2023
Motioned: Mr. Sam Bennett, Vice-President
Seconded: Mr. Phil Hunt, President
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. David Shutt, Board Member | X | ||
| Mr. Sam Bennett, Vice-President | X | ||
| Dr. Jere Butcher, Board Member | X | ||
| Mr. Phil Hunt, President | X | ||
| Mrs. Susan Mann, Board Member | X |
7.
Hearing of the Public
This meeting is a meeting of the Board of Education in public for the purpose of conducting the School District’s business and is not to be considered a public community meeting. In order for the Coshocton City School Board of Education to conduct its meetings in a productive and efficient manner that assures that the regular agenda of the Board is completed in a reasonable period of time, a maximum of thirty minutes of public participation will be permitted at each regular meeting, unless extended by a vote of the Board. Any person or group wishing to address the Board shall register their intent to participate upon their arrival at the meeting. All statements should be addressed to the presiding officer. The Board retains the right to table any matter until further study can be made. Each participant addressing the Board will give his/her name, address, and group affiliation, and shall be limited to three-minutes duration.
Minutes
There was no public participation.
8.
Board and Staff Reports
8.1
Technology
Minutes
Mr. Olinger reviewed technology projects that took place over the past year and shared a list of upcoming projects. He shared data related to the number of help tickets responded to. Mr. Olinger shared that the Internet filtering with Securly keeps the district legally compliant with content-based filtering. The district also added comprehensive self-harm and bullying protection.- he thanked the building administrators and guidance counselors for the work they put in related to this. Next, Mr. Olinger shared information related to the Stewart Field E-Rate project; saying that all equipment was in last week except for the point-to-point device and he purchased a separate one to use until the order comes in. He also stated that the district has installed Monitors with wireless access to live-stream events. This will allow HUDL to be wired to internet service this year instead of hot spots. Other items that Mr. Olinger shared were the CHS Surveillance rooms upgrade and the use of Watchdog; the CHS alarm system, a $90K project that will be kicking off Sept 5 that is 100% funded with an OFCC security grant received last fall, and shared that it will allow the administration to disarm sections of the building. It too will have digital watchdog integration. There were camera additions on campus and in both buildings; the purchase of Interactive flat panel solutions for wireless displays for classrooms is on the upcoming plan. He stated that these will be funded with ESSER funds - this technology has been budgeted in the ESSER budget since the original budget filing. Emergency Connectivity Funds were used to install bus Wi-Fi. We do have that on 13 of our buses. The installation was completed this past summer. This could allow students to work on homework before and after school on buses. He shared that Mr. Hanes programmed the 20MPH signs; The district will be purchasing staff & administration Chromebooks. He explained that research shows schools are moving away from Windows and moving toward higher-end Chromebooks for staff and administration; TV Install in the GAC area - allows for live streaming of events. Streamed HUDL camera to them last year so people who were in line for concessions didn't miss the games; and that Allerton Hill Consulting is spearheading our social media across the district. The district is now on Facebook Twitter and Instagram. Mr. Olinger took a minute to thank his support team - - Jeff Haines, Katelyn Minosky, Kim Beaumont, Jon Snider, Aaron Mencer, and Jillian Wesney.
Mr. Hunt asked about the plan to do away with 2 different work order solutions. Jason explained that he and Jake are both utilizing the new one and working to get it built in prep for going live - Mr. Hunt also asked about the fire department assessment, and Jason responded that Staleys has PO and will be working on this building in the fall.
Dr. Butcher asked if we had a lockdown in the district, would the sheriff's department be able to have access to TVs and cameras in the building? Both Jake and Jason concurred that it was possible. The fire department has checked it and Jason will reach out to the sheriff's department.
8.2
GEARS Program
Minutes
Ms. Tammy Jacobs passed out a handout and updated the Board (attached to this agenda) about summer school and the before and after school program. Working through MVESC, she is the site coordinator, hires all staff and the day-to-day operations. Mrs. Jacobs explained that we have a family liaison, Robin Snyder, and an assistant. One of Robin's main jobs is to make family contact and track it in our database. She also sets up 2-3 family events. Last year one of them was a family movie night at Shelby Theater. We also should have a counselor. She will be looking to fill that. Tammy went on to discuss further - The Lead teacher, Jody Johnson 1-3, and Shelby Smith 4-6-Lesson plans that are used and kept in the office for review. She explained that we are currently modeling using ESSER funds but, modeling after the 21st Century grant. She explained that the District will be applying for that grant to carry forward this year. Mrs. Jacobs shared that there is a large piece of social/emotional learning - about an hour is spent on this every evening. The ratio is 1:18. She tries to keep 2 staff with 18 students. She shared that she is required to complete parent surveys. Mrs. Jacobs shared that Summer school will take place 2 weeks in June and 2 weeks in August, 8 days each from 8:30-2:30. Breakfast and lunch are provided. Mornings consist of math and reading enrichment plus hours of social-emotional learning. The social-emotional learning is provided through 3 clubs 1st+3rd. Each club is 30 minutes long, with art, STEM, and karate, She also said thank you to Mr. Bennett for the coalminer experience. Mrs. Jacobs shared that 2023-2024 before and after-school care will start next Tuesday. A welcome letter application and calendar will be given out at the Open House. The Program will start on Sept 11th with before and after school. Before school is Monday through Friday, and after school is Monday through Thursday, with a focus on homework completion and help keeping up in classes. Snacks are provided.
Mrs. Mann mentioned that she had heard great things about the program and thanked Mrs. Jacobs for all she was doing.
9.
Board Discussion Items
Minutes
There were no discussion items.
10.
123-2023 Treasurer's Report and Recommendations
It is recommended that the Board of Education approve the following items:
Minutes
The vote recorded on this item is for items 10.2 & 10.3.
Resolution: 123-2023
Motioned: Mr. David Shutt, Board Member
Seconded: Mrs. Susan Mann, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. David Shutt, Board Member | X | ||
| Mr. Sam Bennett, Vice-President | X | ||
| Dr. Jere Butcher, Board Member | X | ||
| Mr. Phil Hunt, President | X | ||
| Mrs. Susan Mann, Board Member | X |
10.1
Updates
Insurance Fund Balance
10.2
123.1-2023 Monthly Financial Report
Minutes
The vote for this item is recorded on item 10.0.
Resolution: 123.1-2023
Result: Approved
10.3
123.2-2023 Donations
- Donald & Debra McVay - District Project(s) - 001-1890 - $500
Minutes
The vote for this item is recorded on item 10.0.
Resolution: 123.2-2023
Result: Approved
11.
124-2023 Business Items
It is recommended that the Board of Education approve the following business items:
Minutes
The vote recorded on this item is for items 11.1 through 11.3.
Resolution: 124-2023
Motioned: Mr. Sam Bennett, Vice-President
Seconded: Dr. Jere Butcher, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. David Shutt, Board Member | X | ||
| Mr. Sam Bennett, Vice-President | X | ||
| Dr. Jere Butcher, Board Member | X | ||
| Mr. Phil Hunt, President | X | ||
| Mrs. Susan Mann, Board Member | X |
11.1
124.1-2023 Local Interagency Agreement Coshocton County Board of DD
It is recommended that the Board of Education approve the Local Interagency Agreement between Coshocton County Head Start, Coshocton City Schools, Ridgewood Local Schools, River View Local Schools, and the Coshocton County Board of Developmental Disabilities effective August 1, 2023 through July 31, 2024, as submitted by Todd Johnson, Director of Special Services.
Minutes
The vote for this item is recorded on item 11.0.
Resolution: 124.1-2023
Result: Approved
11.2
124.2-2023 G & J Pepsi-Cola Bottlers, Inc. Agreement
It is recommended that the Board of Education approve the five-year Exclusive Beverage Agreement with G & J Pepsi-Cola Bottlers, Inc. for the period of August 1, 2023 through July 31, 2028, as submitted by Justin Smith, Athletic Director.
Minutes
The vote for this item is recorded on item 11.0.
Resolution: 124.2-2023
Result: Approved
11.3
124.3-2023 Coshocton Behavioral Health Choices
It is recommended that the Board of Education approve the Memorandum of Understanding between Coshocton City Schools and Coshocton Behavioral Health Choices to aid in prevention, early intervention, counseling and serve as Homeless Liaison/Coordinator for the 2023-2024 school year. The student/family services may extend into the summer as needed and approve by the District.
- Coshocton Elementary Counselor - Not to exceed 30 hours per week - $30.50 per hour - Monthly amount of $3,660 for 9 months for a total of $32,940
- Coshocton High School Counselor and McKinney-Vento case manager services - Not to exceed 40 hours per week - $30.50 per hour - Monthly amount of $4,880 for 9 months for a total of $$43,920
Minutes
The vote for this item is recorded on item 11.0.
Resolution: 124.3-2023
Result: Approved
12.
125-2023 Superintendent Report and Recommendations
It is recommended that the Board of Education approve the following items:
Minutes
The vote recorded on this item is inclusive of items 12.2 through 12.8.
Resolution: 125-2023
Motioned: Mr. David Shutt, Board Member
Seconded: Mr. Phil Hunt, President
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. David Shutt, Board Member | X | ||
| Mr. Sam Bennett, Vice-President | X | ||
| Dr. Jere Butcher, Board Member | X | ||
| Mr. Phil Hunt, President | X | ||
| Mrs. Susan Mann, Board Member | X |
12.1
Updates
12.2
125.1-2023 Personnel
It is recommended that the Board of Education approve the following personnel items pending required paperwork, licensure, and BCI/FBI Background checks. Salary placement is per the negotiated agreement subject to verification of degree and experience:
- New Employees - Certified
- McKenna Lowe - CES Grade 6 Substitute Teacher to be paid at the substitute teacher daily rate until licensure is obtained -Effective 2023-2024 school year -
- Clay Davis - Previously hired as an Intervention Specialist at Degree: BA Step: 0 on June 15, 2023 - Change to Substitute Intervention Specialist to be paid at the substitute teacher daily rate until licensure is obtained -Effective 2023-2024 school year
- Riley Conkle - Previously hired as an Intervention Specialist at Degree: BA Step: 0 on July 19, 2023 -Change to Substitute Intervention Specialist to be paid at the substitute teacher daily rate until licensure is obtained -Effective 2023-2024 school year
- Nicholas Shaw - Previously hired as a CES Intervention Specialist ED - Change to Substitute Intervention Specialist to be paid at the substitute teacher daily rate until licensure is obtained - Effective 2023-2024 school year
- New Employees - Classified
- Colleen Schimmel - Bus Driver - Effective 2023-2024 school year
- Resignations/Retirements
- Donna Yoder - CES Grade 4 - Resignation Effective 08/04/2023
- Tracy Brown - CES Educational Assistant MC - Resignation Effective 8/15/23
- Salary Adjustments
- Kristi Timmons - MA +30
- Reassignments and Transfers
- Jennifer Spang - FROM: Intervention Specialist-Title TO: 4th Grade Teacher - Effective 2023-2024 school year
- Brenda Miller - FROM: Educational Assistant 1:1 TO: Educational Assistant ED - Effective 2023-2024 school year
- Classified Contracts
- Carly Hartmeyer, CES Cafeteria - Change from 2.5 hrs. p/day to 3.5 hrs. p/day - Effective 2023-2024 school year
- Stipends
- Shelley Moats - Orton-Gillingham Training Stipend - July 31-Aug. 4, 2023 - $25 per hour for 6.5 hours per day for 5 days
- Supplemental Contracts
- Melissa Duling - 7th Grade Volleyball Coach - Level 3
- Matt Nicholas - Alternate Administrator for LPDC - 2023-2026 as appointed by Mr. Mark Kowalski, Superintendent
- Pupil Activity Contracts - Non-Staff
- Matt Hartley - Boys Soccer Volunteer
- Substitute Bus Drivers - 2023-2024 school year
- Troy Spang
- Athletic Service Contracts
- John George - Custodian Stewart Field - $2,500 per season, 12 week maximum
- Travis Arnold - Painter Practice Field - $100 per week, 12 week maximum
- Jamie Helter - Football Varsity Scoreboard & Clock - $25 per game
- Steve Chrisman
- Football - Varsity Announcer - $25 per game
- Volleyball - Backup Announcer - $25 per night
- Soccer - Scoreboard/Announcer - $25 per game
- Briar Swigert - Soccer - Backup Announcer - $25 per game
- Darin Desender - Football 40 Second Clock - $25 per game
- James Herman
- Football - Alternate as needed - $25 per game
- Soccer - Alternate as needed - $25 per game
- Volleyball - Alternate as needed - $25 per night
- Darcy Nelson - Volleyball Varsity Announcer - $25 per night
- Mary Stenner - Volleyball Varsity Announcer - $25 per night
- Lori Chrisman
- Volleyball Varsity Scoreboard & Clock - $25 per night
- Volleyball Lower Level Scoreboard & Clock - $25 per night
- Jimmy Allison - Football Set Up & Tear Down Varsity - $375 per season
- Jana VanDusen - Ticket Manager - All Sports - $4,000 per year
- Site Managers - $40 for up to 3 hours - $60 for over 3 hours per night
- James Helter
- Jimmy Allison
- Nathan Prati
- Jillian Wesney
- Katie Aggas
- James Herman - Alternate
- Megan Hemming - Alternate
- Brent Wyler - Alternate
Minutes
The vote for this item is recorded on item 12.0.
Mr. Kowalski stated that the last of the hiring was completed in the first week of August. He took time to say thank you to Mr. Moore and Mrs. Sheridan for assisting with that this summer. He shared that the district enrollment is now at 1546 students for next year.
Resolution: 125.1-2023
Result: Approved
12.3
125.2-2023 Calamity Day Alternative Make-up Plan
It is recommended that the Board of Education approve the resolution to adopt a calamity day alternative make-up plan for the 2023-2024 school year.
Minutes
The vote for this item is recorded on item 12.0.
Resolution: 125.2-2023
Result: Approved
12.4
125.3-2023 2023-2024 Resident Educator Mentors/Facilitators
It is recommended that the Board of Education approve the following staff members for the Coshocton City Schools Resident Educator Program for the 2023-2024 school year at the approved negotiated rate:
- Mentor Leaders
- Shelley Batchelor
- Shari Lonsberry
Minutes
The vote for this item is recorded on item 12.0.
Resolution: 125.3-2023
Result: Approved
12.5
125.4-2023 Mathematical Modeling and Reasoning - Teacher Stipend
It is recommended that the Board of Education approve a $25 per hour stipend for 4 days, July 17-20, 2023, 6 hours per day, for a total of 24 hours and $600, for Jordan Haumschild to participate in Mathematical Modeling and Reasoning Training.
Minutes
The vote for this item is recorded on item 12.0.
Resolution: 125.4-2023
Result: Approved
12.6
125.5-2023 2023-2024 Foreign Exchange Students
It is recommended that the Board of Education approve the following Foreign Exchange Student(s) for the 2023-2024 school year, as submitted by Scott Loomis, Principal:
- Name: Thomas Inglima
- Country: Italy
- Length of Stay: 10 Months/2 Semesters
- Host Family: Travis & Melissa Webb
- Sponsor: NACEL Open Door
- Name: Philip Zoltan Csehi
- Country: Hungary
- Length of Stay: 10 Months/2 Semesters
- Host Family: Larry & Dawn Peterson
- Sponsor: NACEL Open Door
Minutes
The vote for this item is recorded on item 12.0.
Resolution: 125.5-2023
Result: Approved
12.7
125.6-2023 Bus Routes and Schedules
It is recommended that the Board of Education approve the 2023-2024 Bus Routes for the elementary and high schools, as submitted by Jacob Conrad, Transportation Supervisor.
Minutes
The vote for this item is recorded on item 12.0.
Resolution: 125.6-2023
Result: Approved
12.8
125.7-2023 NEOLA Policy Substitute Teachers Resolution
THE COSHOCTON CITY SCHOOL DISTRICT BOARD OF EDUCATION
EMPLOYMENT OF SUBSTITUTE TEACHERS
WHEREAS, the Coshocton City School District Board of Education (“Board of Education”) anticipates that the District may experience difficulty obtaining substitute teachers during the 2023-2024 school year; and
WHEREAS, pursuant to authority granted in Section 4 of Senate Bill 1, which was enacted by the 134th General Assembly and became effective as an emergency measure on October 28, 2021, the Board of Education was authorized to establish its own education requirements for individuals to serve as substitute teachers in the District during the 2021-2022 school year; and
WHEREAS, the General Assembly has extended this authority for the 2022-2023 and 2023-2024 school years through enactment of House Bill 583; and
WHEREAS, the Board of Education desires to temporarily adopt modified education requirements for substitute teachers in accordance with the law during the 2022-2023 and 2023-2024 school years as a measure to help ensure availability of a sufficient number of substitute teachers.
NOW THEREFORE, be it resolved by the Coshocton City School District Board of Education as follows:
SECTION I
The Board of Education temporarily authorizes the employment of substitute teachers who do not hold post-secondary degrees, as is otherwise required pursuant to Ohio law and regulations, including Ohio Revised Code 3319.226 and 3319.30, Ohio Administrative Code Section 3301-23-44, and/or Board Policy 3120.04 - Employment of Substitutes, during the 2022-2023 and 2023-2024 school years. In addition to fulfilling the educational requirements adopted by the Board of Education, an individual must be of good moral character and must have completed all required criminal background checks, as well as obtained a valid non-renewable temporary substitute teaching license issued by the Ohio Department of Education to serve as a substitute teacher in the District.
SECTION II
It is found and determined that all formal action of this Board concerning or related to the adoption of this Resolution was adopted in an open meeting of this Board, and all deliberations of this Board and any of its committees that resulted in such formal actions were adopted in meetings open to the public, in compliance with all applicable requirements of the Ohio Revised Code.
Minutes
The vote for this item is recorded on item 12.0.
Resolution: 125.7-2023
Result: Approved
13.
126-2023 Executive Session
It is recommended that the Board of Education enter into Executive Session for the purpose of:
Minutes
The board voted to enter into executive session at 7:11 p.m. The board exited the executive session and resumed the meeting at 8:17 p.m.
Resolution: 126-2023
Motioned: Mr. Sam Bennett, Vice-President
Seconded: Mr. Phil Hunt, President
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. David Shutt, Board Member | X | ||
| Mr. Sam Bennett, Vice-President | X | ||
| Dr. Jere Butcher, Board Member | X | ||
| Mr. Phil Hunt, President | X | ||
| Mrs. Susan Mann, Board Member | X |
14.
Announcements
Minutes
There were no announcements.
15.
Next Meeting(s)
Regular Meeting - Thursday, August 17 September 21, 2023 in the Coshocton Elementary School Library
Special Meeting -
Minutes
The members of the board scheduled a special meeting on August 25, 2023, at 7:30 a.m. at the board office.
16.
127-2023 Adjournment
It is recommended that the Board of Education adjourn the meeting.
Minutes
The meeting adjourned at 8:25 p.m.
Resolution: 127-2023
Motioned: Mr. Phil Hunt, President
Seconded: Mrs. Susan Mann, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. David Shutt, Board Member | X | ||
| Mr. Sam Bennett, Vice-President | X | ||
| Dr. Jere Butcher, Board Member | X | ||
| Mr. Phil Hunt, President | X | ||
| Mrs. Susan Mann, Board Member | X |
