Meeting Details
January 13, 2022
6:30pm
Coshocton City Schools - Coshocton Elementary School, 1203 Cambridge Rd., Coshocton OH
Purpose
N/A
1.
6:30 p.m. Tax Budget Hearing for Fiscal Year 2023
Minutes
Ms. Eyerman provided a copy of the Tax Budget to be discussed. She then presented the Tax Budget to the Board members and all in attendance. She reviewed each section of the document and referenced the source of the data on each page. She stated that all of the data populated on each page came from information the Board has seen prior to this presentation. She stated that the Tax Budget was the place where all of the information is consolidated into one place and sometimes in a different format for the purpose of providing the data in a usable format to the County Auditor's office. After the presentation of the data on each page of the Tax Budget with an explanation, Ms. Eyerman opened the discussion for questions. There were none. The Tax Budget Hearing was concluded.
The approval of the Tax Budget for submission to the County Auditor will be on the Regular Meeting agenda to follow, in the Treasurer's Section for a motion to approve and vote of the Board.
2.
001-2022 Call to Order
Minutes
Dr. Butcher, President Pro tem, called the meeting to order at 6:34 p.m.
Resolution: 001-2022
3.
Pledge of Allegiance
4.
Roll Call
Minutes
Mr. Phil Hunt was not in attendance. (Mr. Hunt was quarantined and not able to attend the meeting, he was, however, on the Zoom call of the meeting listening. The law at this time does not allow remote participation by members of the Board so he could not be considered in attendance.)
All other members of the Board were in attendance.
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. Sam Bennett, Member | X | ||
| Dr. Jere Butcher, President | X | ||
| Mr. Steve Clark, Member | X | ||
| Mr. Phil Hunt, Vice-President | |||
| Mrs. Susan Mann, Board Member | X |
5.
002-2022 Election of Officers
Minutes
Both the newly nominated President and Vice President were approved by a vote of the Board.
Resolution: 002-2022
Result: Approved
Motioned: Mr. Steve Clark, Member
Seconded: Dr. Jere Butcher, President
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. Sam Bennett, Member | X | ||
| Dr. Jere Butcher, President | X | ||
| Mr. Steve Clark, Member | X | ||
| Mr. Phil Hunt, Vice-President | |||
| Mrs. Susan Mann, Board Member | X |
5.1
002.01-2022 Oaths of Office for Newly Elected Board of Education Members
Minutes
Ms. Eyerman read: do you solemnly swear that you will support the Constitution of the United States, and the Constitution of the State of Ohio; and that you will faithfully and impartially discharge your duties as a Member of the Board of Education of the Coshocton City School District, Coshocton County,m Ohio, to the best of your ability, and in accordance with the laws now in effect and hereinafter to be enacted, during your continuance in said office and until your successor is chosen and qualified?" Both Mrs. Susan Mann and Dr. Jere Butcher answered "I do".
Dr. Jere Butcher and Mrs, Susan Mann are now officially sworn into office as members of the Board of Education.
Resolution: 002.01-2022
Motioned: Mr. Steve Clark, Member
Seconded: Dr. Jere Butcher, President
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. Sam Bennett, Member | X | ||
| Dr. Jere Butcher, President | X | ||
| Mr. Steve Clark, Member | X | ||
| Mr. Phil Hunt, Vice-President | |||
| Mrs. Susan Mann, Board Member | X |
5.2
002.2-2022 President
Nominations and Vote
Minutes
Mr. Steve Clark nominated Mr. Phil Hunt to serve as the Board President. Mr. Phil Hunt was absent. Acceptance and swearing into office is tabled until the January 20th Special Board Meeting
Resolution: 002.2-2022
Result: Tabled
5.3
002.03-2022 Vice-President
Nominations and Vote
Minutes
Dr. Jere Butcher nominated Mr. Sam Bennett to serve as Vice-President of the Board of Education. Mr. Steve Clark motioned, and Dr. Jere Butcher seconded the motion. The Board members voted to approve me Sam Bennett as Vice-President of the Board of Education. Mr. Bennett then went on to lead the balance of the meeting in Mr. Hunt's absence.
Resolution: 002.03-2022
Result: Approved
Motioned: Mr. Steve Clark, Member
Seconded: Dr. Jere Butcher, President
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. Sam Bennett, Member | X | ||
| Dr. Jere Butcher, President | X | ||
| Mr. Steve Clark, Member | X | ||
| Mr. Phil Hunt, Vice-President | |||
| Mrs. Susan Mann, Board Member | X |
5.4
002.4-2022 Oaths of Office for New Officers
Minutes
Mr. Phil Hunt will be sworn in at the January 20th Special Board Meeting.
Ms. Eyerman read to Mr. Bennett: "Do you solemnly swear that you will support the Constitution of the United States, and the Constitution of the State of Ohio; and that you will faithfully and impartially discharge your duties as the Vice President of the Board of Education of the Coshocton City School District, Coshocton County,m Ohio, to the best of your ability, and in accordance with the laws now in effect and hereinafter to be enacted, during your continuance in said office and until your successor is chosen and qualified?" Mr. Bennett answered "I Do" Mr. Bennett is now officially sworn in as the Vice-President of the Coshocton City Board of Education.
Resolution: 002.4-2022
6.
003-2022 Adoption of the Agenda
It is recommended that the Board of Education adopt the agenda.
Minutes
Mr. Sam Bennett, Vice-President of the Board of Education now the presiding officer, asked for a motion to open discussion about the agenda. Dr. Butcher motioned, Mrs. Mann seconded the motion. Mr. Bennett asked if there were any changes to the agenda. With no changes made, Mr. Bennett called for the vote. The Board approved the agenda as presented.
Resolution: 003-2022
Result: Approved
Motioned: Dr. Jere Butcher, President
Seconded: Mrs. Susan Mann, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. Sam Bennett, Member | X | ||
| Dr. Jere Butcher, President | X | ||
| Mr. Steve Clark, Member | X | ||
| Mr. Phil Hunt, Vice-President | |||
| Mrs. Susan Mann, Board Member | X |
7.
004-2022 Recommendation of Appointees
Minutes
Mr. Sam Bennett tabled the recommended appointments until the January 20 Special meeting so all Board members could be present.
Resolution: 004-2022
Result: Tabled
7.1
004.01-2022 City Recreation Board
Appoint two members to the City Recreation Board for 2022
Minutes
Resolution: 004.01-2022
Result: Tabled
7.2
004.02-2022 Tax Incentive Review Council Member
Appoint one member to the Tax Incentive Review Council for the Coshocton Enterprise Zone for 2022. (O.R.C. 5709.63B)
Minutes
Resolution: 004.02-2022
Result: Tabled
7.3
004.03-2022 OSBA Capital Conference Delegates
Appoint one member as a delegate and one member as alternate delegate to the Ohio School Boards Association (OSBA) Capital Conference for 2022.
Minutes
Resolution: 004.03-2022
Result: Tabled
7.4
004.04-2022 Legislative Liaisons to OSBA
Appoint one member as the legislative liaison and one member as the alternate legislative liaison to the Ohio School Boards Association (OSBA) for 2022.
Minutes
Resolution: 004.04-2022
Result: Tabled
7.5
004.05-2022 META Solutions Delegate
Appoint one member as the district's delegate to META Solutions and appoint the administrative alternate as the District Treasurer.
Minutes
Resolution: 004.05-2022
Result: Tabled
7.6
004.06-2022 Public Records Training Designee
Appoint the District Treasurer as the designee to attend public records training as required for each Board Member's respective term of office. (O.R.C. 109.43)
Minutes
Resolution: 004.06-2022
Result: Tabled
7.7
004.07-2022 Board Advisory Committee Appointments
- Appoint one member to the Insurance Committee.
- Appoint two members to the Athletic Council.
Minutes
Resolution: 004.07-2022
Result: Tabled
7.8
004.08-2022 Approval of Appointees
It is recommended that the Board of Education approve the appointees designated by the Board President.
Minutes
The designation of Appointees was tabled until the January 20th Special Meeting, when the newly voted Board President, Mr. Phil Hunt will name appointees.
Resolution: 004.08-2022
Result: Tabled
8.
005-2022 Organizational Motions
Minutes
Mr. Bennett called for a motion to open discussion on the Organizational Motions. Mrs. Mann motioned, Mr. Bennett seconded the motion. Each item listed under the organizational motions was mentioned with now additional comments. Mr. Bennett called for a vote. The Board members approved the Organizational Motions as presented.
Resolution: 005-2022
Result: Approved
Motioned: Mrs. Susan Mann, Board Member
Seconded: Mr. Sam Bennett, Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. Sam Bennett, Member | X | ||
| Dr. Jere Butcher, President | X | ||
| Mr. Steve Clark, Member | X | ||
| Mr. Phil Hunt, Vice-President | |||
| Mrs. Susan Mann, Board Member | X |
8.1
005.01-2022 Board Meeting Dates
It is recommended that the Board of Education establish its regular meeting dates as the third Thursday of each month. These meetings will be held at the Coshocton Elementary School in the media center at 6:30 p.m. unless otherwise posted in the public notice. (The public notice shall be provided through designated media sources and the district website.)
Minutes
Resolution: 005.01-2022
Result: Approved
8.2
005.02-2022 Board Member Compensation
It is recommended that the Board of Education approve the compensation of Board Members in accordance with O.R.C. 3313.12 and Board Policy 0147 approved Nov 18, 2021 Resolution # 121.5-2021. Beginning in January 2022, the new rates per board member per meeting are as follows:
- Dr. Jere Butcher - $125
- Mr. A. Sam Bennett - $85
- Mr. Steve Clark - $85
- Mr. Phil Hunt - $85
- Mrs. Susan Mann - $125
Minutes
Resolution: 005.02-2022
Result: Approved
8.3
005.03-2022 Advances
It is recommended that the Board of Education authorize the Treasurer to secure advances from the Auditor when funds are available and payable to the school district.
Minutes
Resolution: 005.03-2022
Result: Approved
8.4
005.04-2022 Bills, Payroll & Other Obligations
It is recommended that the Board of Education authorize the Treasurer to pay bills, payroll, and other obligations, within the Appropriations Resolutions, as due each month.
Minutes
Resolution: 005.04-2022
Result: Approved
8.5
005.05-2022 Adjusting Account Balances
It is recommended that the Board of Education authorize the Treasurer to adjust account balances as necessary to provide for encumbrances in all funds, including the transfer of necessary dollar amounts from salary accounts to sick, personal, and vacation leave accounts in order to balance accounts. Composite activity is to be reported quarterly.
Minutes
Resolution: 005.05-2022
Result: Approved
8.6
005.06-2022 Investment Activity
It is recommended that the Board of Education authorize the Treasurer to invest active, inactive, and/or interim funds as cash flow permits.
Minutes
Resolution: 005.06-2022
Result: Approved
8.7
005.07-2022 FMLA Administrator
It is recommended that the Board of Education authorize the Treasurer to be designated the FMLA Administrator to approve requested leaves in accordance with Board policy and negotiated agreements.
Minutes
Resolution: 005.07-2022
Result: Approved
8.8
005.08-2022 Credit Card Compliance Officer
It is recommended that the Board of Education appoint the Treasurer to serve as the credit card compliance officer to review officers' and employees' use of credit card accounts at least once every six (6) months under policy number 6423 "Use of Credit Cards."
Minutes
Resolution: 005.08-2022
Result: Approved
8.9
005.09-2022 Use of Buses
It is recommended that the Board of Education authorize the Superintendent, or designee, to approve the use of buses for field trips and athletic trips, and the authority to designate or relocate subsequent school bus stops after the initial annual approval by the Board of Education.
Minutes
Resolution: 005.09-2022
Result: Approved
8.10
005.10-2022 Purchasing Agent
It is recommended that the Board of Education authorize the Superintendent to be designated as the Purchasing Agent to approve purchases within the annual appropriate measures for the calendar year 2022.
Minutes
Resolution: 005.10-2022
Result: Approved
8.11
005.11-2022 Temporary Personnel
It is recommended that the Board of Education authorize the Superintendent to employ such temporary personnel as needed for emergency situations. Such employment will be presented for approval by the Board at the next regular meeting.
Minutes
Resolution: 005.11-2022
Result: Approved
8.12
005.12-2022 Suspension Appeals, Hearing of Grievances, Etc.
It is recommended that the Board of Education authorize the Superintendent to act as the Board designee in such matters as suspension appeals, the hearing of grievances and such similar matters.
Minutes
Resolution: 005.12-2022
Result: Approved
8.13
005.13-2022 Federal & State Programs Participation & Required Applications & Reports
It is recommended that the Board of Education authorize the Superintendent and the Treasurer to participate in all appropriate federal and state programs and to file the required applications and reports.
Minutes
Resolution: 005.13-2022
Result: Approved
8.14
005.14-2022 Designated News Outlets
It is recommended that the Board of Education designate the Coshocton County Beacon and the Coshocton Tribune as the official newspapers and WTNS as the official radio station of the Board of Education.
Minutes
Resolution: 005.14-2022
Result: Approved
8.15
005.15-2022 Service Fund
It is recommended that the Board of Education establish a Service Fund for the payment of expenses actually incurred by Board members in the performance of their duties or members-elect in training and orientation to the performance of their duties. (R.C. 3315.15)
Minutes
Resolution: 005.15-2022
Result: Approved
9.
006-2022 Adjournment
It is recommended that the Board of Education adjourn the meeting.
Minutes
Mr. Clsrk motioned to adjourn the meeting. Dr. Butcher seconded the motion. The Board members voted to adjourn the meeting at 6:46 p.m.
Resolution: 006-2022
Result: Approved
Motioned: Mr. Steve Clark, Member
Seconded: Dr. Jere Butcher, President
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. Sam Bennett, Member | X | ||
| Dr. Jere Butcher, President | X | ||
| Mr. Steve Clark, Member | X | ||
| Mr. Phil Hunt, Vice-President | |||
| Mrs. Susan Mann, Board Member | X |
