Board of Education Regular Meeting

• OHSBCA Scholar Athlete Gold Certificate (Seniors with a 3.2 GPA or above)
  • Nathan Fauver
  • Braydon Johns
  • Tucker Nelson

• OHSBCA Scholar Athlete Silver Certificate (Juniors with a 3.2 GPA or above)
  • Alec Laaper
  • Zach Jennings
  • Jacob Lonsberry

• Esser II Funds
• Esser III Funds
• House Bill 1
• State Software Implementation

It is recommended that the Board of Education approve the Internet Service Agreement between Coshocton City Schools and OME-RESA for internet access service at the fieldhouse at Stewart Field for the period of July 1, 2021 though June 30, 2026.

It is recommended that the Board of Education approve the agreement with Trithium Solutions for the installation and configuration of internet services at the fieldhouse at Stewart Field for a total cost of $24,110.82. 

It is recommended that the Board of Education ratify the Memorandum of Understanding between the Coshocton City School District and Wilson, Shannon & Snow, Inc., as determined by the Auditor of State, for auditing of fiscal periods July 1, 2020, through June 30, 2023, in accordance with the items and conditions set forth in the Request for Proposals dated January 25, 2021.

It is recommended that the Board of Education approve the following resolution declaring Urgent Necessity and the intent to move forward with the facility/air quality project at Coshocton High School with Plug Smart:

Resolution Authorizing Contract for HVAC Cooling System for High School

Facility/Air Quality Improvement Based on Urgent Necessity

The Superintendent and Treasurer request authority to contract for a facility improvement/air quality improvement project based upon an urgent necessity exception to competitive bidding.

Rationale: 

1. Ohio Revised Code (ORC) Section 3313.46 provides an exception to the statutory competitive bidding requirements when there is urgent necessity.
2. The Superintendent recommends waiving competitive bidding for the purchase and installation of a 250-Ton HVAC air cooling system for the high school building air quality improvement project so the equipment can be properly designed, ordered, installed, and tested during the summer in order to: 
   1. Provide enough time to ensure the implementation and commissioning of the system occurs before the start of the next school year in light of COVID-19 related supply chain disruptions; and 
   2. Minimize the disruptions to students, teachers and staff by completing the majority of the work before the start of the 2021-2022 school year.
3. Juice Technologies INC (d.b.a. Plug Smart) ("Plug Smart"), a firm experienced in the design and implementation of energy conservation and facility improvement projects, will execute this project subject to state and federal requirements and provide the work under an open book pricing format to ensure full disclosure, transparency and cost competitiveness.  It is also agreed that the total cost for this project will not exceed $597,273. Plug Smart, in parallel  with the Chiller project, will work on the district's behalf to apply for a Department of Energy sourced grant that can offset up to $215,000 of these project costs.  Plug Smart cannot guarantee that the DOE will award the district a grant nor the grant amount.  Therefore, in the event Plug Smart is unsuccessful, the district will be responsible for the balance of the project cost. 
4. The Superintendent and Treasurer request authority to enter into a contract with Juice Technologies, Inc. (d.b.a. Plug Smart) in the amount of $597,273, based upon the proposal submitted for the project.  If the Department of Energy grant is awarded it will be to reimburse the District for the amount awarded by the Department of Energy by reducing the amount of expenditure from the District funds.

The Coshocton City School District Board of Education resolves as follows: 

1. Based upon the information provided and pursuant to the authority given in ORC 3313.46, the Board determines that the facility improvements and improved air quality and student work environment of the high school is an urgent necessity and waives the competitive bidding for the work; the Board finds that it is in the best interest of the District to proceed with the facility improvement project as quickly as possible in order to maximize the student and staff health and safety amidst the current pandemic.
2. Based upon the information provided and pursuant to 2 CFR 200.320(c)(3), the Board determines that the circumstances of the COVID-19 pandemic and resulting necessity to improve indoor air quality presents a public exigency and emergency that permits non-competitive procurement.
3. Any actions previously taken by the School District officials or agents of this Board in furtherance of the matters set forth in this Resolution are hereby approved, ratified, and confirmed.
4. The Board authorizes the Superintendent, working with the Treasurer, to contract with Juice Technologies (d.b.a. Plug Smart), in the amount of $597,273 to perform the necessary work to update the HVAC air cooling system for the high school building as proposed in the air quality/facility improvement plan.
5. This Board finds and determines that all formal actions of this Board concerning and relating to the adoption of this Resolution were adopted in an open meeting of this Board and that all deliberations of this Board that resulted in those formal actions were in meetings open to the public, in compliance with the law. 

It is recommended that the Board of Education approve the Amendment extending the expired Phase II OFCC Project Agreement for Professional Services between SHP and Coshocton City Schools through November 2022 in the amount of $72,000. 

• Renewal Levy
• COVID-19 Update
• Year End Events
• MVESC Business Advisory Council Update
• Review of District Initiatives

• It is recommended that the Board of Education approve stipends (based on a $25 per hour rate) for the following staff members who attended afterschool training for IXL meetings on January 26th and February 2nd:
  • Donna Yoder - $62.50  
  • Kim Beaumont - $25.00
  • Ritchie Hall - $25.00
  • Angela Paugh - $37.50
  • Karen Yost - $25.00
  • Matt Downing - $62.50
  • Lana Lawson - $62.50
  • Dawn Peterson - $62.50
  • Barbara Breen - $37.50
  • Stacey Jackson - $62.50
  • Caley Song - $37.50
  • Jennifer Raugh-Hill - $25.00
  • Heather Kistler - $25.00
  • Jay Gill - $25.00

• It is further requested that the Board approve the following staff members for $25 stipends per District Leadership Team meetings through March of the 2020-2021 school year:
  • Dona Yoder - $200
  • Jon Snider - $200
  • Kelly McCrea - $200
  • Megan Crook - $150
  • Megan Hemming - $175
  • Shannon Folkert - $200
  • Stacey Ganz - $200
  • Tiffany Shook - $200

It is recommended that the Board of Education adopt the hours based district school calendar for the 2021-2022 school year, adhering to the minimum hours required by law (910 hours for Grades K-6 and 1001 hours for Grades 7-12).

It is recommended that the Board of Education approve the Extended Learning Plan. 

It is recommended that the Board of Education approve the Summer School Programs for CHS to run from June 7th through July 2nd, as submitted by Kaitlyn Ashbrook: 

• CHS
  • Credit Recovery
  • Work Ahead Offerings
  • End of Course Retakes
  • ACT Prep
  • STEM/STEAM/PBL Weeks

It is recommended that the Board of Education approve the Summer School Programs for CES to run in two sessions, June 7th through June 25th and August 2nd through August 13th, as submitted by Kaitlyn Ashbrook: 

• CES 
  • Summer Tutoring and Remediation
  • STEM/STEAM/PBL Weeks
  • Camp Invention (dates to be determined)

It is recommended that the Board of Education approve the following resolution regarding Graduation Requirements for the Class of 2021: 

   WHEREAS, the Coshocton City School District Board of Education ("Board") has adopted a resolution that requires students to complete a more challenging curriculum than is otherwise required by State Law to be eligible to earn a diploma issued by the District; and 

   WHEREAS, House Bill 67 was adopted into law as an emergency measure which authorized school districts to modify graduation requirements for he 2020-2021 school year in response to challenges presented by the pandemic; and 

   WHEREAS, as a result of the COVID-19 pandemic and its impact on the educational system, the Board has determined that it is in the best interest of the District's students to modify graduation requirements for this school year; and

   WHEREAS, the Board of Education authorizes the Superintendent to modify graduation requirements in accordance with this resolution and State Law.

   NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF EDUCATION OF THE COSHOCTON CITY SCHOOL DISTRICT, COUNTY OF COSHOCTON, STATE OF OHIO, as follows: 

SECTION 1

The board of Education hereby authorizes the Superintendent to modify high school curriculum requirements for the 2020-2021 school year as deemed appropriate. The Superintendent will evaluate a student's eligibility to receive a District-issued diploma based on modified curriculum requirements.

SECTION II

The Board of Education will issue a high school diploma to any student enrolled in twelfth grade or is on track to graduate this school year but has not completed requirements for a high school diploma if the student's principal, in consultation with teachers and counselors, reviews the student's progress toward meeting either the regular or modified graduation requirements and determines the student has successfully completed the curriculum and/or the student's Individualized Education Program ("IEP").

SECTION III

The description of the minimum requirements for graduation applicable to the graduating class of 2020-2021 school year are set forth in the attached Exhibit A.

SECTION IV

It is found and determined that all formal action of this Board concerning or related to the adoption of this Resolution was adopted in an open meeting of this Board, and all deliberations of this Board and any of its committees that resulted in such formal actions were adopted in meetings open to the public, in compliance with all applicable requirements of the Ohio Revised Code.