Meeting Details
July 29, 2021
6:30pm
Coshocton City Schools - Coshocton Elementary School, 1203 Cambridge Rd., Coshocton OH
Purpose
N/A
1.
070-2021 Call to Order
Minutes
The meeting was called to order at 6:31 p.m.
Resolution: 070-2021
2.
Pledge of Allegiance
3.
Mission Statement
Coshocton City Schools, in partnership with families and community, will empower individuals to become literate, respectful, responsible, and independent lifelong learners in an ever-changing global society.
Minutes
Mr. Sam Bennett read the District Mission Statement.
4.
Roll Call
Minutes
All Board members were present.
5.
071-2021 Adoption of the Agenda
It is recommended that the Board of Education adopt the agenda.
Minutes
Resolution: 071-2021
Result: Approved
Motioned: Mr. Sam Bennett, Member
Seconded: Mr. Tad Johnson, Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Dr. Jere Butcher, President | X | ||
| Mr. Steve Clark, Member | X | ||
| Mr. Tad Johnson, Member | X | ||
| Mr. Sam Bennett, Member | X | ||
| Mr. Phil Hunt, Vice-President | X |
6.
072-2021 Approval of Meeting Minutes
It is recommended that the Board of Education approve the following meeting minutes:
Minutes
The vote is inclusive of 6.1 and 6.2.
Resolution: 072-2021
Motioned: Mr. Steve Clark, Member
Seconded: Dr. Jere Butcher, President
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Dr. Jere Butcher, President | X | ||
| Mr. Steve Clark, Member | X | ||
| Mr. Tad Johnson, Member | X | ||
| Mr. Sam Bennett, Member | X | ||
| Mr. Phil Hunt, Vice-President | X |
6.1
072.1-2021 Regular Meeting - Thursday, June 17, 2021
Minutes
Vote recorded in 6.0
Resolution: 072.1-2021
Result: Approved
Motioned: Mr. Steve Clark, Member
Seconded: Dr. Jere Butcher, President
6.2
072.2-2021 Special Meeting, Thursday, June 24, 2021
Minutes
Vote recorded in 6.0
Resolution: 072.2-2021
Result: Approved
7.
Hearing of the Public
This meeting is a meeting of the Board of Education in public for the purpose of conducting the School District’s business and is not to be considered a public community meeting. There is a time for public participation during the meeting as indicated in agenda item VII.
8.
Board and Staff Reports
Buildings and Grounds - Todd Johnson
Minutes
Mr. Todd Johnson provided an overview of the capital projects that have been recently completed, are underway at this time and those still on the list to be completed.
The board members thanked Todd for his report and the great job he does taking care of all of these projects.
9.
Board Discussion Items
- 2021 OSBA Capital Conference, November 7-9, 2021
Minutes
November 7-9.
Dr. Butcher said he will be attending this year.
The Board members were informed that they could notify the Treasurer if they intend to go and reservations would be made.
10.
073-2021 Treasurer's Report and Recommendations
It is recommended that the Board of Education approve the following items:
Minutes
This vote is inclusive of 10.4 through 10.6.
Resolution: 073-2021
Motioned: Mr. Tad Johnson, Member
Seconded: Mr. Sam Bennett, Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Dr. Jere Butcher, President | X | ||
| Mr. Steve Clark, Member | X | ||
| Mr. Tad Johnson, Member | X | ||
| Mr. Sam Bennett, Member | X | ||
| Mr. Phil Hunt, Vice-President | X |
10.1
Updates
- HB110 - Fair School Funding
Minutes
Ms. Eyerman provided an update on the information available to date on HB110. She will continue to update the Board and administration as specific details are shared. The Ohio Department of Education is charged with interpreting the bill and implementing it. They are still working on that process. Some parts of the bill do not go into effect until after September due to the law. The first foundation payment in October should be the first payment using the new formula. the phased-in percentage for year one will be calculated then.
Mr. Hunt asked if we would have it on the October forecast. Ms. Eyerman stated that she anticipates that as ODE works through the bill they may inform the treasurers in the process which should lead to the ability to calculate the October forecast using the new funding amounts.
Ms. Eyerman stated that she would continue to update the Board as more information is available. She is attending two upcoming workshops, one in August and one in October. Each should provide more information.
10.2
FY21 Transfers and Advances
The Board of Education approved the necessary transfers and advances to close the fiscal year at the June 17th Board meeting. Below is a list of all transfers and advances that were made.
Transfer from General Fund(001) to Athletics Student Activity (300-941L) Golden Redskin and Staff passes from winter and fall sports - $9,027.00
Transfer from General Fund(001) to Capital Projects-Artificial Turf Fund (070-941L)-annual transfer of $26,158
Transfer from HS Principals Fund (018-905F) to HOBY Grant fund (007-9242) to clear negative balance of $395.00.
Transfer from FY20 Title II (590-9220) to FY20 Title I (572-9220) $7,808.52 and $4,915.20 to clear a negative balance.
Transfer from Perm Improvement-General (003-0000) to PI-Bldg Contents (003-9008) to clear a negative balance of $2,565.08.
Advance funds from General Fund (001) to the HS Athletic fund (300-941L) to cover the negative balance of $24,836.75 to be repaid in FY22.
Advance funds from General Fund (001) to FY21 Title IVA (599-9421) to cover the negative balance, to be repaid in FY22.
Advance funds from General Fund (001) to FY21 ESSER funds (507-9221) to cover negative balance of $52,829.99, to be repaid in FY22.
Minutes
Ms. Eyerman reviewed each of the transfers and advances with the board.
10.3
FY21 Year-end Reports and FY22Required Reports
The Board of Education approved the necessary FY21 year-end reports and FY22 required reporting to the County Auditor at the June 17, 2021 Board Meeting. Below is a list of the documents filed and copies of the submitted documents.
- FY 2021 Final Appropriation filed June 15, 2021
- FY 2021 Amended Certificate of All Sources Available filed June 15, 2021
- FY 2022 Estimated Appropriations filed June 15, 2021
- FY 2022 Estimated Certificate of All Sources Available filed June 19, 2021
Minutes
Ms. Eyerman stated that these have been filed with the County Auditor and we have received certification back on them.
10.4
Monthly Financial Report
It is recommended that the Board of Education approve the June 2021 Monthly Financial Summary Report.
Minutes
Vote recorded in 10.0
Ms. Eyerman reviewed the summary, pointing to the month-by-month spreadsheet of revenue and expenditures. The last two columns compare the actual to the May 2021 forecast. The district's expenditures exceeded revenue, but not to the extent that was forecasted. This was mostly because of the ability to use ESSER funds this year for the supplies and Capital Outlay that were forecasted and were COVID related. It was forecasted that the district would end the year with expenditures exceeding revenue and reducing the district's cash balance by $672,172. Actual expenditures exceed revenue and reduced the cash balance by $218,145 after transfers and advances to other funds were posted.
Result: Approved
10.5
073.1-2021 Establish New Scholarship Fund
It is recommended that the Board of Education approve the establishment of the Richard T. Turner, Coshocton High School Scholarship Endowment Fund - fund and Special Cost Center number 008-961A. Payments to the fund will be received annually, for scholarship fulfillment by Coshocton City Schools, administered by the Knox County Foundation, established by Mark F. and Janet E Ellert, donors.
Mr. Richard T. Turner was a Coshocton High School Graduate in the Class of 1946.
Scholarship Eligibility is determined in the attached instrument of Transfer from the Knox County Foundation
Minutes
Vote recorded in 10.0
The Board is grateful for this additional opportunity for our students.
Resolution: 073.1-2021
Result: Approved
10.6
073.2-2021 Donations
It is recommended that the Board of Education approve the following donations:
$1,460 - to the Knox County Foundation Richard T. Turner Scholarship-Endowment Fund -008-961A
Minutes
Vote recorded in 10.0.
Resolution: 073.2-2021
Result: Approved
11.
074-2021 Business Items
It is recommended that the Board of Education approve the following business items:
Minutes
This vote is inclusive of 11.1 through 11.13.
Resolution: 074-2021
Motioned: Mr. Sam Bennett, Member
Seconded: Mr. Steve Clark, Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Dr. Jere Butcher, President | X | ||
| Mr. Steve Clark, Member | X | ||
| Mr. Tad Johnson, Member | X | ||
| Mr. Sam Bennett, Member | X | ||
| Mr. Phil Hunt, Vice-President | X |
11.1
074.1-2021 Coshocton C.A.R.E.S.
Approve the membership services with Coshocton C.A.R.E.S. Career and College Access Student Services in the amount of $5,000 for the 2021-2022 school year.
Minutes
Vote recorded in 11.0.
Resolution: 074.1-2021
Result: Approved
11.2
074.2-2021 V.I.P Rehabilitation Services, LLC
It is recommended that the Board of Education approve the agreement between Coshocton City Schools and V.I.P Rehabilitation Services, LLC in the amount of $100 per hour for the 2021-2022 school year, to provide services for students who are visually impaired or blind.
Minutes
Vote recorded in 11.0.
Resolution: 074.2-2021
Result: Approved
11.3
074.3-2021 School Resource Officer Agreement
It is recommended that the Board of Education approve the School Resource Officer Agreement between the Coshocton County Sheriff and Coshocton City Schools for the 2021-2022 school year.
Minutes
Vote recorded in 11.0.
Resolution: 074.3-2021
Result: Approved
11.4
074.4-2021 Local Interagency Agreement Coshocton County Board of DD
It is recommended that the Board of Education approve the Local Interagency Agreement between Coshocton County Head Start, Coshocton City Schools, Ridgewood Local Schools, River View Local Schools, and the Coshocton County Board of Developmental Disabilities effective August 1, 2021 to July 31, 2022, as submitted by Todd Johnson, Director of Special Services.
Minutes
Vote recorded in 11.0.
Resolution: 074.4-2021
Result: Approved
11.5
074.5-2021 Promotion Therapy Inc. Agreement
It is recommended that the Board of Education approve the Professional Services Agreement with Promotion Therapy, Inc. for occupational therapy services at a rate of $65.00 per hour on-site (not to exceed 1296 hours) from June 15, 2021 through June 15, 2022.
Minutes
Vote recorded in 11.0.
Resolution: 074.5-2021
Result: Approved
11.6
074.6-2021 Muskingum Valley Health Centers Agreement
It is recommended that the Board of Education approve the ongoing Memorandum of Understanding between Coshocton City Schools and the Muskingum Valley Health Centers for staff Blood Draw Services.
Minutes
Vote recorded in 11.0.
Resolution: 074.6-2021
Result: Approved
11.7
074.7-2021 Educational Service Center of Northeast Ohio
It is recommended that the Board of Education approve the Agreement for Admission of Tuition Pupils Pursuant to Section 3313.841 of the Ohio Revised Code for District of Residence for a student at the Capstone Academy-Hattie Larlham Care Group. The daily rate for service is $204.84 plus $65 per hour for OT, PT, SLP provided for the 2021-2022 school year.
Minutes
Vote recorded in 11.0.
Resolution: 074.7-2021
Result: Approved
11.8
074.8-2021 Renaissance Curriculum
It is recommended that the Board of Education approve the purchase of a reading curriculum from Renaissance in the amount of $45,580.45 for the 2021-2022 school year.
Minutes
Vote recorded in 11.0.
Resolution: 074.8-2021
Result: Approved
11.9
074.9-2021 Novak Educational Consulting Professional Development
It is recommended that the Board of Education approve the following agreements with Novak Educational Consulting:
- UDL/Literacy Elementary for the 2021-2022 school year in the amount of $40,000.
- ELA Coaching for the 2021-2022 school year in the amount of $45,000.
- UDL/Literacy High School for the 2021-2022 school year in the amount of $49,500
- Co-teaching Contract for the 2021-2022 school year in the amount of $40,000.
Minutes
Vote recorded in 11.0.
Resolution: 074.9-2021
Result: Approved
11.10
074.10-2021 Apex Learning
It is recommended that the Board of Education approve an online learning platform for grades 6 through 12 for the amount of $35,160.00 to be paid from ESSER II funds (507-9222)
Minutes
Vote recorded in 11.0.
Resolution: 074.10-2021
Result: Approved
11.11
074.11-2021 Houghton Mifflin
It is recommended that the Board of Education approved a 3 year Science curriculum adoption for grades 7 & 8, total contract amount of $18,092.92 to be paid from the general fund (001).
Minutes
Vote recorded in 11.0.
Resolution: 074.11-2021
Result: Approved
11.12
074.12-2021 Coshocton County Family and Children First Council Agreement
It is recommended that the Board of Education approve the Interagency Agreement between Coshocton City Schools and the Coshocton County Family and Children First Council in support of their program effective January 1, 2021, through December 31, 2021, in the amount of One Thousand dollars ($1,000)
Minutes
Vote recorded in 11.0.
Resolution: 074.12-2021
Result: Approved
11.13
074.13-2021 Ohio Coalition for Equity and Adequacy
It is recommended that the Board of Education approve the renewal of the annual membership in the Ohio Coalition for Equity and Adequacy for the 2021-2022 school year at a cost of $2.00 per student enrolled. The most recent report card enrollment used is 1,552 for a total amount of $3,104.
Minutes
Vote recorded in 11.0.
Resolution: 074.13-2021
Result: Approved
12.
Superintendent Report and Recommendations
It is recommended that the Board of Education approve the following items:
Minutes
Vote is inclusive of 12.2 through 12.9.
Motioned: Mr. Phil Hunt, Vice-President
Seconded: Mr. Steve Clark, Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Dr. Jere Butcher, President | X | ||
| Mr. Steve Clark, Member | X | ||
| Mr. Tad Johnson, Member | X | ||
| Mr. Sam Bennett, Member | X | ||
| Mr. Phil Hunt, Vice-President | X |
12.1
Updates
- ARP ESSER ( ESSER III) update
- Online Learning and Blended Learning Options for 2021-22
- ODH Guidance - Safe Return to In-Person Instruction and Continuity of Services Plan
Minutes
Dr. Hire and Kaitlyn Ashbrook provided an update on the ESSER III funding stating that it totalled $5.9M but with many restrictions. There is a set of 20% that is required to be spent on closing the learning gap. This year the district hired more staff to keep class sizes reasonable so students could be spaced safely and students could have more individualized instruction. She stated that this is a great deal of funding, but there are strict requirements on how it can be spent.
Dr Hire also spoke about the Blended Learning options, explaining how they are required to work and the methods CCS will use to implement.
He also spoke to the Board about the ODH guidance and the District's Safe Return to In-Person Instruction and Continuity of Services Plan, stating it was on the District website for all to read. He spoke about the recommendations concerning masks from the county health department, Ohio Health Department and CDC, but not mandates as of now.
12.2
075-2021 Personnel
- Salary Changes Due to Coursework
- Shelley Moats from MA +30 to MA+45
- Substitute Bus Drivers for the 2021-2022 school year, pending all required paperwork:
- Jennifer Andrews
Steve Clark** Moved to 12.11 for a separate vote- Jacob Conrad
- Donna Conrad
- Paul Harvey
- Troy Spang
- Levern Wilson
- New Employees
- Certified
- Charles Sours - Intervention Specialist CES - Limited 1-year contract - 2021-2022; Degree: MA, Step: 3
- Kristi Timmons - Intervention Specialist CES - Limited 1-year contract - 2021-2022; Degree: MA Step: 1
- Erika Michael - Kindergarten - Limited 1-year contract - 2021-2022; Degree: BA, Step: 0
-
ClassifiedBrayden Brickles - Custodian CES - 12-month probationary period per OAPSE Contract*Moved to 12.10 for separate vote.
- Certified
- Pupil Activity Contracts (Non-Staff)
- Nick Shaw - 7th Grade Football - Level 1
- Stephen Justice - 7th Grade Football - Level 1
- Administrator Roles
- Kevin Yoder - Assistant Principal at High School and Athletic Director
- Resignation
- Gary Forbes - resignation as Athletic Director effective August 2, 2021
- Katherine Swart - resignation as Kindergarten Teacher effective August 6, 2021
- Assistant Athletic Director
- Approve an administrative contract for Gary Forbes as a part-time Assistant Athletic Director for the 2021-2022 school year, effective August 2, 2021, through July 31, 2022, at a rate of $75/event, not to exceed $12,000, as needed.
- Service Contracts
- John George - Custodian-Stewart Field
- Travis Arnold - Painter - Practice Field
- Dan Arney - FB - Varsity Scoreboard & Clock
- Steve Chrisman - FB -Varsity Announcer, Soccer - Scoreboard/Announcer, VB - Backup Announcer
- Darin Desender - FB - 40 Second Clock
- Jamie Helter - FB Alternate (as needed)
- Mary Stenner - VB - Varsity Announcer
- Kelly Fender - VB - Varsity Scorebook (Home & Away)
- Lori Chrisman - VB - Varsity Scoreboard & Clock VB - Lower Level Scoreboard & Clock
- Zen Howard - FB - Lower Level Scoreboard & Clock
- Jana VanDusen - Ticket Manager - All Sports
- Certified Staff Supplementals
- Amy Unkefer - Summer School 2020-2021 CES Teacher
- Classified Staff Supplementals
- Tonya McVay - Coverage for Medical Leave of Absence- June 29-July 1, July 6, and July12-15
- Kelly Tignor - Summer School CES Educational Assistant
- Unpaid Leave Request
- Shelby Smith - (3 days) September 29 through October 1, 2021
*All new staff members are approved pending required paperwork, licensure, and BCI/FBI background checks. Salary placement is per the negotiated agreement subject to verification of degree and experience.
Minutes
Vote included in 12.0.
Resolution: 075-2021
Result: Approved
12.3
Handbooks
It is recommended that the Board of Education approve the following handbooks for the 2021-2022 school year:
- Coshocton Preschool Handbook
- Coshocton High School Handbook
Minutes
The vote is included in 12.0.
Mr. Loomis, the HS Principal provided the Board with a handout and an explanation of the implementation of the CHS WIN IMplementation for this 2021-22 school year. He expressed his excitement to move forward with this plan that has been in the making for a while now by those before him and mentioned Mr.Fauver. He stated that the bell schedule has not been changed for a very long time and now it will be to accommodate the changes being put in place to support WIN.. The staff will be utilizing updated data to analyze then determine the needs of each student. They will be very INTENTIONAL about placing the students with interventions based on their needs. the program is titled WIN and comes from What I Need.
Result: Approved
12.4
075.1-2021 Remote Learning Options
It is recommended that the Board of Education approve the remote learning options for the 2021-2022 school year for Apex for grades 6-12 to be delivered through the staff at Coshocton High School and Edgenuity for grades K-5 to be delivered through staff at Muskingum Valley Educational Service Center.
Minutes
Vote included in 12.0.
Resolution: 075.1-2021
Result: Approved
12.5
075.2-2021 Career-Technical Education in Grades 7 and 8
It is recommended that the Board of Education approve the Resolution of Intent not to provide Career-Technical Education in Grades 7 and 8
Minutes
Vote included in 12.0.
Resolution: 075.2-2021
Result: Approved
12.6
075.3-2021 Memorandum of Understanding with OAPSE
It is recommended that the Board of Education approve the Memorandum of Understanding between the Ohio Association of Public School Employees (OAPSE) to allow Tonya McVay, 11-month Administrative Assistant CHS, to work part time in the administrative offices as confidential employee in the Summer of 2021 at her current rate of pay.
Minutes
Vote included in 12.0.
Resolution: 075.3-2021
Result: Approved
12.7
075.4-2021 Job Description for Instructional Coach
It is recommended that the Board of Education approve the Job Description for Instructional Coach.
Minutes
Vote included in 12.0.
Resolution: 075.4-2021
Result: Approved
12.8
075.5-2021 EdLeader21 Annual Conference - Superintendent
It is recommended that the Board of Education authorize the superintendent to attend the 2021 EdLeader21 Annual Conference in Indianapolis, IN, October 11-13, 2021, and to authorize the associated reasonable and customary travel expenses.
Minutes
Vote included in 12.0.
Resolution: 075.5-2021
Result: Approved
12.9
075.6-2021 EdLeader21 Annual Conference - Attendees
It is recommended that the Board of Education authorize a team of up to 5 certified personnel to attend the 2021 EdLeader21 Annual Conference in Indianapolis, IN, October 11-13, 2021, and to authorize the associated costs to attend and reasonable and customary travel expenses.
Minutes
Vote included in 12.0.
Resolution: 075.6-2021
Result: Approved
12.10
075.7-2021 Personnel - Classified Personnel = CES Custodian
- Classified
- Brayden Brickles - Custodian CES - 12-month probationary period per OAPSE Contract
Minutes
Has been removed from the Personnel items in 12.2 and placed here for a separate vote.
Resolution: 075.7-2021
Result: Approved
Motioned: Mr. Phil Hunt, Vice-President
Seconded: Mr. Steve Clark, Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Dr. Jere Butcher, President | X | ||
| Mr. Steve Clark, Member | X | ||
| Mr. Tad Johnson, Member | X | ||
| Mr. Sam Bennett, Member | X | ||
| Mr. Phil Hunt, Vice-President | X |
12.11
075.8-2021 Personnel - Substitute Bus Drivers for 2021-22 SY
- Substitute Bus Drivers for the 2021-2022 school year, pending all required paperwork:
- Steve Clark
Minutes
Has been removed from the Personnel items in 12.2 and placed here for a separate vote.
Resolution: 075.8-2021
Motioned: Mr. Phil Hunt, Vice-President
Seconded: Mr. Steve Clark, Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Dr. Jere Butcher, President | X | ||
| Mr. Steve Clark, Member | X | ||
| Mr. Tad Johnson, Member | X | ||
| Mr. Sam Bennett, Member | X | ||
| Mr. Phil Hunt, Vice-President | X |
13.
"Great Things"
- 12 "Great
ThingsPeople" to Know in July 2021
14.
Announcements
15.
Next Meeting(s)
- Regular Meeting - August 19, 2021 at 6:30 p.m. at Coshocton Elementary School
16.
Executive Session- Employment
The Board motioned and voted to enter into executive session to discuss/consider the appointment, employment, dismissal, discipline, promotion, demotion or compensation of a public employee or official, or the investigation of charges or complaints against a public employee, official, licensee, or regulated individual, unless the employee, official, licensee, or regulated individual requests a public hearing by division (G)(1) of section 121.22 of the Revised Code.
17.
Adjournment
It is recommended that the Board of Education adjourn the meeting.
Minutes
The meeting adjourned at 8:35 p.m.
Motioned: Mr. Steve Clark, Member
Seconded: Mr. Phil Hunt, Vice-President
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Dr. Jere Butcher, President | X | ||
| Mr. Steve Clark, Member | X | ||
| Mr. Tad Johnson, Member | X | ||
| Mr. Sam Bennett, Member | X | ||
| Mr. Phil Hunt, Vice-President | X |
