Coshocton City Schools Regular Meeting

Mr. Todd Johnson reviewed the summer worklist with the Board. He stated that the District is prioritizing the list and will move forward with items that prove to be a safety hazard but will need to monitor all others due to budget constraints. The Board commented on how nice our buildings and grounds always look and shared appreciation with Todd for doing such a good job.

Mr. Jason Olinger presented the District's new website and ap. He discussed the options that it has available that will benefit the District moving forward as each of the pages continue to develop. The Board commented on the professional appearance and expressed gratitude and appreciation for his hard work.

The Board members discussed the benefits of previous OSBA Capital Conferences and mentioned to Phil Hunt, the newest member of the Board that he might find it beneficial.  

Dr. Hire gave the board a brief overview of the reason the topic is being brought to the Board for discussion and shared some history about how the name came to be when the original name was the "Black and Red's" team. Dr. Butcher mentioned that he has reached out to a member of an Indian tribe to get a better understanding and feeling of how the name Redskins was perceived to gain a better understanding and share that information with the Board. He had not heard back by the meeting, but will inform all once he has.  

Mr. Johnson stated his preference is to keep It the same. He was a Redskin, his son was a Redskin and his grandchildren are Redskins. Mr. Hunt then stated that he had similar feelings about the Redskins name. 

Dr. Hire stated that this meeting was to introduce the topic with more discussion to come.  Research as well as the participation of the Board, community representatives, staff members will need to take place in order to move this topic forward. Further discussion will take place at a future Board meeting or Work Session.

Mrs. Jennifer Andrews gave a summary of the scenarios that could possibly take place as students return to school and discussed each in more detail.  Her suggestion would be to move forward with scenario two because it would allow service to the greatest number of students yet impact the budget the least of all of them and allow bus drivers and students not to be on the road so early in the morning or late in the evening.

Mr. Clark agreed and stated that the bus drivers will have a difficult time making sure the students are following set criteria because they will be busy driving the bus and not watching the students to make sure masks are on and distancing adhered to.

vote recorded in 10.0

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Mr. Johnson expressed interest in the reason for all of the donations to the Kempf Scholarship fund. Ms. Eyerman explained that the donations were made in lieu of flowers as condolences for a family member that had passed.

She also explained that the donation from the Ohio Schoolmasters was a one-time donation made in the name of Mr. Roy McKinley that they wanted to see go to a Coshocton City School student. They did not want to set criteria that needed to be met by applicants but decided to leave that to the District. The HS leadership will determine criteria, amount, and frequency to award the funds.

Vote recorded in 10.0

During the June board meeting, the Board authorized the Treasurer to make transfers and advances as required at year-end with the understanding they will be brought back to be ratified at the next Board meeting.  These are the transfers that were made. There were no advances necessary.

Dr. Butcher started the discussion off by expressing his thoughts on putting the levy on the ballot in November, stating that his suggestion was to wait until possibly next available time, in order for the impact of COVID on the community to settle. All other Board members were in agreement with him. They then made the decision that there was no reason to vote since all were in agreement that the renewal levy would not go on the ballot in November 2021.

No action was taken - the motion dies with no action taken toward a vote.

Vote recorded in 10.0

Vote recorded in 10.0

At the June Board meeting, the Board authorized the Treasurer to make complete and file required reports with the County Auditor as required at year-end in order to have no break in District business at fiscal year-end with the understanding they will be brought back to be ratified at the next Board meeting.  These are the Fiscal Yeare-end reports and the Estimated Resources and Appropriations necessary to start the new fiscal year to be ratified.

Vote recorded in 11.0

Vote recorded in 11.0

Ms. Eyerman explained that this is a three-year contract with the accounting firm that completes the GAAP conversion at the end of each fiscal year in preparation for the year-end audit.

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Ms. Eyerman explained to the Board that this agenda item is to give her the authorization to continue to work with the vendor to adjust the contract presented. Upon review of the document, the District's attorney submitted areas of concern that needed to be addressed. Once addressed and an agreement is in place, the Board authorizes Ms. Eyerman to move forward with signing the contract, then present it to the Board to be ratified at the first board meeting after the approval of the contract.

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The Board discussed their concerns with this and feel that the District needs to have a standard in place for students to participate. Ms. Eyerman explained that this waiver is only for the Fall 2020 eligibility. Dr. Hire explained that in light of the school closure at year-end and grading options, this was best for the student-athletes.

Vote recorded in 12.0.

Mr. Johnson questioned the ticket prices in general stating that he thought they should be higher. Dr. Hire explained that the majority of the pricing on the list was the same as in the past and the changes made were to make student pricing the same for all events.

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We are required to have a plan approved by the board then submit to the state. There are 6 items that have to be addressed in the plan. The purpose is to meet HB64 to ensure students continue to learn if schools close. Mrs. Ashbrook provided a presentation and reviewed that presentation with the board. 

Remote learning can look different depending on the situation.

Have been using Google Classroom, this will continue to be our platform this year. It will also be the way we provide our clear expectations and guidelines for remote learning.

The district completed an analysis at the end of last year to guide us in our decision making and planning for this year.

Mr. Johnson commented that he appreciated that measures were put in place to ensure students are not falling through the cracks due to a lack of resources and connection.

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Discussion led to a change in the date proposed so that Board members can attend -

New date: August 12, 2020, at 5:00 p.m.

Agenda says "work session" this will be changed to say "Special Meeting" so necessary action can be taken.

Some topics of discussion will be:

• Possible $215,000 matching grant 
• Need to have a mask policy in place
• ODE requirements
• Title IX training by 8/14/2020
• Transportation decisions