Meeting Details
May 20, 2021
6:30pm
Coshocton City Schools - Coshocton Elementary School, 1203 Cambridge Rd., Coshocton OH
Purpose
N/A
Minutes
The meeting was called to order at 6:34 p.m.
Resolution: 042-2021
Coshocton City Schools, in partnership with families and community, will empower individuals to become literate, respectful, responsible, and independent lifelong learners in an ever-changing global society.
Minutes
The mission statement was read by Barry Hardesty.
Minutes
All Board Members present.
It is recommended that the Board of Education adopt the agenda.
Minutes
Resolution: 043-2021
Motioned: Mr. Sam Bennett, Member
Seconded: Mr. Tad Johnson, Member
Voter | Yes | No | Abstaining |
---|---|---|---|
Dr. Jere Butcher, President | X | ||
Mr. Steve Clark, Member | X | ||
Mr. Tad Johnson, Member | X | ||
Mr. Sam Bennett, Member | X | ||
Mr. Phil Hunt, Vice-President | X |
It is recommended that the Board of Education approve the attached meeting minutes:
Minutes
Resolution: 044-2021
Result: Approved
Motioned: Mr. Phil Hunt, Vice-President
Seconded: Dr. Jere Butcher, President
Voter | Yes | No | Abstaining |
---|---|---|---|
Dr. Jere Butcher, President | X | ||
Mr. Steve Clark, Member | X | ||
Mr. Tad Johnson, Member | X | ||
Mr. Sam Bennett, Member | X | ||
Mr. Phil Hunt, Vice-President | X |
This meeting is a meeting of the Board of Education in public for the purpose of conducting the School District’s business and is not to be considered a public community meeting. There is a time for public participation during the meeting as indicated in agenda item VII.
Minutes
No public participation.
It is recommended that the Board of Education approve the following commendations:
Minutes
This vote is inclusive of items 8.1 through 8.5
Resolution: 045-2021
Motioned: Mr. Steve Clark, Member
Seconded: Mr. Tad Johnson, Member
Voter | Yes | No | Abstaining |
---|---|---|---|
Dr. Jere Butcher, President | X | ||
Mr. Steve Clark, Member | X | ||
Mr. Tad Johnson, Member | X | ||
Mr. Sam Bennett, Member | X | ||
Mr. Phil Hunt, Vice-President | X |
Minutes
Mr. Mock was introduced by Dr. Butcher and spoke to the Board and those in attendance. He provided a summary of the make-up and a brief history of the Ohio School Boards Association. He explained he is in the Southeast Region and works with the districts in that region. Coshocton City Schools is in the Southeast Region.
He stated that there are usually 2 OSBA SE Region conferences, one in the Spring and one in the Fall. For the past 2 years, they have not been able to have the Spring Conference. The Capital Conference for all regions will be in November in person at the Columbus Convention Center. The Fall Conference for the SE region will also be in person on September 30. The location is still unknown. In the midst of all that, veteran Board members are recognized. He is here tonight to recognize Arthur "Sam" Bennett for 10 years of service. He thanked Sam for his dedication and his work. Mr. Mock also applauded the Board and the others present for their hard work during these years that have not been easy. He wanted to showcase the conference. He encouraged Coshocton City Schools to share our programs at the conference. Nominations for art awards can be found on the OSBA website. He also encouraged the District to submit names to be recognized for volunteering, the deadline for that is June 30. He congratulated our seniors that will be graduating this year.
Dr. Hire mentioned that Mr. Mock travels all over the state to make sure that Board Members receive their recognition in person. He thanked Mr. Mock for that.
Resolution: 045.1-2021
Result: Approved
Minutes
Dr. Butcher read the list of National Honor Society inductees and invited any student that was present to come forward to receive their Certificate.
Resolution: 045.2-2021
Result: Approved
Minutes
Dr. Butcher read the list for the National Junior Honor Society inductees and invited any student that was present to come forward to receive their Certificate.
Resolution: 045.3-2021
Result: Approved
Minutes
Dr. Butcher read the list of National Technical Honor Society student inductees and invited any student that was present to come forward to receive their Certificate.
Resolution: 045.4-2021
Result: Approved
Minutes
Dr. Butcher presented certificates to the students that received Ohio Music Education Association Awards.
Resolution: 045.5-2021
Result: Approved
CHS Unified Arts
Minutes
Mr. John Miller spoke regarding the projects and accomplishments of his art students this year. He named local community projects as well as school projects. He stated that the art department received a $4,900 grant from the Coshocton Foundation this year for a mobile recording studio. He then introduced Jaidyn Brink. She had two pieces of art chosen for the Governors Art Show which is a great accomplishment. Three pieces of her art were on display at the meeting. The student, Jaidyn, stood as she was introduced and was recognized by the Board. The Board complimented her on her accomplishments and her impressive artwork.
Ms. Shannon Folkert, Choir Director, introduced her Ladies Ensemble to sing for the Board. She also introduced Ann Leppla, the piano accompanist. She stressed her excitement that they could be here this evening for a live performance. She then shared the accomplishments of the music department informing the Board of the contests and awards that have been received. The Board shared their appreciation for the live music and congratulations for the many awards.
Mr. Barry Hardesty, Band Director, was also present with a small ensemble.
Result: Approved
It is recommended that the Board of Education approve the following items:
Minutes
This vote is inclusive of items 10.2 through 10.6.
Resolution: 046-2021
Motioned: Mr. Sam Bennett, Member
Seconded: Mr. Steve Clark, Member
Voter | Yes | No | Abstaining |
---|---|---|---|
Dr. Jere Butcher, President | X | ||
Mr. Steve Clark, Member | X | ||
Mr. Tad Johnson, Member | X | ||
Mr. Sam Bennett, Member | X | ||
Mr. Phil Hunt, Vice-President | X |
Minutes
Ms. Eyerman shared that the original estimates were unclear and not able to be used to make a decision or selection of a vendor for the project. Jake contacted each vendor that submitted a bid to schedule a site visit where he walked the property and explained exactly what the District needs and expectations were for the project and the bids. Two of the three vendors resubmitted their bids. The third stated that they would not be the lowest bid and knew that and chose not to participate in the meeting or resubmit. The two bids that were resubmitted were very close. The checklist used to determine the decision between the two resulted in awarding the job to Tumlin Fence Company. One of the deciding factors was a past relationship through work completed on that same property.
Tumlin has also provided a quote to install the fencing being removed from the Varsity softball field at the practice field.
The Board asked when the project would begin and be completed. Ms. Eyerman stated that the decision of the vendor was just made and they had not contacted the vendor to determine a date but is confident it would be completed over the summer.
Minutes
Vote recorded in 10.0.
Ms. Eyerman stated that the monthly financial report did not have anything out of the ordinary and if the Board was agreeable would skip the presentation of the Monthly report because the Forecast review was inclusive of the April financial data. The Board was in agreement.
Resolution: 046.1-2021
Result: Approved
Motioned: Mr. Sam Bennett, Member
Seconded: Mr. Steve Clark, Member
Voter | Yes | No | Abstaining |
---|---|---|---|
Dr. Jere Butcher, President | X | ||
Mr. Steve Clark, Member | X | ||
Mr. Tad Johnson, Member | X | ||
Mr. Sam Bennett, Member | X | ||
Mr. Phil Hunt, Vice-President | X |
It is recommended that the Board approve the May 2021 Five Year Forecast and Assumptions.
Minutes
Vote recorded in 10.0.
Ms. Eyerman reviewed the revenue and expenditure assumptions with the Board. She discussed the financial risks of being dependent not the State funding citing that in the five years of the forecast there are always two state budget cycles where changes could be made to the District funding. Also, as we saw recently, the State can decide to cut funding in a forecasted financial crisis for the State. There are also many times when the State requires the districts to offer programming that is costly yet does not provide additional funding to support the programs. She cited College Credit plus as an example, stating that it is a great opportunity for students yet, the district has to find a way to fund it with no additional financial support from the State. Ms. Eyerman also mentioned that the "Fair Funding Formula" that has been proposed as a newly updated formula for funding public schools in Ohio is still in the Senate. If approved, this could be a great advantage to Coshocton.
Ms. Eyerman then reviewed the revenue and expenditure changes from the November forecast. Pointing out that the property tax projections were the greatest difference. The District recognized an $8M decrease in valuations from the exempted property this year. FY21 revenue was restated on the May forecast showing a reduction of $273,003.56. Expenditures in the Purchased Services line were reduced by $53,436. These changes resulted in forecasting that the District expenditures would exceed revenue by approximately $672,000, reducing the District's General Fund Cash balance to less than $3M. These changes carry through the five years of the forecast.
Ms. Eyerman also explained that there have been staff retirements and departures that are recognized in the forecast. She stated that the administration is aware that adjustments will be necessary to accommodate some of the departures but until the jobs are posted and staff chooses their desired changes, that decisions cannot be made on what adjustments will be needed. Administration plans to use ESSER funding to alleviate some of the strain on the General Fund for these staffing adjustments. The current staffing reductions are in the forecast and are reflected and carry through the five years of the forecast.
Ms. Eyerman pointed out the reduction in spending on the Purchased services line in FY21 and provided a summary of the balance of the forecast assumptions to the Board.
Resolution: 046.2-2021
Result: Approved
Minutes
Vote recorded in 10.0.
Dr. Butcher commented on the generous donation from the Coshocton Music Boosters for the marching band uniforms and expressed gratitude from the Board.
Resolution: 046.3-2021
Result: Approved
It is recommended that the Board of Education approve the attached list of appropriation adjustments for the 2021 fiscal year.
Minutes
Vote recorded in 10.0.
Ms. Eyerman explained that the District is required to appropriate funds before spending. The appropriations are always completed at the beginning of the year so the District can conduct business and any adjustments presented at the end of the fiscal year to ensure all expenditures were appropriated. She plans to bring appropriation adjustments if needed to the Board quarterly if they are needed so the District is in compliance throughout the year. She pointed out that the most significant adjustments were the re-allocation of funds in the State and Federal Grants area. There are also two large adjustments that are a result of the contract for the Chiller Project to add air conditioning to the HS. The expenditure needed to be encumbered so the process could begin. The District plans use ESSER to reimburse these funds once ESSER funding is available.
Resolution: 046.4-2021
Result: Approved
2020 & 2021 Auxiliary Funds - 2-year budget
Transfer $18,763.47 from 401-9220 to 401-9221
Minutes
Vote recorded in 10.0.
Ms. Eyerman provided a brief explanation of the Auxiliary Fund 2 year budget process and why this transfer is needed - and will continue to be needed, every two years.
Resolution: 046.5-2021
Result: Approved
It is recommended that the Board of Education approve the following business items:
Minutes
This vote is inclusive if 11.1 through 11.10.
Dr. Hire provided the Board with a brief summary of each of the items in 11.0.
Resolution: 047-2021
Motioned: Mr. Tad Johnson, Member
Seconded: Mr. Phil Hunt, Vice-President
Voter | Yes | No | Abstaining |
---|---|---|---|
Dr. Jere Butcher, President | X | ||
Mr. Steve Clark, Member | X | ||
Mr. Tad Johnson, Member | X | ||
Mr. Sam Bennett, Member | X | ||
Mr. Phil Hunt, Vice-President | X |
It is recommended that the Board of Education approve the Member Services Agreement between Ohio Mid-Eastern Regional Education Service Agency Information Technology Center and Coshocton City Schools in the amount of $49,632.72 effective July 1, 2021 through June 30, 2022.
Minutes
Vote recorded in 11.0.
Resolution: 047.1-2021
Result: Approved
It is recommended that the Board of Education approve the lease agreement between the Coshocton City School District Board of Education and the Governing Authority of the Coshocton Opportunity School for a two-year period from July 1, 2021 through June 30, 2023 at a monthly rate of $2,292.88 per month for 2021-2022 and a monthly rate of $2,350.20 for 2022-2023.
Minutes
Vote recorded in 11.0.
Mr. Johnson and Dr. Butcher were curious how we determined the lease amount in the agreement. Dr. Hire explained that we continued to use the same % increase each year as we have in the past. The calculation is a 2.5% increase each year.
Resolution: 047.2-2021
Result: Approved
Is is recommended that the Board of Education approve the Addendum to the School Food Authority (SFA) Arrangement and Terms of Agreement with the Coshocton Opportunity School from July 1, 2021 through June 30, 2023 as submitted by Jennifer Andrews, Director of Food Services.
Minutes
Vote recorded in 11.0.
Resolution: 047.3-2021
Result: Approved
It is recommended that the Board of Education approve membership in the Ohio High School Athletic Association for the 2021-2022 school year.
Minutes
Vote recorded in 11.0.
Resolution: 047.4-2021
Result: Approved
It is recommended that the Board of Education approve the Service Agreement between Pleasant Hill Landscaping, Inc. and Coshocton City Schools for mowing services beginning July 1, 2021 and ending June 30, 2022 at a rate of $600 per week for a total of $21,000. .
Minutes
Vote recorded in 11.0.
The Board commented that Pleasant Hill does a really nice job.
Resolution: 047.5-2021
Result: Approved
It is recommended that the Board of Education approve the Service Agreement between Kimble Recycling & Disposal, Inc. and Coshocton City Schools beginning on July 1, 2021 and ending June 30, 2022 at the monthly charge of $1,360.35 for waste disposal services and monthly fuel charge of $130 for a total annual estimated cost of $17,884.20. There will be additional charges for extra pick-ups. .
Minutes
Vote recorded in 11.0.
Mr. Johnson asked if we looked at any other vendors this year. Ms. Eyerman stated we did not put this out for bid this year. Kimble renewed at same rates as last year.
Resolution: 047.6-2021
Result: Approved
It is recommended that the Board of Education approve the 3-year contract renewal between IXL Learning and Coshocton City Schools for the period of July 1, 2021 through June 30, 2024 in the amount if $88,559.
Minutes
Vote recorded in 11.0.
This was budgeted out of General Fund.
Resolution: 047.7-2021
Result: Approved
It is recommended that the Board of Education approve the contract between Coshocton City Schools and Rodriguez Educational Consulting Agency (RECA) for Administrator professional development services to includes comprehensive training in schoolwide multi-tiered systems of support such as a tiered assessment model and tiered support that aligns with UDL and Striving Readers. This contract is through June 30, 2021, in the amount of $25,000 to be paid from Striving Readers Grant Funds.
Minutes
Vote recorded in 11.0.
Resolution: 047.8-2021
Result: Approved
It is recommended that the Board of Education approve the LED Lighting project contingent on approval of the grant. Approval of the grant would allow the work to be completed at no cost to the District.
Minutes
Vote recorded in 11.0.
Dr. Hire explained that we have not heard any more about the grant application but since we have the filed application we would like the Board to state that if awarded, they approve receipt of the funds and express their intent to move forward upon receipt of the grant. The Board was in agreement in order to move this project forward quickly so it can be completed over the summer - before staff and students return.
Resolution: 047.9-2021
Result: Approved
It is recommended that the Board of Education approve the Services Agreement with PBLWorks in the amount of $84,600.00 to be paid out of Title II Funds (590-2213)
Minutes
Vote recorded in 11.0.
Dr. Hire provided a brief summary of how this will impact our staff and how it ties into the presentation that Ms. Ashbrook provided at a previous meeting.
Resolution: 047.10-2021
Result: Approved
It is recommended that the Board of Education enter into Executive Session to review and prepare for negotiations or bargaining sessions with public employees concerning their compensation or other terms and conditions of their employment with no action to follow.
Minutes
At 7:47p.m. Dr. Butcher stated that the Board would like to go into an executive session to consider the compensation of a public employee.
The Board exited the executive session at 8:33 p.m. and the regular board meeting resumed.
Resolution: 048-2021
Motioned: Mr. Sam Bennett, Member
Seconded: Mr. Tad Johnson, Member
Voter | Yes | No | Abstaining |
---|---|---|---|
Dr. Jere Butcher, President | X | ||
Mr. Steve Clark, Member | X | ||
Mr. Tad Johnson, Member | X | ||
Mr. Sam Bennett, Member | X | ||
Mr. Phil Hunt, Vice-President | X |
It is recommended that the Board of Education approve the following items:
Minutes
This vote is inclusive of 13.2 through 13.5.
Resolution: 049.2021
Motioned: Mr. Sam Bennett, Member
Seconded: Mr. Steve Clark, Member
Voter | Yes | No | Abstaining |
---|---|---|---|
Dr. Jere Butcher, President | X | ||
Mr. Steve Clark, Member | X | ||
Mr. Tad Johnson, Member | X | ||
Mr. Sam Bennett, Member | X | ||
Mr. Phil Hunt, Vice-President | X |
Minutes
Dr. Hire thanked the Levy Committee for the hard work and asked the Board if they had any comments or questions - there were none.
Dr. Hire provided information about the TeleHealth project and the devices our District will receive. He mentioned to the Board that there will be an event at Zanesville High School and all Board members are encouraged to attend.
Project update - Dr. Hire explained that the MVHC Clinic MOU will need approval at the next meeting. A copy of the MOU is attached. We will be scheduling a special meeting the first week of June to vote for this and other items.
The HVAC/Chiller - PlugSmart will be able to do much of the work before the chiller arrives. We are waiting on PlugSmart to schedule the dates that the work will begin.. We anticipate the chiller will come in a week before teachers arrive and hope the installation will take place over a weekend.
SHP - we will be re-engaging this summer. We will be getting Mr. Fauver highly involved in that.
Result: Approved
Administrator Contracts
Administrator Contract Amendments
Administrator Roles
Board of Education Staff Contracts
Certified Limited and Continuing Contracts
Certified Supplemental Contracts for the 2021-2022 school year
Certified Extended Service Days Contracts for the 2021-2022 school year
Classified Staff Pupil Activity Contracts
Classified Non-Staff Pupil Activity Contracts
Retirement/Resignation
Transfers and Reassignments
Unpaid Leave Request
Minutes
Vote included in 12.0.
Resolution: 049.1-2021
Result: Approved
It is requested that the Board of Education approve the following:
Minutes
Resolution: 049.2-2021
Result: Approved
It is recommended that the Board of Education approve the attached list of Coshocton High School seniors as eligible candidates for graduation May 2021. Graduation is contingent upon students meeting all requirements of the State of Ohio, Coshocton High School, and the Coshocton City Board of Education.
Minutes
Resolution: 049.3-2021
Result: Approved
It is recommended that the Board of Education approve the following student teachers for Fall Field Experience (August 23, 2021 through November 26, 2021) and Student Teaching (January 6, 2022 through April 22, 2022) as submitted by John Casey, Principal, Coshocton Elementary School:
It is recommended that the Board of Education approve the following student teacher beginning September 13, 2021 for a period of 60 days as submitted by Grant Fauver, Principal, Coshocton High School:
Minutes
Vote recorded in 13.0.
Resolution: 049.4-2021
Result: Approved
Minutes
Dr. Hire reviewed the attached "Great Things" document.
Minutes
None
Minutes
There was an error on Ms. Eyerman's part, the rescheduled meeting was to be in July, not June. We will leave the June meeting where it is. The Board will consider moving the July meeting to either the 22nd or the 29th.
We scheduled a special meeting on Thursday, June 3rd. @ 5:00 p.m.
The original scheduled executive session did not take place.
Minutes
Meeting adjourned at 8:57pm
Resolution: 050-2021
Motioned: Mr. Steve Clark, Member
Seconded: Mr. Sam Bennett, Member
Voter | Yes | No | Abstaining |
---|---|---|---|
Dr. Jere Butcher, President | X | ||
Mr. Steve Clark, Member | X | ||
Mr. Tad Johnson, Member | X | ||
Mr. Sam Bennett, Member | X | ||
Mr. Phil Hunt, Vice-President | X |