Meeting Details
January 12, 2023
6:30pm
Coshocton City Schools
Purpose
N/A
1.
6:30 p.m. Tax Budget Hearing for Fiscal Year 2023
Minutes
Ms. Eyerman presented the Tax Budget to the Board. She reviewed each page of the document with them, explaining what was being asked for and how the data was determined for each page. There were no questions from the Board or anyone in attendance.
2.
Moment of Silence in Remembrance of Jason Minosky
Minutes
Dr. Hire asked the Board and all in attendance to take a share a moment of silence in honor of and remembrance of Jason Minosky, CHS Teacher who passed away on December 30, 2022.
3.
005-2023 Call to Order
Minutes
The meeting was called to order at 6:40 p.m.
Resolution: 005-2023
4.
Pledge of Allegiance
Minutes
The Pledge of Allegiance was not recited.
5.
Roll Call
Minutes
All Board Members were present as well as Ms. Eyerman and Dr. Hire.
6.
Election of Officers
Minutes
The vote for Items 6.1 and 6.2 are recorded on each item.
6.1
006-2023 President
Nominations and Vote
Minutes
Dr. Butcher nominated Mr. Phil Hunt for President. Mr. Shutt seconded the motion.
Resolution: 006-2023
Motioned: Dr. Jere Butcher, Board Member
Seconded: Mr. David Shutt, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. David Shutt, Board Member | X | ||
| Mr. Sam Bennett, Vice-President | X | ||
| Dr. Jere Butcher, Board Member | X | ||
| Mr. Phil Hunt, President | X | ||
| Mrs. Susan Mann, Board Member | X |
6.2
007-2023 Vice-President
Nominations and Vote
Minutes
Mr. Phil Hunt nominated Mr. Arthur (Sam)Bennett. Mrs. Susan Mann seconded the motion.
Resolution: 007-2023
Motioned: Mr. Phil Hunt, President
Seconded: Mrs. Susan Mann, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. David Shutt, Board Member | X | ||
| Mr. Sam Bennett, Vice-President | X | ||
| Dr. Jere Butcher, Board Member | X | ||
| Mr. Phil Hunt, President | X | ||
| Mrs. Susan Mann, Board Member | X |
6.3
Oaths of Office for New Officers
Minutes
Ms. Eyerman recited the Oaths of Office for President, Mr. Phil Hunt and Vice-President, Mr. Sam Bennett.
7.
008-2023 Adoption of the Agenda
It is recommended that the Board of Education adopt the agenda.
Minutes
The Agenda for the meeting was adopted.
Resolution: 008-2023
Result: Approved
Motioned: Mr. Phil Hunt, President
Seconded: Mr. Sam Bennett, Vice-President
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. David Shutt, Board Member | X | ||
| Mr. Sam Bennett, Vice-President | X | ||
| Dr. Jere Butcher, Board Member | X | ||
| Mr. Phil Hunt, President | X | ||
| Mrs. Susan Mann, Board Member | X |
8.
Recommendation of Appointees
Minutes
The vote for Items 8.1 through 8.7 are recorded on Item 8.8
8.1
009.1-2023 City Recreation Board
Appoint two members to the City Recreation Board for 2023.
Minutes
The vote for this item is recorded on 8.8.
Mr. Scott Loomis and Mr. Kevin Yoder were appointed.
Resolution: 009.1-2023
Result: Approved
8.2
009.2-2023 Tax Incentive Review Council Member
Appoint one member to the Tax Incentive Review Council for the Coshocton Enterprise Zone for 2023 (O.R.C. 5709.63B)
Minutes
The vote for this item is recorded on 8.8.
The Treasurer, Terri Eyerman was appointed.
Resolution: 009.2-2023
Result: Approved
8.3
009.3-2023 OSBA Capital Conference Delegates
Appoint one member as delegate and one member as alternate delegate to the Ohio School Boards Association (OSBA) Capital Conference for 2023.
Minutes
The vote for this item is recorded on 8.8.
Dr. Jere Butcher was appointed as the delegate and Mr. Phil Hunt was appointed as the alternate delegate.
Resolution: 009.3-2023
Result: Approved
8.4
009.4-2023 Legislative Liaisons to OSBA
Appoint one member as the legislative liaison and one member as the alternate legislative liaison to the Ohio School Boards Association (OSBA) for 2023.
Minutes
The vote for this item is recorded on 8.8.
Mrs. Susan Mann was appointed as the legislative liaison. Mr. Sam Bennett was appointed as the alternate legislative liaison.
Resolution: 009.4-2023
Result: Approved
8.5
009.5-2023 META Solutions Delegate
Appoint one member as the district's delegate to META Solutions and appoint the administrative alternate as the District Treasurer.
Minutes
The vote for this item is recorded on 8.8.
Mr. Phil Hunt was appointed as the delegate and Ms. Terri Eyerman was appointed as the administrative alternate.
Resolution: 009.5-2023
Result: Approved
8.6
009.6-2023 Public Records Training Designee
Appoint the District Treasurer as the designee to attend public records training as required for each Board Member's respective term of office. (O.R.C. 109.43)
Minutes
The vote for this item is recorded on 8.8.
Ms.Terri Eyerman was appointed as the designee.
Resolution: 009.6-2023
Result: Approved
8.7
009.7-2023 Board Advisory Committee Appointments
Appoint one member to the Insurance Committee.
Appoint two members to the Athletic Council.
Minutes
The vote for this item is recorded on 8.8.
Mr. Phil Hunt was appointed as the member of the Insurance Committee.
Mr. David Shutt and Dr. Jere Butcher were appointed to the Athletic Council.
Resolution: 009.7-2023
Result: Approved
8.8
009-2023 Approval of Appointees
It is recommended that the Board of Education approve the appointees designated by the Board President.
Minutes
The vote recorded on this item is inclusive of agenda items 8.1 to 8.7.
Resolution: 009-2023
Motioned: Dr. Jere Butcher, Board Member
Seconded: Mr. Sam Bennett, Vice-President
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. David Shutt, Board Member | X | ||
| Mr. Sam Bennett, Vice-President | X | ||
| Dr. Jere Butcher, Board Member | X | ||
| Mr. Phil Hunt, President | X | ||
| Mrs. Susan Mann, Board Member | X |
9.
010-2023 Organizational Motions
Minutes
The vote recorded on this item includes items 9.1 through 9.14.
Resolution: 010-2023
Motioned: Mr. Sam Bennett, Vice-President
Seconded: Mr. David Shutt, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. David Shutt, Board Member | X | ||
| Mr. Sam Bennett, Vice-President | X | ||
| Dr. Jere Butcher, Board Member | X | ||
| Mr. Phil Hunt, President | X | ||
| Mrs. Susan Mann, Board Member | X |
9.1
010.1-2023 Board Meeting Dates
It is recommended that the Board of Education establish its regular meeting dates as the third Thursday of each month. These meetings will be held at the Coshocton Elementary School in the media center at 6:30 p.m. unless otherwise posted in the public notice. (The public notice shall be provided through designated media sources and the district website.)
Minutes
The vote for this item is recorded on 9.0.
Resolution: 010.1-2023
Result: Approved
9.2
010.2-2023 Advances
It is recommended that the Board of Education authorize the Treasurer to secure advances from the Auditor when funds are available and payable to the school district.
Minutes
The vote for this item is recorded on 9.0.
Resolution: 010.2-2023
Result: Approved
9.3
010.3-2023 Bills, Payroll & Other Obligations
It is recommended that the Board of Education authorize the Treasurer to pay bills, payroll, and other obligations, within the Appropriations Resolutions, as due each month.
Minutes
The vote for this item is recorded on 9.0.
Resolution: 010.3-2023
Result: Approved
9.4
010.4-2023 Adjusting Account Balances
It is recommended that the Board of Education authorize the Treasurer to adjust account balances as necessary to provide for encumbrances in all funds, including the transfer of necessary dollar amounts from salary accounts to sick, personal, and vacation leave accounts in order to balance accounts. Composite activity is to be reported quarterly.
Minutes
The vote for this item is recorded on 9.0.
Resolution: 010.4-2023
Result: Approved
9.5
010.5-2023 Investment Activity
It is recommended that the Board of Education authorize the Treasurer to invest active, inactive, and/or interim funds as cash flow permits.
Minutes
The vote for this item is recorded on 9.0.
Resolution: 010.5-2023
Result: Approved
9.6
010.6-2023 FMLA Administrator
It is recommended that the Board of Education authorize the Treasurer to be designated the FMLA Administrator to approve requested leaves in accordance with Board policy and negotiated agreements.
Minutes
The vote for this item is recorded on 9.0.
Resolution: 010.6-2023
Result: Approved
9.7
010.7-2023 Credit Card Compliance Officer
It is recommended that the Board of Education appoint the Treasurer to serve as the credit card compliance officer to review officers' and employees' use of credit card accounts at least once every six (6) months under policy number 6423 "Use of Credit Cards."
Minutes
The vote for this item is recorded on 9.0.
Resolution: 010.7-2023
Result: Approved
9.8
010.8-2023 Use of Buses
It is recommended that the Board of Education authorize the Superintendent, or designee, to approve the use of buses for field trips and athletic trips, and the authority to designate or relocate subsequent school bus stops after the initial annual approval by the Board of Education.
Minutes
The vote for this item is recorded on 9.0.
Resolution: 010.8-2023
Result: Approved
9.9
010.9-2023 Purchasing Agent
It is recommended that the Board of Education authorize the Superintendent to be designated as the Purchasing Agent to approve purchases within the annual appropriate measures for the calendar year 2023.
Minutes
The vote for this item is recorded on 9.0.
Resolution: 010.9-2023
Result: Approved
9.10
010.10-2023 Temporary Personnel
It is recommended that the Board of Education authorize the Superintendent to employ such temporary personnel as needed for emergency situations. Such employment will be presented for approval by the Board at the next regular meeting.
Minutes
The vote for this item is recorded on 9.0.
Resolution: 010.10-2023
Result: Approved
9.11
010.11-2023 Suspension Appeals, Hearing of Grievances, Etc.
It is recommended that the Board of Education authorize the Superintendent to act as the Board designee in such matters as suspension appeals, the hearing of grievances and such similar matters.
Minutes
The vote for this item is recorded on 9.0.
Resolution: 010.11-2023
Result: Approved
9.12
010.12-2023 Federal & State Programs Participation & Required Applications & Reports
It is recommended that the Board of Education authorize the Superintendent and the Treasurer to participate in all appropriate federal and state programs and to file the required applications and reports.
Minutes
The vote for this item is recorded on 9.0.
Resolution: 010.12-2023
Result: Approved
9.13
010.13-2023 Designated News Outlets
It is recommended that the Board of Education designate the Coshocton County Beacon and the Coshocton Tribune as the official newspapers and WTNS as the official radio station of the Board of Education.
Minutes
The vote for this item is recorded on 9.0.
Resolution: 010.13-2023
Result: Approved
9.14
010.14-2023 Service Fund
It is recommended that the Board of Education establish a Service Fund for the payment of expenses actually incurred by Board members in the performance of their duties or members-elect in training and orientation to the performance of their duties. (R.C. 3315.15)
Minutes
The vote for this item is recorded on 9.0.
Resolution: 010.14-2023
Result: Approved
10.
011.2023 Adjournment
It is recommended that the Board of Education adjourn the meeting.
Minutes
This meeting was adjourned at 6:55 p.m. and the Board moved into the January Regular Meeting.
Resolution: 011.2023
Motioned: Dr. Jere Butcher, Board Member
Seconded: Mr. Phil Hunt, President
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. David Shutt, Board Member | X | ||
| Mr. Sam Bennett, Vice-President | X | ||
| Dr. Jere Butcher, Board Member | X | ||
| Mr. Phil Hunt, President | X | ||
| Mrs. Susan Mann, Board Member | X |
