Board of Education Regular Meeting

Girls Softball

• Kindall Shaw
  • 1st Team MVL (Small Division)
  • 1st Team East District
• Sophie Meiser
  • East District Senior All Star Game
• Keeley Murray
  • 1st Team East District

Baseball

• Hudson Wesney
  • 1st Team MVL (Small Division)
  • Player of the Year MVL (Small Division)
  • 1st Team East District
  • School Record: Doubles in a Season (16)
• Brody Hammersley
  • 1st Team MVL (Small Division)
  • 1st Team East District
  • East District Senior All Star Game
  • School Record: Batting Average in a Season (.493)

Track

• Korbyn Haley
  • Regional Qualifier - 100 Meter Dash
  • Regional Champion - Long Jump
  • State Qualifier - Long Jump

American Rescue Plan: Safe Return to In-person Instruction and Continuity of Services Plans

1. Floor plan design for MVHC Clinic in the High School

Monetary

• McWane Ductile - $250 - 2nd Grade Field Day - 018-9001-288
• Kiwanis Club of Coshocton, Inc. - $250 - Key Club 2021 Scholarship - 200-910Q
• Better Business Bureau Foundation - $50 - Gifted Program, Laws of Life Essay Winner - 007-9259

Authorize the Treasurer to make Transfers, Advances and Account Modifications as necessary to close the fiscal year ending June 30, 2020 with transactions reported at the next regular Board of Education meeting for ratification

Authorize the Treasurer to submit the FY21 Final Appropriations and FY 21 Final Amended Certificate of Estimated Resources as of June 30, 2021, to the Coshocton County Auditor, with the submission to be reported at the next regular Board of Education meeting for ratification. 

Authorize the Treasurer to establish Temporary Appropriations for Fiscal Year 2022 as require to provide expenditure authority for operations beginning July 1, 2021 until all reports are filed and fiscal certificates are received from the County Auditor for the official adoption of permanent appropriations. 

Approve the 4th of 10 annual transfers in the amount of $26,158 from the General Fund to the Stewart Field Turf Replenishment Fund as established in Fiscal Year 2018.  These funds represent the savings that resulted from expense reductions upon installing artificial turf. 

Approve the participation in the Battelle for Kids SOAR Learning Networks and EdLeader21 Membership for the 2021-2022 school year at a cost of $10,000.

It is recommended that the Board of Education approve support of the First Step Family Violence Intervention Services for the 2021-2022 school year in the amount of $2,500.

Request that the Board of Education approve the renewal of the Ohio School Plan Insurance Coverage at a rate of $65,248.  Also request that the Board of Education approves the renewal of the Excess Crime Coverage at a rate of $2,052.  Both are effective from July 1, 2021 through June 30, 2022.  

Approve membership renewal for services with the Coalition of Rural and Appalachian Schools (CORAS) for the 2021-2022 school year at a cost of $325.

It is recommended that the Board of Education approve the attached quote from Xtek Partners for the purchase of 530 Chromebooks at a cost of $138,330.00. The order supports the device replacement plan for the district.

It is recommended that the Board of Education approve the following resolution declaring Urgent Necessity and the intent to move forward with MVHC Clinic Facility Upgrades for the High School

Resolution Authorizing Contract for MVHC Clinic Facility Upgrades for High School Based on Urgent Necessity

The Superintendent and Treasurer request authority to contract for a facility improvement project based upon an urgent necessity exception to competitive bidding.

Rationale:

1. Ohio Revised Code (ORC) Section 3313.46 provides and exception to the statutory competitive bidding requirements when there is urgent necessity.
2. The Superintendent recommends waiving competitive bidding for the conversion of a storage room to a medical clinic for the high school building so the project can be properly designed, construction supplies ordered, and installed during the summer in order to (i) provide enough time to ensure the building and preparation of the clinic occurs before the start of the next school year in light of COVID-19 related supply chain disruptions; and (ii) minimize the disruptions to students, teachers and staff by completing the majority of the work before the start of the 2021-2022 school year;
3. Three quotes from local vendors have been obtained for the construction of the clinic. Hathaway, Inc., a firm experienced in the design and build work within the Coshocton City School District facility improvement projects, will execute this project subject to state and federal requirements and provide the work under an open book pricing format to ensure full disclosure, transparency and cost competitiveness due to the submission of the lowest quote for the project at $64,515. Additional amounts would be added if the addendum to the original bid requirement were requested, at which time would be submitted to the Board for approval. In addition, Johnson’s Plumbing had the lowest quote for the plumbing $9,455, Philip A Wagner, Inc. had the lowest quote for the electrical work at $7,000, and Johnson’s Plumbing and Heating had the lowest quote for the HVAC at $8,736. It is also agreed that the total cost for this project will not exceed $90,000.
4. The Superintendent and the Treasurer request authority to enter into a contract with Hathaway, Inc. and the supporting vendors listed, the cumulative amount not to exceed $90,000, as determined by the lowest proposals submitted for the project. If approved by the State of Ohio, the ESSER grant will be used to reimburse the District for the amount incurred for the entire project by reducing the amount of expenditure from the District funds.

The Coshocton City School District Board of Education resolves as follows:

1. Based upon the information provided and pursuant to the authority given in ORC 3313.46, the Board determines that the completion of the facility improvements and the clinic opportunity within the student work environment of the high school is an urgent necessity and waives the official competitive bidding for the work; the Board finds the three estimates for each of the project parts (construction, electrical, plumbing and HVAC) is satisfactory and that it is in the best interest of the District to proceed with the facility improvement project as quickly as possible in order to maximize the student and staff health and safety amidst the current pandemic.
2. Any actions previously taken by the School District officials or agents of this Board in furtherance of the matters set forth in this Resolution are hereby approved, ratified and confirmed.
3. The Board authorizes the Superintendent, working with the Treasurer, to contract with the local vendors with the lowest quotes to perform the necessary work to update the space within the high school building as proposed in the District/Muskingum Valley Health Centers’ facility improvement plan for a clinic.
4. This Board finds and determines that all formal actions of this Board concerning and relating to the adoption of this Resolution were adopted in an open meeting of this Board, and that all deliberations of this Board that resulted in those formal actions were in meetings open to the public, in compliance with the law.

1. Personnel

Certified Supplemental Contracts

• Rescind (previously approved 5/20/21)
  • Jason Minosky - 9th Grade Football
  • Kristy Stiteler Key Club Advisor 
  • Judd Baker - Head Varsity Assistant Coach
  • Jon Snider - ELA Department Head
  • Jon Snider - 9th Grade Class Advisor
  • Jon Snider - 9th Grade Grade Level Leader

• Approve
  • Carlye Shaw - CES Summer School
  • Jason Minosky - Assistant Varsity Football - Level 3
  • Jim Woodrum - 8th Grade Football Coach - Level 3
  • Darcy Nelson - Assistant Varsity Girls Volleyball - Level 3
  • Jacie Wright - Freshman Girls Volleyball - Level 3
  • Dawn Peterson - 8th Grade Girls Volleyball - Level 3
  • Shelley Batchelor - Key Club Advisor - Level 1
  • Kim Beaumont - CHS SYSOPS - Level 3
  • Jason Minosky - CHS SYSOPS - Level 3
  • Aaron Mencer - CES SYSOPS - Level 2
  • Jillian Wesney - CES SYSOPS - Level 1

Transfers and Reassignments

• Certified
  • Kay Olinger from Kindergarten to Grade 2
  • Carlynda Collins from Intervention Specialist ED to Intervention Specialist
  • Ashley Coffman from Kindergarten to Title I Reading Intervention
• Classified
  • Chris McVay from CES Custodian Evenings to CES Custodian Days effective 8/1/21
  • Joanna Masica from CES Educational Assistant to CES Library/Media Educational Assistant
  • Molly Thomas from Educational Assistant MC to Educational Assistant 1:1
  • Betina Szakal from Educational Assistant Gr. 1 to Educational Assistant 1:1
  • Ashley Prince from Educational Assistant (Hopewell Bus) to Educational Assistant K-2
  • Pam Eberwine from Educational Assistant ED to Educational Assistant MC-Primary
  • Tonya McVay - 10-month Administrative Assistant CES to 11-month Administrative Assistant CHS

Classified Staff Supplemental

• Jeffrey Haines - Assistant Technology Coordinator for the 2021-2022 school year - $6,000
• Joanna Masica - Summer School Bus Aide and CES Educational Assistant
• John Conrad - Summer School Bus Driver

Pupil Activity Contracts - Non-Staff

• Rescind (previously approved 5/20/21)
  • Mayretta Johnson - Cheerleading Advisor 7/8 
• Approve
  • Larry Peterson - Head Varsity Boys Soccer Coach - Level 1
  • Mayretta Johnson - Assistant Varsity Cheerleading Advisor - Level 3
  • Ashley Justice - Cheerleading Advisor 7/8 - Level 1
  • Matt Hartley - Assistant Varsity Boys Soccer - Level 3
  • Hannah Michael - Assistant Varsity Girls Soccer - Level 2
  • Susan Jackson - Reserve Girls Volleyball - Level 3
  • Larry Peterson - Head Varsity Boys Track - Level 2
  • Keith Matz - Head Varsity Girl's Track - Level 3
  • Doug Baylor - Head Varsity Boys Tennis - Level 2
  • Cameron Wiandt - Boys Tennis - Volunteer

Resignations

• Shannon Folkert - CHS Music/Choir - Effective 8/1/21
• Matthew Downing - CES Music - Effective 8/2/21
• Tim Jones - CHS Associate Principal - Effective 7/31/21

Administrator Contracts

• Kayley Andrews - Administrator - 2-Year Contract - 2021-2023

Approve the resolution to adopt a calamity day alternative make-up plan for the 2021-2022 school year. 

It is recommended that the Board of Education approve the following Foreign Exchange Students for the 2021-2022 school year as submitted by Grant Fauver, Principal: 

• Name: Laura Tejon Moragon
  • Country: Spain
  • Length of Stay: 10 months/2 semesters
  • Host Family: Mr. & Mrs. Preston Palmer III
  • Sponsor: NACEL - C. Balogh

• Name: Lucia Gomez Mateo
  • Country: Spain
  • Length of Stay: 10 months/2 semesters
  • Host Family: Mr. & Mrs. Danny Kern
  • Sponsor: NACEL - C. Balogh

• Name: Paula Mas Nieto
  • Country: Spain
  • Length of Stay: 10 months/2 semesters
  • Host Family: Maria Adkins & Tim Mossman
  • Sponsor: NACEL - C. Balogh

• Name: Beatrice Tani
  • Country: Italy
  • Length of Stay: 10 months/2 semesters
  • Host Family: Mr. & Mrs. Preston Palmer III
  • Sponsor: NACEL - C. Balogh

It is recommended that the Board of Education abolish one 10-month Administrative Assistant position in order to create an 11-month Administrative Position at Coshocton Elementary School.

It is recommended that the Board of Education approve a two day/one night Administrative Team Retreat and reasonable associated costs with date and location in early August, 2021 to be determined. 

It is recommended that the Board of Education approve Math Curriculum for Grades K-5 from McGraw Hill in the amount of $71,528.00 for 3-years, 2021-2024, and will be funded out of the 001-1190-520 General Fund - Instructional Textbooks. 

It is recommended that the Board of Education approve the purchase of reading materials to support classroom libraries and the guided reading room at the elementary school in the amount of $23,431.70 to be purchased from Title IV-A funds 599-1150-9421 for the 2021-2022 school year.